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UpDated - 9/21/19

SELECTBOARD MEETING MINUTES

SELECTBOARD MEETING MINUTES
Tuesday September 3rd, 2019

6:00PM
Regular Selectboard Meeting
At Woolwich Town Office



ATTENDANCE: David King, Allen Greene, Jason Shaw, Allison Hepler, and Dale Chadbourne.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the August 18, 2019 minutes and August 28th, 2019 minutes as written.

SELECTBOARD COMMENTS:

Allison Hepler: Allison stated that the new town website is in the works and Caelie Smith suggested asking towns people to submit pictures of Woolwich to use for the website.

Jason Shaw: Jason said he had talked to John Knoll from the state in regards to the grant for the Nequasset Park, he encouraged us to apply for the grant when it becomes available in early 2020. Jason suggested we have a workshop with the Nequasset Park Committee in regards to the grant.

Allen Greene: Allen stated that the Marijuana Committee met on August 28th of what to bring to the Select Board in regards to creating an ordinance. There are four areas to review which consist of retail, growing, manufacturing and testing. The chair of the committee Bill Longley updated the Select Board on what he feels the committee’s role should be. The Board agreed with Bill and looks forward to future updates.

Dale Chadbourne: None

David King: None

PUBLIC COMMENTS: None


ROAD COMMISSIONER’S REPORT: Jack said he had nothing really to report besides some basic maintenance and keeping the roads maintained.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said in the last two weeks he has issued three sub service septic permits, one internal and two building permits. Jason Shaw asked where we stood for the septic funding for Middle Road. Bruce stated it had been approved for up to $22,000 but was not finalized yet. David King asked if there was a timeline and Bruce said he would be placing a call to find out where it stands.

EMS CHIEF’S REPORT: Brian stated that in the last two weeks they had 10 calls. There were 11 patients with 9 transports to Mid Coast and 2 no transports. Wiscasset responded once with a medic intercept. There have been a total of 22 calls for the month of August.Brian also reported that the billing company is behind and is working on getting an amount owed to the town.

FIRE CHIEF’S REPORT: Mike stated there were 6 calls since the last meeting. One resident smoke alarm, one smoke investigation and a motor vehicle crash. Mike also met with someone in regards to the share the love charity event through Bath Subaru and that it is going to be going through for the donation towards the Fire Department. There is a scheduled controlled burn scheduled for October 22nd and the Fire Department Open House Fire Prevention is scheduled for October 28th.

OLD BUSINESS:

Nequasset Meeting House Repairs: Allen and Debbie have been working together and found an old inspection report with a list of things that needed to be taken care of and some items have been resolved. There was a recommendation to put gutters on. They received an estimate from Bob Robshaw and got an estimate to do the work for $1,898.00. Debbie also met with TC Hafford in regard to fixing the crawlspace with an estimate of $7,120.00. There was a motion by Jason Shaw to authorize the basement work with Allison seconded, with all in favor. The Board wants to hold off on the gutters until the soffits are repaired.

b. Foreclosed Properties: David King contacted three of the occupied properties to inform them they needed to contact the town before the next meeting. To date, they have not reached out to the town. Dale Chadbourne said he spoke with another person residing at a foreclosed property and gave them 10 days to vacate the premises but are still residing there. David wanted to entertain a motion to put all properties out to bid. Jason moved and Allison seconded with all in favor. David amended the motion and wanted the Town Administrator to do our due diligence to find out if there are any other liens on the property that would interfere with our bid process. The Town Administrator will research the information and inform the Board during the next Selectboard meeting.

c. CMP Corridor: There was a request from a few residents during the last Selectboard meeting to rescind the letter written to CMP by the Selectboard back in October of 2017 in favor of the CMP Corridor. After each Selectboard member weighed in on their viewpoint, the final vote was Dale and Allison voted to rescind the letter with David, Jason and Allen voting to not rescind the letter. Final outcome was 3-2 in favor of not rescinding the letter to CMP.


NEW BUSINESS:
a. Discuss Special Town Meeting in regard to land purchase: There was a motion to hold a Special Town Meeting Monday, September 16th at 5:00 PM. Jason moved and Allison seconded with all in favor.

b. Other: There was a mix up in selling shellfish licenses Instead of issuing a 7th license and waiting for approval from the state, Dan Harrington had his daughter sell her license back to the town to reissue. The Board voted unanimously to refund the money back.

Meeting adjourned at 7:00 PM.



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday August 5th 2019

6:00PM
Regular Selectboard Meeting
At Woolwich Town Office




ATTENDANCE: David King, Allen Greene, Jason Shaw, Allison Hepler, and Dale Chadbourne.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the July 15th, 2019 minutes as written.

SELECTBOARD COMMENTS:

Allison Hepler: Allison stated there were two things she wanted to touch upon. She talked with DOT about traffic on Route 1 and also wanted to discuss the lights from CMP. Allison also mentioned that the town had received CMP reimbursements and wanted to acknowledge Revision for all their hard work. Allison said it was frustrating waiting for the refund. CMP also apologized for the meter.

Jason Shaw: Jason said that Woolwich Community Day went off very well. There seemed to be more attendance this year. Jason also told Sue Whittaker that they had heard from the state and they are coming this week to look at the park. Sue wanted to know if they could get information from it. Jason also mentioned that a resident from Touassic Lane wanted to find out about getting a road maintained as a town road and he informed her of the process but that ultimately, the decision is up to a Town Meeting vote.

Allen Greene: None
Dale Chadbourne: Dale said he spoke with residents at Chop Point Camp and they seem to not have an issue with the lights from CMP.

David King: David also stated that Woolwich Days was a success and that Jason and Allen did a great job manning the grill.

PUBLIC COMMENTS: Salar Naini from Turning Point Energy, a Colorado based company spoke with the Board in regards to solar projects and if there would be any interest from the town. The Board discussed if there would be a possible site large enough to equip the solar panels.


ROAD COMMISSIONER’S REPORT: Jack said that paving went well on East Hedge and Mountain Road from Route 1 in. Jack also said the Landfill was mowed and they finished ditching East Hedge Road.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said he attended a couple of classes last week. Bruce wanted to make one point that Rich McCarthy who is in charge of all Code Enforcement throughout the state informed him that the MUBEC Code was redefined to state that in a community between 2,000-4,000 population, the town is not required to enforce building codes, but to make building contractors aware they are legally responsible. Bruce also stated he was glad he purchased the ICC manuals out of last year’s budget. Bruce also is planning on rewriting the building permit application for additional information that should be listed.


EMS CHIEF’S REPORT: Brian was not present and did not submit his report.

FIRE CHIEF’S REPORT: Mike stated they responded to 11 calls these past two weeks. There were 4 motor vehicle incidents,
a child locked in a vehicle, smoke investigations and two mutual aids. Mike also wanted to thank Jack Shaw for the reclaim to fix the parking lot at the North Station. They had training last week with Wiscasset on Saunders Road for a controlled burn with approval from the State. Allen questioned the Fire Chief regarding controlled burns and cost and benefits.  The Chief responded that firefighters used them as training and were in place of regular training.  Also the owners would voluntarily make a monetary contribution to the Fire Department Association.  Mike also stated there will be a State sponsored emergency training that is scheduled for next month. They also washed the whole front of the building and noticed the gutters are impacted. Mike also had a meeting with representatives from the CMP Corridor.

OLD BUSINESS: Nequasset Meeting House repairs: It was suggested to have Allen get a professional to come in and see what needs to be repaired. David stated an awning needs to be installed over the walkway because it ices up over the winter.

NEW BUSINESS:
Foreclosed Properties: The Board voted to have two of the five properties be put out to bid. The other three properties have until the Monday the 19th before they will be sold as well.
County Tax Warrant, Assessors Return: Signed by the Select Board.
Evaluations: Town Employee evaluations set for September 4th.
Board of Appeals/Lawyer: Greg Doak wanted to see about speaking with the Town’s lawyer since the committee has not held regular meetings in quite some time and wanted to make sure things were done accordingly. The Board agreed that Bruce Engert should speak with the lawyer to bring them up to date on the Board of Appeals.
Hall Road Survey: The Board would like to set up a meeting with Mr. Walker in regards to ownership and rights of property lines.
CMP: Allison already spoke in regards to refunds.
Unemployment Comp: The Town received a refund from MMA in regards to satisfying and upholding unemployment filings.
Marijuana Committee: The Board appointed Allen Greene, Tom Stoner, Bill Longley, Sayra Small, and Jennifer Ritch-Smith to the Marijuana Ordinance Board. Susan Mikesell and Barbara Sawhill were listed as alternates.
The Selectboard approved the appointment of Paul Goscinski to the Agricultural Committee.
Quit Claim Deed for a lien discharge that was not recorded at the registry. The closing company requested a quit claim instead of a discharge. Approved and signed by the Select Board.



Meeting adjourned at 8:00 PM.



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff


SELECTBOARD MEETING MINUTES
Monday July 15th, 2019

6:00PM
Regular Selectboard Meeting
At Woolwich Town Office




ATTENDANCE: David King, Allen Greene, Jason Shaw, Allison Hepler, and Dale Chadbourne.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Clerk Chelsea Lane led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the July 1st, 2019 minutes as written.

SELECTBOARD COMMENTS:

Allison Hepler: Allison stated she spoke with Central Maine Power and on Wednesday they will be reviewing bids to change the tower lights to an automatic system.

Jason Shaw: Jason shared that he and Allison had submitted a grant application on Saturday the 13th for Nequasset Park for an estimated $25,000.00 and requested a 50% match. He also spoke to Corey Wallace regarding mowing at the Meetinghouse.

Allen Greene: None.
Dale Chadbourne: Dale said he had been asked by townspeople about what the town might do regarding asylum seekers and he personally felt that when veterans and the elderly are taken care of, we can look at helping immigrants.

David King: David said he removed a worn picnic table from Nequasset Park, and suggested planning to buy two new tables each year. He also shared that vandalism at the park has almost entirely stopped. Allison said she had gotten complaints about cigarette butts at the park, and David suggested posting additional No Smoking signs.

PUBLIC COMMENTS: Jack Shaw asked if the Selectboard would consider meeting with the Bath Water District and the Edsons regarding access to the Edsons’ property. David said the Selectboard was sympathetic but it is a civil matter between property owners.

Debbie Locke wanted to remind everyone that Woolwich Community Day is Saturday August 3rd at the Town Office from 10-2. There will also be a BBQ dinner on Friday August 2nd at the Fire Department from 5:30-7.

ROAD COMMISSIONER’S REPORT: Jack said he would like the hay bales on Hall Road moved, and Bruce Engert said he would follow up.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce stated he issued 2 subsurface permits and completed 2 plumbing inspections.


EMS CHIEF’S REPORT: Brian said there were 16 calls which included 19 patients and 12 transports. Bath had sent two ambulances for the multi-car crash on the morning of the 15th. He added that the transition to providing primary EMS service has been smooth and as planned so far.

FIRE CHIEF’S REPORT: Mike was not present for the meeting but sent his report. There had been a total of 9 calls since the last meeting, including a riding lawnmower fire, a mutual aid fire call, 2 trees down, 2 wires/trees down, and 2 EMS assists. There was a training the week prior at the acquired structure at 40 Sanders Rd, where crews trained on fire attack, search and rescue, and ladders. He reported that participation is still very high.

OLD BUSINESS:
Nequasset Meeting House Repairs – Debbie Locke requested an update on what repairs MMA has indicated are needed for the Meeting House when the Town receives that information.

NEW BUSINESS:
Allen shared that the Communications Committee has been reviewing existing Facebook accounts associated with the Town and various committees. The committee suggests that there should be a policy in place for Facebook activity on behalf of the Town or any committees, and it is agreed that the Communications Committee will draft a policy for the Selectboard to review.
Allen shared that the Communications Committee has researched options for the Town’s informational email list. The committee recommended MailChimp, as it is free and allows residents to sign themselves up for emails.
Allen shared that the Communications Committee will be meeting again on July 24th and will be discussing the new town website, including ownership of the domain going forward.
Purchase of a new computer for the contract Assessor in the amount of $1,047.18. Dale made a motion, Allison seconded with all in favor.
Abatement of 6 property tax accounts with remaining 2019 balances of less than $5.00 each. A total of $13.46 between 6 accounts abated – David made a motion, Dale seconded with all in favor.
Dale asked for information on property at 987 Middle Rd, and wanted to know if it was a tax acquired property. Chelsea said she would look into the property and let the Selectboard know the status.
Allison said she had gotten complaints about the section of Route 1 near the George Wright Rd intersection near Taste of Maine. She will reach out to the DOT to see if there is any action that could be taken regarding the speed limit.



Meeting adjourned at 6:55PM



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday July 1st, 2019

6:00PM
Regular Selectboard Meeting
At Woolwich Town Office




ATTENDANCE: David King, Allen Greene, Jason Shaw, Allison Hepler, and Dale Chadbourne.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the June 17th, 2019 minutes as written.

SELECTBOARD COMMENTS:

Allison Hepler: Allison stated she went to a meeting in regards to the Back River restoration, she also had met with DOT and what is on their agenda. Allison also stated the grant for Bridge 46 is getting submitted within the week.

Jason Shaw: Jason commented that he completed the required statement needed for the annual audit which needed to be completed by one of the Select Board members. Jason also met with EMA Director, Brian Carlton and the County EMA director in regards to a Hazard Mitigation Plan.

Allen Greene: Allen stated he went to the Human Resource’s Management Conference on Friday. They discussed items such as recruiting staff, and municipal leadership. Allen also said he was awarded the prize for free attendance for the year to Maine Municipal Association trainings and conventions.
Dale Chadbourne: Dale said he drove out the other night to check out the tower lights from CMP but it was an over cast evening and was not able to see very well.

David King: None

PUBLIC COMMENTS: Sue Whittaker asked about the Nequasset Park budget and how it became overdrawn. Sue would like to see a breakdown of what has gone into the budget and what is being spent. Jason stated the money had not been transferred from the matching grant due to a change in Town Administrators and has since been taken care of. Joan Jordan wanted to find out about handicap swim access down at the park. Jason stated that the second grant the town applied for was denied. David King mentioned that the grant was capped at $15,000 and the town could not have possibly done everything that was requested for. The committee would like to have a meeting with the Board which will be scheduled for August 19th at 5:00PM.

Debbie Locke asked everyone to check out the case in the lobby at the town office. The theme is based on the Fire Department.

Mechelle Given asked about the Hall Road Survey and who was awarded the bid. She had not seen any information in the Select Boards minutes or on the list serve. Mechelle was informed that the minutes showing the awarded bid were just being signed and approved that evening.
Lynne Thompson from the Old Arrowsic Road asked what was going on with all the flags along the road. Jason stated they were dig safe markers. Jason and Jack would be going out later in the week to assess the area.

ROAD COMMISSIONER’S REPORT: Jack said he and Pete Coughlin from MDOT went over all the roads that will reference the E911 and we are all in compliance. Jack also stated that paving will begin the end of July.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce stated he issued 2 septic permits and one building permit for a new house. Bruce also said he left a copy of an E911 ordinance in the Select Boards mailboxes. Jeff from E911 in Augusta recommends that all towns put together an ordinance. Bruce was looking into model ordinance’s for the town to adopt.


EMS CHIEF’S REPORT: Brian said they had 10 calls in which Woolwich responded to all 10. There were 2 transports, NE responded to 7 of the calls. Since the fiscal year 2018-2019, there were approximately 258 calls, 158 transports and 100 with no transports. Woolwich had a 93% response rate and transported 42% of the calls.

FIRE CHIEF’S REPORT: Mike was not present for the meeting but sent his report, there were 4 calls since the last meeting, a smoke investigation of burning without a permit, a permitted burn that flared up after being unattended, one EMS assist and a residential fire alarm. The Fire Department spent a day with Tri County Fire School going over fire service ladders. The Fire Department has also acquired a house for training located on Sanders Road.

OLD BUSINESS: None

NEW BUSINESS:
a. Appointment of Kimberly Dalton/Town Administrator Jason made a motion, Allison seconded with all in favor.
b. Appointment of Chelsea Lane/Town Clerk Allison made a motion, Jason seconded with all in favor.
c. Appointment of Linda Dow/Tax Collector Allison made the motion, Dale seconded with all in favor.
d. Discussion of E911- It was recommended by the Board that Bruce Engert be the addressing officer for the Town of Woolwich, The Board voted unanimously.


Meeting adjourned at 6:44PM



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday June 17, 2019

6:00PM
Regular Selectboard Meeting
At Old Town House



ATTENDANCE: David King, Allen Greene, Jason Shaw, Allison Hepler, and Dale Chadbourne.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.


APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the June 3rd, 2019 minutes as written.

SELECTBOARD COMMENTS:
Allison Hepler: Allison stated the Communication Committee is meeting Friday to talk about changes to the website.

Jason Shaw: Jason commented that the Select Board should send a card out to the garden club for doing such a great job at the town office.

Allen Greene: Allen said he and Jason went to the Special Events meeting in regards to the Woolwich Community Day and things are on track for this year.
Dale Chadbourne: None

David King: David wanted to thank Allen for helping get the Town House cleaned and ready for this evenings meeting.

PUBLIC COMMENTS: Lee Hague asked about the RSU 1 Budget and said he did not hear about voting until he stopped by the town office. David King responded that it was advertised by the RSU and unfortunately they had the incorrect location listed. Voting time and hours were listed on the town’s sign out front and on the town’s facebook page.

ROAD COMMISSIONER’S REPORT: Jack reported he met with Pete Coughlin from DOT about the roads being more defiant on the E911 system.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported during the last two weeks there was 1 subsurface permit issued. He also sent a letter to Mr. Walker in regards to his work on the cleanup on Hall Road, He will continue to monitor the rest of the property. Bruce also said he received a phone call from David King Esq. in regards to Jamie Wright’s property and conforming to a buildable lot.

EMS CHIEF’S REPORT: Brian stated there were 7 calls since the last meeting in which Woolwich responded to 6 of them with 3 transports, Northeast responded to 3 and Bath responded to 1. Brian also had a phone conversation with Northeast in regards to ending their contract. Brian also asked the Board to enter into an agreement for a cardiac monitor. There is a government lease program which would be a 5 year contract. David said they would need to see the agreement and also stated that Bath Subaru nominated the Fire Department for the share your love donation which EMS would be able to utilize. Brian also pointed out about the billing contract with T.G Higgins.

FIRE CHIEF’S REPORT: Mike was not present for the meeting but submitted his report. There were 3 calls since the last meeting. A mutual aid in Wiscasset for a vehicle crash, a traffic assist on Route 1 and a commercial fire alarm.
Fire and EMS spent this last Saturday training on hazardous materials. Mike was able to secure outside instructors through County EMA who paid for the class. The next training is scheduled for the 30th with Tri County fire and they will be doing all day ladders and forcible entry class. The Fire Department recently had two more members become firefighter 1 and 2 certified.

OLD BUSINESS: None

NEW BUSINESS: Taste of Maine Liquor License Renewal- David waived to have a public hearing and sign the license, Dale motioned and Allison 2nd with all in favor.
Hall Road Survey- There were two bids submitted. Sitelines and Leighton & Associates. Leighton & Associates were awarded the bid coming in at $1900.00, with Jason making a motion, Dale seconded and all in favor.
Jason asked Arthur Brawn about setting up a table at Woolwich Community Day to get donations for the flag account.
Appointments of Committee Members: Dale motioned to sign them all without naming each name. Seconded and approved.

Meeting adjourned at 6:31PM



Respectfully Submitted,

Kim Dalton
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

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