Dear Taxpayer:

The Town of Woolwich has engaged Dirigo Assessing Group to conduct a full property tax revaluation of all properties in the Town of Woolwich. This project will begin in December 2023 and will continue until the fall of 2025. Below is a brief explanation of what a property evaluation entails, and the process used to complete the project.   

What is a Full Revaluation?

The Town has hired Dirigo Assessing Group to complete a Full Revaluation. According to Maine Revenue Service, “Revaluation” means the development of new property valuations by a firm through the introduction of new grading and pricing schedules, the updating of existing grading and pricing schedules, or the maintenance of an existing valuation system.

A “Full Revaluation” includes measuring and listing all properties to verify existing assessment data. The end goal is for assessments to be adjusted to reflect market value as of April 1, 2025. This creates equity and ensures a fair distribution of the tax burden across all property owners.

Stages of a Full Revaluation

Dirigo Assessing Group will be updating existing grading and pricing schedules for property valuations and maintaining the existing valuation system by performing a Full Revaluation of assessment values. To accomplish this, Dirigo Assessing Group will complete five phases: (1) Data Collection, (2) Sales Review/Validation, (3) Market Analysis/Valuation, (4) Field Review, and (5) Informal Hearings. During these phases, many tasks will be completed to ensure the Full Revaluation is successful. Below is a general outline and explanation of each phase of the project.

PHASE 1: DATA COLLECTION: The first phase, Data Collection of all property, will begin in December 2023. During this phase “Data Collectors” go to each property in the Town to measure the exterior of each building and attempt to inspect the interior if the owner is available at the time of the visit. These Data Collectors note the buildings’ location, size, age, quality of construction, improvements, topography, utilities, and numerous other characteristics both inside and out. They may also ask the homeowner a few questions regarding the property. The data collected is subject to verification by the town assessors. Dirigo Assessing group field representatives will carry picture IDs and have their vehicles listed with the town office.

Data Collectors may show up unannounced shortly after this letter is mailed through the fall of 2024 and ring the bell or knock on the door. If someone is home and they will explain that they are there for an inspection. If no one is home, they will assume it is ok to measure the outside of the building and proceed to do so.

PHASE 2: SALES REVIEW/VALIDATION: During this phase, Dirigo Assessing Group appraisers will field review each property that sold between April 1, 2023, and March 31, 2025, and review the information on the property record card for data accuracy. The appraiser will make notes regarding the property location, size, condition, quality of construction, and numerous other characteristics that may affect value. The goal is to gain a clear understanding of what sold and for what price. In conjunction with the Assessing Office, Dirigo Assessing Group will begin the process of qualifying sales as “arm’s length”. Only sales with market exposure between a willing buyer and willing seller (in other words, an “arm’s length” sale) will be used in the analysis.

PHASE 3: MARKET ANALYSIS/VALUATION: A variety of resources are used to analyze the real estate market. Dirigo Assessing Group will be analyzing property sales that occurred between April 1, 2023, and March 31, 2025, to determine which market factors influenced property values. They will gather and use information from the Maine Multiple Listing Service (MLS), property managers, developers, and local real estate professionals. Once all the data is collected and reviewed for accuracy, the appraiser will determine land values and delineate neighborhoods, which rate the desirability of locations throughout the town as determined by actual market activity.

Valuation is done using one of the three recognized appraisal methods: Cost Approach, Income Approach and Sales Comparable Approach. Mass appraisal uses a market adjusted cost approach to generate assessments.

During this phase, individual characteristics of the buildings are analyzed using information gathered in both phases 1 and 2. Each property is compared to other comparable properties with similar characteristics. Then the market values of the improvements are added to the land value that was previously determined. This value is the final estimate for each parcel of property, building and land.

PHASE 4: FIELD REVIEW: Field Review is the method of checking and re-checking both the values that have been determined and the accuracy of the data used. During this phase, properties are viewed in the field by experienced appraisers to ensure that the appraisal methodology established from the sale properties is consistently applied to the entire population of properties within the town.

PHASE 5: INFORMAL HEARINGS: Once the Field Review is completed and the values are approved by the Assessor’s Office, a notice stating the proposed value will be mailed to each property owner. The goal is for this phase to be completed in late July of 2025. At that time anyone with questions concerning the revaluation process or the value established for their property will have an opportunity to meet with a member of Dirigo Assessing Group’s staff.

After all five phases are completed, all data, files, records, etc. used in the revaluation will be turned over to the Assessor’s Office for retention.

If you have any additional questions, please contact the town office at (207) 442-7094.

Thank you,

Town of Woolwich and Dirigo Assessing Group