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SELECTBOARD MEETING MINUTES
Tuesday May 30, 2017


ATTENDANCE: Allen Greene, Allison Hepler, David King, Dale Chadbourne and Jason Shaw

5:00 PM

At 5:00 PM it was moved, seconded and voted unanimously to enter into Executive Session pursuant to 1 MRSA § 405(6)(A) to Review Administrator candidates interviews. At 5:25 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session. It was then moved and seconded to hire Suzette Cloutier as the new Town Administrator. The motion carried on a 4-1 vote.


Adjourned 5:30 PM

Respectfully Submitted,
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Wednesday May 24, 2017

ATTENDANCE: Allen Greene, Allison Hepler, David King, Dale Chadbourne and Jason Shaw

4:00 PM

At 4:00 PM it was moved, seconded and voted unanimously to enter into Executive Session pursuant to 1 MRSA § 405(6)(A) to conduct job interviews. At 7:00 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session.


Adjourned 7:00 PM

Respectfully Submitted,
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday May 15, 2017

ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Allen Greene

4:30 PM
The Selectpeople met with a resident taxpayer to discuss a payment arrangement to get his taxes caught up. A verbal mutual agreement was made to pay a certain amount each month, more when he can, in order to get the taxes paid off.
4:55 PM
It was moved, seconded and voted unanimously to enter into Executive Session pursuant to 1 MRSA §405(6)(A) to review Town Administrator applications. At 5:36 PM it was moved, seconded and voted unanimously to come out of Executive Session. No business was addressed while in executive session. Interviews will be held on Wednesday May 24th starting at 4:30 PM.
5:45 PM
David opened the floor to Arthur and Gloria Brawn to discuss the placement of flags along Route One. After much discussion it was decided that flags will be installed on the same 14 poles as has been for the last two years. An article will be put on next year’s town meeting warrant regarding a “Town Beautification Project Policy” in order for the Selectpeople to gain legislative authority for the Pole Attachment agreement for the flags. Lynette is to order 14 new flags and two new poles.

6:15 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the May 1, 2017 meeting as written.

MOMENT OF SILENCE: David King called for a moment of silence in remembrance of long time Woolwich resident, Diane Longley who passed away over the weekend. She had been very involved in Woolwich committees and activities over the years.

SELECTMEN’S COMMENTS: Jason commented that the Garden Club had spruced up the town office gardens. He also noted that he had learned of some vandalism at Nequasset Park. David clarified by saying that the toilet seat had been ripped off the commode. He fixed it and cleaned the privy. Allison reported that the Brown Tail Moth fact sheet will be posted on the town’s website as will a video from the City of Bath. Allison is planning a fall informational meeting about the Brown Tail Moths. Dale announced that Dean Baker also passed away in the last week. David read a prepared statement about the town meeting vote regarding the plan for installing a solar array. A citizen has told the Selectpeople that he is going to submit a petition to have the vote moved to the November election. The gist of David’s statement is that if his fellow Selectpeople accept a petition to put the topic on a ballot to be voted on in November, he will sue his fellow Selectboard members. They were advised before by the town attorney to not ping pong town meeting votes to the November election and vice versa.

PUBLIC COMMENTS: Don Adams commented regarding David’s statement.
ROAD COMMISSIONER’S REPORT: Everything is good. They’re still working on getting the dirt roads graded as they get dry enough. He knows of no other problems

EMS CHIEF’S REPORT: Brian reported that there had been 9 calls since the last meeting. WEMS responded to 7 and transported 1. Northeast transported 1 and so did Wiscasset. Six of the 9 calls were on Friday May 12th as they had two sets of calls at the same time. Brian has spoken with John Harrington who is the new manager at Northeast Mobile Health Services which is now stationed out to the Brunswick Landing. WEMS and others are in the planning stages of a Mass Casualty training class and enactment. Brian will let the Selectpeople know when he needs “patients” for the enactment.

FIRE CHIEF’S REPORT: Michael reported that there had been four calls since the last meeting. He did an assessment of the “jaws” vendors and has chosen a Hurst tool which has been ordered. It would be here in 4-6 weeks. They have done some in house training and Forest Fire training is done. They have 3 new fire fighters with one more coming onboard soon. Woolwich School students won a visit from the new Lifeflight helicopter for putting the most “likes” on Facebook after Mike touched base with the PTA members to tell them about the program. Mike plans to speak with Julie Wagoner at Bath Savings to see if she can offer the same deal as the lease/purchase company will with regards to holding the lower interest rate until this fall when the new truck arrives.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce has issued two permits. One is for a barn and one for a deck. He has also issued two SSWW permits and an internal plumbing permit. He has had complaints about refuse on a couple of sites. He has referred them to the Health Officer. The Cumberland Farms store is still have some issues with their septic system and working to repair it. He has the usual issues that he is following up on. He has the preliminary plans for a new house and is waiting for the revised plans. No new developments with regards to the Reed & Reed/Neighborhood issue.
The
OLD BUSINESS:
a. Other: Allison commented that the renewal for the Cable TV contract is coming up. She, Roger Baffer and Lynette all met with representatives of Comcast last week. Comcast will be rolling over the current contract but modernizing some of the language. They also will send us a map of the current coverage area.

c a
NEW BUSINESS:
a. Appointments to the Planning Board: It was moved, seconded and voted unanimously to appoint Tom Stoner as a full member and Paul Dumdey as an alternate member to the Planning Board.
b. Sign Assessment Agent Contract: It was moved, seconded and voted unanimously to sign the Assessing Agent contract.
c. Sign RSU#1 Warrant: It was moved, seconded and voted unanimously to sign the RSU#1 Budget Validation warrant for election.
d. Sign Auditor Engagement Letter: It was moved, seconded and voted unanimously to have David sign the Auditor Engagement letter.
e. Other: Selectpeople, by consensus, decided that Suzette will be at the office on June 13th (Election Day) and Janice will be at the election as it’s a small election. Also by consensus, the Selectpeople approved Brian receiving his Officer’s pay.

Due to lack of time before the regular Selectboard meeting, the Selectpeople were unable to review the updates to the Personnel Policy so they reviewed them at this time. It was moved, seconded and voted unanimously to accept the draft changes to the Personnel Policy.


Adjourned 7:50 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday April 18, 2017

ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Allen Greene

5:00 PM
The Selectpeople met with Tax Collector, Suzette Cloutier and discussed the status of the tax acquired properties. Suzette will be sending letters to the former owners giving them 90 days to pay up or the properties will be sold.

5:30 PM
The Selectpeople discussed the informational sheet created by Allison and Jason, explaining the various articles that appear on the town meeting warrant.
6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

PUBLIC HEARINGS – SHELLFISH ORDINANCE & SOLID WASTE ORDINANCE: At 6:00 PM, David King opened the public hearing. Dan Harrington commented that the conservation hours needed to be corrected. He was told that it had already been done. Seeing no other comments or questions David closed the public hearing. The recommended changes to the ordinances are on the town meeting warrant seeking voter approval.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the March 16th and April 3rd meetings.

SELECTMEN’S COMMENTS: Jason commented that it’s been set up to have Tanner Hennin run the microphone to people at the town meeting. He also commented that the boat launch floats have been put in. Allison spoke with Janice about having ballots and a ballot box ready for town meeting.

PUBLIC COMMENTS: None
ROAD COMMISSIONER’S REPORT: Jack submitted a written report which David read. Jack’s been busy grading gravel roads, filling potholes, sweeping various intersections and addressing minor drainage issues.

EMS CHIEF’S REPORT: Brian submitted a written report which David read. There have been 9 calls, 7 of which WEMS was able to respond. WEMS transported 2. NEMHS responded to 7 and there were 2 no transports. Brian submitted his bills. He’s working with local EMS agency who is interested in the purchase of the spare stair chair and of the spare LifePak Monitor. The spare stretcher is being advertised for sale. There will be training on Sunday regarding “Patient Packaging and Transport.”

FIRE CHIEF’S REPORT: Chief Demers reported that there had been 9 calls since the last meeting. One of the calls was a brush fire on the CMP power line that burned 6.2 acres. The upstairs renovations are coming right along. The pool table will be moved up against the wall. Fire Dept. personnel have cleaned the parking lots, gutters and down spouts. David asked if they would hose down the front of the building during the summer to remove insect mess. A new member will be receiving a $500 grant from TD Bank.

CODE ENFORCEMENT OFFICER’S REPORT: None
The

OLD BUSINESS: None
c a
NEW BUSINESS:
a. Sign Town Meeting Warrant: It was moved, seconded and voted unanimously to sign the Town Meeting Warrant
b. Sign Draft Ordinance Certifications: It was moved, seconded and voted unanimously to sign the Draft Ordinance Certifications
c. Sign Catering Permit: It was moved, seconded and voted unanimously to sign the Catering Permit.
d. Sign Certificate of Abatement: It was moved, seconded and voted unanimously to sign the Certificate of abatement for Jessye Bugs Boutique.
e. Planning Board Re-Appointment: It was moved, seconded and voted unanimously to re-appoint Debbie Locke to the Planning Board. Another application for appointment to the Planning Board will be held until the next meeting.
f. Hot Dog Stand Issue: It was moved and seconded to allow a hot dog stand at Nequasset Park. Discussion ensued. The motion failed on a vote of 0-5.
g. Other: Lynette and the Selectpeople discussed budget numbers as per her explanation sheet for town meeting. Lynette is to write up two advertisements, one for Administrator and one for Town Clerk, and get them in the papers ASAP. It was moved, seconded and voted unanimously at 6:43 PM to enter into executive session pursuant to 1 MRSA § 405(6)(A) to discuss Lynette’s retirement proposal. It was moved, seconded and voted unanimously to come out of executive session at 7:06 PM. No business was conducted while in executive session. The Selectpeople asked Lynette to have Janice write up her retirement proposal.

Adjourned 7:08 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday January 23, 2017


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Allen Greene & Jason Shaw

5:00 PM
Budget Meeting

The Selectpeople met with the Fire Chief and others to determine the Fire Department and EMS budgets for FY18. The EMS budget is not determined at this time and will be presented at a later date.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 10, 2017 meeting as written.

SELECTMEN’S COMMENTS: Allen commented that he and Jason attended the Fire Department meeting on Saturday morning where they did a presentation. He thanked the Fire Department for inviting them. Jason commented the same as well as thanking David for meeting with Beth Harrington at the Old Town House. All the trophies and plaques that were there are now moved to the school. Allison said that she has spoken with Beth and the trophies are all strategically placed. Allison also has gathered sick leave policies from neighboring towns, gave Jason copies and they should be ready to talk about it soon. Woolwich Recreation had a chili supper on Saturday night at the school. It was good. David mentioned that while moving the trophies, he and Beth discussed the students holding an election for “Selectpeople” and having a meeting at the old town house in May. David would like to see the building used more than it is. Allison had another announcement; this Saturday, as part of the Winter History Series at the Patten Free Library, she will be giving a talk on the Woolwich cemeteries.

PUBLIC COMMENTS: Dennis Youland mentioned that all are invited to a Solar Energy Open House in Topsham. David commented that he has spoken with or left messages for towns who have installed solar power panels. The two he did speak with are ecstatic with their arrays. Debbie Locke asked on what sort of building they mounted their arrays. One was on a public works building and the other David believes was a library which is a very old building.
ROAD COMMISSIONER’S REPORT: Lynette had no complaints to report. Jack says that the storms are making it difficult to maintain the non-paved roads.

EMS CHIEF’S REPORT: On Julia’s behalf, Fire Chief Mike Demers reported that there have been 13 calls since the last meeting. WEMS responded to all 13. Northeast responded to 10 and failed (not available) on 3. Northeast transported 11 with one unit having 4 patients. WEMS, Bath, Wiscasset and Life Flight transported one patient each. WEMS responded to a call in Bath. 9 patients were transported to Midcoast, 7 to Maine Med, 1 to CMMC, 3 were not transported and WEMS was cancelled on one call. EMS bills were submitted.

FIRE CHIEF’S REPORT: Chief Mike Demers apologized for not attending the last couple meetings as he had a work schedule conflict. He reported that since the last meeting they responded to 2 trees on wires, 1 EMS assist, 1 CO detector alarm, 2 motor vehicle accidents, 1 lost child and 1 fire alarm call that got cancelled. They just did their annual mandatory training. He’s happy to say that he had everyone here except one person but have made arrangements to get the training done elsewhere. Cold water rescue and hazmat training is on the schedule for February. They have recently taken on 4 new members with the FD and 2 new members with EMS. The North Station insulating project was completed successfully and the building is staying warm. They still need to clean up the old insulation and then a fan or turbo circulator can be installed before next winter. All the lights in the main FD bays have been replaced. They have 2 members who started this month that are attending the FF 1 and 2 training in Topsham. He has 2 new members signed up for Basic FF training. Mike alerted the Selectpeople that although paging has been on separate channels it will soon be on the same channel as everyone else in the county. Mike publicly thanked the Shaw’s for providing much needed barricades to shut down the roads during some recent emergencies. He has spoken with the EMA Director and they are looking for grants or available roadway monies to purchase some of their own.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing new to report. He has issued a couple of internal plumbing permits. He reported that the blasting in the industrial park has been completed.
The
OLD BUSINESS: None

NEW BUSINESS:
a.
Marijuana Policy: David recommended doing nothing at this time in order to see what the legislature is going to do with it. Allison agreed. It’s a moving target. She hasn’t had one person ask her what the town plans to do about it. Others agreed. Bruce commented that MMA is having a law firm put on a comprehensive class. He is planning on attending. Allison is willing to attend.
b. MMA Seminar: Allison is able to attend.
c.
Other: It was moved, seconded and voted unanimously to sign the updated Freedom of Access policy. A request no longer needs to be in writing and those words were removed from the policy. Lynette brought a letter from Larry Paul to the Selectboard’s attention. They recommended that he present his preliminary drawings to the Planning Board not the Selectboard. The County Budget Advisory Committee District Caucuses will be held on February 1, 2017. Woolwich Selectpeople will not be able to attend as we are having a meeting here that evening. None are interested in serving on the BAC at this time. David commented that he knew the couple who passed away in the accident on Route 1 recently. It’s a shame. Allen reported that at the last Planning Board meeting, Greg Buczkowski was elected Chairman and Gaius Hennin as Vice Chairman. Allison thanked Allen for his many years of service as Planning Board Chairman.


Adjourned 6:32 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday January 10, 2017


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Allen Greene & Jason Shaw

4:00 PM
Executive Session

Pursuant to 1 MRSA §405(6)(A), a motion was made, seconded and voted unanimously to enter into executive session to discuss a personnel issue. At 4:23 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session.

4:45PM
Budget Discussion

The Selectpeople and the Administrator examined several line items in the FY18 proposed budget to be taken to town meeting in April 2017.


6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

SELECTBOARD ORGANIZATIONAL MEETING: David King was nominated and elected as Chairman of the Selectboard 4-0-1. Dale Chadbourne was nominated and elected Vice-Chairman of the Selectboard 4-0-1.

APPROVAL OF MINUTES: It was moved, seconded and voted 4-0-1 to approve the minutes of the December 19, 2016 & January 5, 2017 meetings as written. Allison abstained as she wasn’t here for the December meeting.

SELECTMEN’S COMMENTS: Jason wished everyone a Happy New Year and welcomed Allen Greene as the newest member of the Selectboard. Allison commented that she had attended a grant writing workshop, announced a Community Supper to be held 1/27/17 at the school, she will be doing a talk at the library on 1/28/17 regarding cemeteries and she called Rep. Jeff Pierce and thanked him for submitting paperwork to eliminate LD1. Dale said that Tyler Warnke is no longer able to take care of the town clock. Gaius Hennin will still be available to work on it when it is started up again in the spring.

PUBLIC COMMENTS: An unidentified gentleman in the audience asked what he needed to do to start a business in town. He was told to speak with Bruce and possibly the Planning Board.
ROAD COMMISSIONER’S REPORT: Lynette had no complaints to report. Jack said that everything is going quite well. David commended all the plow truck drivers on the fine job they have been doing. Dale thanked Jack for putting up a pile of sand for Woolwich residents.

EMS CHIEF’S REPORT: Julia reported that there had been 17 calls since the last report. WEMS responded to 16 – failed on 1, Northeast responded to 10 – failed on 7. Five calls were no transports and 8 were transported to Midcoast. Both WEMS and NE were cancelled on one call. Because there has been an increased response from WEMS personnel, David asked Julia if she had looked at her budget yet, especially in regard to payroll. She has and is crunching numbers.

FIRE CHIEF’S REPORT: Deputy Glen Kirkpatrick reported that there had been 2- vehicle accidents, 2 – reports of lines down and 2 – lift assists. The North Station needs to be taken care of. It was moved, seconded and voted unanimously to authorize the expenditure of $6,000.00 to have “Seal It” insulate the North Station. Expenditure to be paid from Municipal Building Reserve. No new lights are to be installed in the main fire bay. David told Glen to buy new bulbs. Lynette gave Glen the necessary information about the low wattage bulbs. Engine 3 is back in service and the exhaust system is going to be fixed. The Selectpeople would like to have a workshop with the Fire Dept. to discuss their desire to purchase a new Fire Truck. The meeting will be held Thursday the 19th at 5:00 PM.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that not much is going on. He summed up 2016 by saying that 13 building permits had been issued for new homes totaling a little more than $3,000,000, permits for 10 garages, 2 barns, 2 decks and 9 additions. It was a relatively active year. Regarding a SSWW system on the Middle Road, it will be installed as soon as possible.

OLD BUSINESS:
a.
Trash Bags: By recommendation of David King and consensus of the Selectpeople, the left over orange trash bags will be sold for ten cents apiece or $17.50 a case. (Actual case price turns out to be $20.00 because there are 40 rolls to a case and not 35) Lynette will have an ad put in the local papers.
b.
Sick Leave Accrual: After reducing sick leave accrual in a recent meeting, and in anticipation of hiring new staff, the Selectpeople are revisiting the issue. Jason and Allison will do research of area towns to see what their sick leave policies are. Bruce explained that the sick leave accrued is sometimes used as a deductible period until a person is eligible for long term disability.

NEW BUSINESS:
a.
2017 Landfill Monitoring Agreement: It was moved, seconded and voted unanimously to sign the new agreement in the amount of $5,700.00.
b.
New Abagadasset Point Deed Approval: It was moved, seconded and voted unanimously to accept the new deed wording relieving the town of special Parks and Lands restrictions.
c.
Appointment to Special Events Committee: It was moved, seconded and voted unanimously to appoint Janet Stephen to the committee.
d.
Update & Adopt Treasurer’s Disbursement Policy: It was moved, seconded and voted unanimously to update the policy and accept it as updated.
e.
Update & Adopt Cash Receipts Policy: It was moved, seconded and voted unanimously to up the balance to $10,000.00.
f.
Selectboard Bylaws: The Bylaws were adopted without change.
g.
Tax Abatements/Burdensome & Uncollectable Taxes: It was moved, seconded and voted unanimously to abate the taxes on account 1862 as burdensome and uncollectable. This account is a dilapidated older mobile home.
h.
Other: February and May vacation request was granted to Lynette. David reminded the Selectpeople of the meeting with MDOT at 4:00 PM the next day (1/11/17) in the conference room. It was moved, seconded and voted unanimously to adjust Suzette Cloutier’s pay to what was agreed on when hired. Dennis Youland encouraged the Selectboard to continue with a proposal to install solar panels on the Nequasset Meetinghouse. Debbie Locke asked for a copy of the information from Revision Energy. Dennis invited the board and anyone else to come to his house and look at his solar panels. David and Allison will research what other towns have done. Lynette brought Suzette’s taxes receivable report to the Board’s attention.


Adjourned 7:15 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Monday January 30, 2017
4:30 PM
At Town Office

Present: David King, Jason Shaw, Dale Chadbourne & Allen Greene & Allison Hepler

I a.
Discuss Budget Items: The Selectpeople met with Road Commissioner, Jack Shaw, the Nequasset Park Committee, Fish Commissioner Chairman, Bill Potter, and Patten Free Library Representative, Mary Ellen Kazimer. They discussed each department’s budget request. Patten Free Library will finalize their budget on February 14th and we will have their request by our next budget meeting. More research will be done regarding Nequasset Park ADA updates and will be discussed at the next budget meeting. The Selectpeople also discussed some other town budget items, and town report items. The next budget meeting will be Tuesday February 21, 2017 at 4:30 PM.

Adjourned: 6:40 PM



Respectfully submitted,

Lynette R. Eastman
Town Administrator




Approved: _________________________
cc/Selectboard and Staff


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Thursday January 5, 2017
9:15 AM
At Town Office

Present: David King, Jason Shaw, Dale Chadbourne & Allen Greene
Excused: Allison Hepler

I a.
Executive Session: At 9:15 AM, pursuant to 1MRSA § 405(6)(A) a motion was made, seconded and passed unanimously to enter into executive session to discuss a personnel matter. At 10:30 AM a motion was made, seconded and voted unanimously to come out of Executive Session. No business was conducted while in Executive Session.

Adjourned: 10:30 AM



Respectfully submitted,

Lynette R. Eastman
Town Administrator




Approved: _________________________
cc/Selectboard and Staff

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