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UpDated - 6/19/17

Selectboard Minutes for
2016 are being updated
Please check back to read older 2016 minutes

SELECTBOARD MEETING MINUTES
Monday November 21, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs, Jason Shaw

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Chairman David King led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the November 7, 2016 meeting as written.

SELECTMEN’S COMMENTS: Lloyd Coombs: Noted that the election had a 77% voter turnout and was well run by Staff. 11/11 Ceremony at Meetinghouse was also well attended.
Jason Shaw: Congratulations to the Dale Chadbourne on his re-election to the Select Board. Also congratulations to our incoming new member, Allan Greene. Inviting all to a small celebration on Thursday, December 8th at the Town Hall from 5-7 p.m. in honor of Lloyd Coombs’ retirement. Formal remarks from the Select Board will start at 5:30 p.m.
Allison Hepler: Reminder of Employee yearly evaluations coming up. Would like to discuss completing them in January and excusing new board member Allan Greene from having to complete them.
Dale Chadbourne: Would like to congratulation elections staff on a job well done.
David King: The rock at Tanner Square monument is deteriorating and will need to be assessed and addressed soon.

PUBLIC COMMENTS: Deb Locke sends kudos to the Special Events Committee in regard to the Veteran’s Day program at the Meetinghouse.
Don Adams requests updated on interest paid to County. Jason Shaw noted no refund possible due to State law.

ROAD COMMISSIONER’S REPORT: Jack Shaw reports he has been contacted by resident, Evelyn Preston, at the beginning of Old Arrowsic Road in regard to ditching, after the water main break on Wood Bridge Road earlier this year, the ditch was not cleared when Crooker repaved; Jack believes it is the Town’s responsibility and has been before. However, they will be on private property to do the work and wanted to seek permission from the Board and the resident. Ms. Preston agreed to hold the Town harmless to allow the work to be done.

EMS CHIEF’S REPORT: EMS Chief Julia Gillespie reports EMS had 19 calls for service, which involved 21 patients. Woolwich EMS responded to 18 calls, were cancelled by Law Enforcement on 1 call. NorthEast Ambulance responded to 14 calls; were cancelled by Woolwich EMS 2 times, did not respond on 3 calls. Of the 21 possible patients, 7 were sign-offs (no transport), 11 were transported to MidCoast Hospital, 1 was transported to Maine Medical Center. 1 patient transported by Sheriff’s Office and 1 by Wiscasset EMS to MidCoast.
6 members of the EMS crew attended the yearly EMS Conference at Samoset Resort the previous weekend. 3 were paid for by the EMS department at a cost of $630.00 as they needed classes to apply toward their reclicensing.
December 3
rd, North Woolwich Baptist Church having annual Public Appreciation Dinner.
In the process of 1 on 1 meetings with all EMS staff; for equipment tracking purposes it is very successful.
The lightboxes on the ambulance have been retrofitted with LED lighting to provide greater visibility in traffic. The FD members installed the lighting for no cost, only expenditure was for purchase of the parts. The emergency warning lights are up and seem to be functioning well. Thanks to Jason Shaw for assisting that project. Also noted that Lori Rice has left NorthEast and Sue Anderson is the contact person there for now.

FIRE CHIEF’S REPORT: FD Chief working; Deputy Chief Glenn Kirkpatrick presented the estimate from Seal-It in the amount of $6000.00 for spray foam installation at the North Station, as previously requested by the Board. It is not “time critical” therefore the Board will take it up again later, possibly to bring to Town Meeting as it is an unbudgeted expense.
DC Kirkpatrick thanks Jack Shaw & Sons for help with the new emergency warning lights.
The FD is considering asking to extend an interior wall upstairs to divide the public area from the offices. They will present more information later. They would do the work themselves so it would be materials only cost.
Reminder of the Craft Fair by the Auxiliary on Saturday from 9am to 2pm.
The accident on Rt. 1 involving a tractor trail went smoothly, the Fire Department has billed the insurance company of the at fault driver. It is unknown if anything will be recovered as it appears the driver intentionally caused the collision.

CODE ENFORCEMENT OFFICER’S REPORT: CEO Bruce Engert reports 1 new house permit, 1 new array on 1 house, 1 for a large porch, 2 interior plumbing, 2 subsurface wastewater permits issued. Received complaint in regard to subsurface system in Gotham Woods subdivision; the house at 55 Gotham Woods was recently sold and inspection found issues with septic system; CEO Engert, along with Septic Inspector, and subdivision builder, agreed to remedy which included the addition of material to the leech field. Resident of the subdivision stated she was concerned that the work was done without proper permission. Also complained that drainage ditch was inadequate. CEO Engert agrees that it is, but it is a private road therefore nothing the Town can fix.

OLD BUSINESS:

1.
Leaky faucet; have not located local plumber yet. Faucet is not critical at this time.



NEW BUSINESS:

a.
Catering Permit for Mae’s Cafe: Permit application received from Mae’s Café for November 29th, at Boom Cove Lodge for a retirement party. Moved, seconded and voted unanimously to approve application.

Motioned, seconded, voted unanimously to stand adjourned.

Adjourned 6:42 PM

Respectfully Submitted
Suzette J. Cloutier
Town Tax Collector

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday December 19, 2016


ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Jason Shaw;
Absent, excused, Allison Hepler

5:00 PM Executive Session
6:00 PM
Regular Selectboard Meeting

Executive Session: It was moved and seconded to enter executive session at 5:00 pm to discuss a personnel matter.
At 5:50 pm it was moved seconded, voted unanimously to exit executive session.

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Chairman David King led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the November 21, 2016 meeting with one correction, the word ‘congratulation’ was changed to ‘congratulate’.

SELECTMEN’S COMMENTS:
Lloyd Coombs: For his final meeting, Lloyd Coombs shook hands with all in attendance, thanked the members and presented his “SELECTMAN” license plate to incoming Selectman Elect Allen Greene.

Jason Shaw
: Noted that the Annual Yule Sing and Tree Lighting was well attended and wanted to thank the Special Events Committee, especially Colette Coombs, for making it a success. Also wanted to mention that there was a large turnout for Lloyd’s retirement party, it was great to see so many turn and to thank all who came.

Dale Chadbourne
: No comments.

David King: Thanked Vice Chair Chadbourne for canceling the meeting scheduled for the 5th, especially as it preserved his perfect attendance record.

PUBLIC COMMENTS: Deb Locke requested a detailed explanation of the proposed solar panel project in layman’s terms. Don Adams inquired if the ReVision Energy was bonded and how long they had been in business.
One resident mentioned her home-based business sign was damaged and would like the road crew to keep an eye out for it.

ROAD COMMISSIONER’S REPORT: Jack reports having no issues at this time. Feels that all snow plowing contracts are being upheld well for the town.

EMS CHIEF’S REPORT
: EMS Chief Julia Gillespie reports EMS had 7 calls for service, which involved 7 patients. Woolwich EMS responded to 7 calls, with 4 no transports and 3 transports to MCH. NorthEast Ambulance responded to 3 calls. Noted there is a 90-95% response rate from Woolwich EMS members at this time.
EMS Chief advised it was time to renew the contract with PhysioControl for all AED’s and LifePak equipment.

FIRE CHIEF’S REPORT: FD Chief working; had submitted purchase order for turnout gear in the amount of $4300. EMS Chief Gillespie reports that half of the money will come from a grant received and the other half from budgeted funds. It was moved, seconded, and voted unanimously to approve the purchase.

CODES ENFORCEMENT OFFICER’S REPORT: CEO Bruce Engert reports 1 new house permit, 1 blasting permit and 1 septic issue.

Chairman requests Planning Board revisit the Blasting Ordinance to allow for a third party review when needed at permitee’s expense. CEO Engert agrees.

OLD BUSINESS:
Town Meeting Date: After discussion, it was moved and seconded and voted unanimously to set the date of the next Town Meeting for the last Saturday in April (April 29th, 2017).

NEW BUSINESS:
January Selectboard Meeting Dates: Because of the holiday closings on January 2nd and 16th, the Board voted to move the dates of the January meetings. The first meeting will be held Tuesday, January 10, 2017 and the 2nd meeting will be Monday, January 23rd, 2017. The schedule will return to the normal 1st and 3rd Mondays in February.

Motioned, seconded, voted unanimously to stand adjourned.

Adjourned 6:30 PM

Respectfully Submitted
Suzette J. Cloutier
Town Tax Collector

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday November 7, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs, Jason Shaw

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Chairman David King led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the October 24, 2016 meeting as written.

SELECTMEN’S COMMENTS: Lloyd Coombs: Reminder of 11/11 Ceremony at Meetinghouse at 11 am.
David King: Flagpole at Meetinghouse will be repaired or replaced before Friday.
Jason Shaw: Congratulations to the Fire & EMS members and a “job well done” in regard to the Open House on Oct. 19
th.
Allison Hepler: Reminder of Composting Workshop Wed. 11/9 at 6pm at WCS.
Recycling Calendar is now up on the Town’s Website.
Dale Chadbourne: Vandalism has occurred out behind the Town Hall at the Park. Several signs damaged and trees cut down. The floats have been removed at this time. Dale will be going around checking snow plows.

PUBLIC COMMENTS: Jay Collins reports that there were 880 unique visitors to the website last week.

ROAD COMMISSIONER’S REPORT: Jack Shaw reports all is quiet at this time; with the exception of a large pile of abandoned tires on Old Stage Rd. Those will be removed ASAP. He will look into repairing damage to signs at the park.

EMS CHIEF’S REPORT: EMS Chief absent, Deputy Chief Glenn Kirkpatrick gave report. NEMHS left contract to be signed. $0 cost contract. Moved, seconded and voted unanimously that Selectboard sign contract.

FIRE CHIEF’S REPORT: FD Chief working; Deputy Chief Kirkpatrick gave report. Presented proposal to purchase new Jaws of Life apparatus. $3000 from budget, $2000 from parts sale of old equipment, and remaining $1500 to be paid on July 1, 2017. DC Kirkpatrick believes the $1500 balance is interest free. Moved, seconded, and voted unanimously to authorize purchase.
DC Kirkpatrick also presented 2 estimates for repair to the North Station. I&S Insulation, Inc for $2260 and B&B Drywall Construction, INC. for an additional $3500. DC Kirkpatrick recommends not pursuing as it is cost prohibitive. Selectboard requesting more estimates in regards to foam sealing option.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert reports recently attended extensive training for new plumbing codes. Is now up to speed on all rules which will become effective January 1, 2017. There were 2 permits issued: 1 for a garage & 1 internal plumbing.

OLD BUSINESS:
1. Approval of BMV printer was previously given. No further discussion needed.
2. Tax Exempt Properties: Jason Shaw read the following statement from the board:
“Day’s Ferry Community Club & the South Woolwich Volunteer Fire Company have been part of the Town’s landscape for several decades, each maintaining two former one room schoolhouses that were closed when Woolwich Central School opened. These buildings are the only school houses that remain in Woolwich that are not private residences. We, the Selectboard, have examined legislative history, court cases, updated and voluminous documentation from the non-profit organizations in question, and had conversations with Maine Revenue Services and the Legal Department of the Maine Municipal Association. Finally, we have the research and recommendation of the Town’s Contract Assessor, who also reviewed these documents. We feel these buildings and the organizations that support them, provide a valuable service to the Town in their historic preservation efforts and maintaining them for the benefit of Woolwich residents and visitors. Therefore, we reaffirm the tax-exempt status of these organizations, which they have enjoyed since their founding.”
It was then motioned, seconded, and voted unanimously to keep both buildings tax exempt.

NEW BUSINESS:
a.
Personnel Policy: Discussion of the Town’s Sick Leave accrual and retention policy; Town employees currently earn 1 sick day per month; must have Doctor’s note for any leave longer than 2 days concurrent; can accrue 320 hours maximum. Motioned, seconded, and voted unanimously to limit sick leave accrual to 64 hours maximum per employee.

b. Interest Paid to County of Sagadahoc: The Town accrued $265.14 interest in paying the County Tax Bill 2 days late. Jason Shaw reports talked to the Finance Director about Commissioners possibly refunding payment. Will know after their next meeting. Motioned, seconded, and voted unanimously to take $265.14 from contingency fund to fund interest charges.

c. Cleaning Closet Sink: The faucet in the custodial closet is leaking slowly. Motioned, approved, voted unanimously to contact a local plumber to look into cost to repair.

d. Cirilian/Recreation Dept. Agreement: Recreation Committee asking for Selectboard to approve and sign contract to allow parents to sign up & pay for registration for Rec. programs online at no cost to the town. Motioned, Seconded and voted unanimously to sign contract.


e. Shellfish Committee Application: Application received from Timothy Larochelle. Motioned, seconded and voted unanimously to approve application. Suzette Cloutier will call him to advise.

f. Microwave for Town Hall: Old microwave was deemed to be unusable/unsafe by the Fire Chief. Staff have been using FD microwave Request purchase new so they aren’t leaving the window area. Motioned, seconded and voted unanimously to approve purchase of new microwave and fund from office operations budget.

g. Grant Writing Workshop: Allison Hepler requests to attend a Maine Municipal Association Grant Writing Workshop on November 21, 2016. Motioned, seconded and voted unanimously to approve her attendance.

Adjourned 6:45 PM

Respectfully Submitted
Suzette J. Cloutier
Town Tax Collector

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday June 6, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs and Jason Shaw

4:00 PM
Executive Session

At 4:00 PM it was moved, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA §405(6)(A)to discuss a personnel matter. At 4:41 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session. The Selectpeople will schedule a time for interviews during their regular session.

4:45 PM
Workshop with Conservation Commission

There was no workshop with the Conservation Commission but the Selectpeople briefly perused the most recent Comprehensive Plan to see if there were items of concern that should be addressed.

5:00 PM
Workshop with EcoMaine/Riverside Disposal and WSW&R Committee

Representatives of the above mentioned businesses and committee were present. Lissa Bittermann, from EcoMaine made a presentation of how trash and recycling will be handled through their business. On Saturday, July 16, 2016 EcoMaine will be holding a “Kick Off” event at the Municipal Building Complex. They will be handing out recycling bins and other educational materials about recycling, composting and trash.



6:15 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the May 16, 2016 meeting as written.

SELECTMEN’S COMMENTS: Lloyd reported that he had attended a public hearing last Friday regarding nuclear waste disposal. He said that he will not be holding his breath for them to come up with a solution to the problem. He also attended the Memorial Day Ceremony that was held at the Day’s Ferry Congregational Church. Fred Kahrl contacted Jason saying that the monument downtown (Tanner Square) is in need of cleaning. He called Bob Meade who will get back to the Selectpeople with the cost of cleaning it. Allison attended the RSU#1 Budget Town Meeting. There were about 50 people there of which 9 were School Board Directors. She and Bill Potter attended the Fish Migration Day event that was held in Nequasset Park and a tour to the new fish ladder. Allison also announced that the Boat Building Program students will be launching their boats at 9:00 AM Monday June 13th at Woolwich’s boat launch behind the town office.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack said that he has tentatively scheduled the replacement of the big culverts on the Old Stage Road on June 17th and 18th. They were damaged earlier this year. This is after the close of School. Dale let Jack know that the board received information from Bard Paving. Jack said that he would look at it but he has a 32 year relationship with Crooker that would be awfully hard to break. He has never had any problems with Crooker or his work. The speed sign trailer was picked up and headed to Harpswell.

EMS CHIEF’S REPORT: Julia reported that from May 14th to June 6th there were fifteen calls. WEMS responded to 12 of the calls, had no response to 2 and all were cancelled from one. Northeast responded to 10 and were cancelled from one. There was a call for Wiscasset for which Northeast wouldn’t have been paged out. For the other calls Northeast was cancelled enroute because they were just lift assists. One patient went to Miles, six went to Midcoast and one went to Maine Medical Center. Two more donations have been received in memory of Richard Carlton. WEMS has also received a $1200.00 donation to be spent specifically on radio equipment. Received an “atta crew” from Maine Health related to a call they ran on May 6th. Because of their quick assessment and transport of the patient, that person received much needed proper care. Northeast transported the patient but Woolwich had a paramedic on the scene. Payroll is almost completed and Julia turned in one bill to be paid.

FIRE CHIEF’S REPORT: Mike was working so Deputy Chief Kirkpatrick gave the report. Glen thanked Jason for sending a crew member to cut up a tree. Since the last meeting there have been calls for two trees down without power lines, one EMS lift assist, two motor vehicle accidents, one call for the UTV to Westport Island, two brush fires and one structure fire. David briefly discussed MMA’s Action Plan with Glen. Mike has a copy of the Action Plan. David gave Glen his copy of the Action Plan. Mike applied for and Woolwich has received a grant from MMA for a positive pressure fan which has already been installed on the truck. David mentioned that he had followed the trailered Kubota down the road the other day and it looks like the vehicle is too heavy for the trailer. Glen agreed and that’s being addressed.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued a permit for a new house, one enclosed porch, two open porches and three SSWW systems. Everything is status quo. He’s still monitoring the Old Stage Road property refuse. Bruce reminded the Selectpeople that they have a hearing on July 18th on the Old Arrowsic Road property. Although someone is signing for the certified mail, Bruce hasn’t received any response from the owners of that property. The barn on Hedge Bridge road is still an issue.
The
OLD BUSINESS:
a. Other:
The appraisal on the Town Landing Road and bridge in regards to the Matthew Richard’s property will be completed by weeks end.
c
aa
NEW BUSINESS:
a. Sign Warden Appointment: Lloyd Coombs nominated David Kloberdans to be warden for the upcoming election. The nomination was seconded and it was voted unanimously to appoint David Kloberdans as warden. Appointment papers were signed.
b. Liquor License/Waive Hearing: It was moved, seconded and voted unanimously to waive having a public hearing for the Taste of Maine’s request for renewal of their liquor license. It was then moved, seconded and voted unanimously to approve issuing the liquor license.
c. Sign Humane Society Contract: It was moved, seconded and voted unanimously to sign contract with Coastal Humane Society for the next fiscal year.
d. MMA Action Plan: This item was discussed previously with Deputy Chief Glen Kirkpatrick.
e. Town Attorney Policy: The Selectpeople made recommendations for additions and deletions to the draft Town Attorney Policy. It was then moved, seconded and voted unanimously to sign the policy as amended.
f. Other: Mowing Contract – Current contractor, due to ill health, is unable to complete this year’s contract. Corey Wallace was asked if he would be willing to take over the mowing contract for the same dollar amount. Corey is willing to do that. The former contract will be void and Lynette will get a new contract written up for Corey. Sales Analysis – Assessing Agent, Juanita Wilson has completed the Maine Revenue Service’s Sales Analysis for the period of 7/1/14-6/30/15 and has submitted it to MRS. The Selectpeople did not have to take any action on this report. Lynette Out – Lynette reminded the Selectpeople that she will be out of the office on June 16th and 17th volunteering for the American Lung Association’s Trek Across Maine as she has done for the previous 15 years. Schedule Interviews – The Selectpeople chose Wednesday June 15th starting at 4:00 PM for the date and time to accomplish interviews for the Tax Collector position. Interviews will be at half hour intervals. Set up for Election – Monday the 13th the Selectpeople will start setting up for the election at 5:00 PM at Woolwich Central School. Auditor Contract – It was moved, seconded and voted unanimously to have David King sign the contract with William Brewer, CPA to perform the town audit. Nomination to Legislative Policy Committee – The Selectpeople chose to take a pass on this at this time. Purchase Order – The repair of the lights in the pedestrian tunnel and at Tanner Square unexpectedly exceeded $1000.00 and Lynette presented the Selectpeople with a PO for their approval. It was moved, seconded and voted unanimously to pay the invoice from the Municipal Properties Reserve Account.


Adjourned 7:00 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator
Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday May 16, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs and Jason Shaw



6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, David King, Selectboard chair, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the May 2, 2016 and May 13, 2016 meetings as written.

SELECTMEN’S COMMENTS: Jason announced that the Town was in possession of the “Speed Trailer” and it was currently set up on the Mountain Road. David suggested that it also be set up on the Walker Road near the sharp turn.
PUBLIC COMMENTS: Don Adams brought forward the complaint about rats at Marilyn Reno’s rental property on Meadow Road. Allison volunteered to ask Paul Dumdey, Health Officer, to address the problem.

ROAD COMMISSIONER’S REPORT: Jack Shaw announced the water main project downtown has been postponed until this fall. There was a water main break on Woodbridge. Labbe will be paving that section. David commented that some culvert work had been done. Dale asked when the culvert on Old Stage Road would be done and Jack replied it would probably be after school is out for the summer. Allison thanked Jack for his part in negotiations with D.O.T. regarding paving on Route 1. (This is a result of D.O.T.’s decision to keep breakdown lanes at current width.) Dale brought up the fact that the Fire Dept apparently did not know about the meeting, and would have been there to show support if so.

EMS CHIEF’S REPORT: Julia did not attend the meeting. David King read her report which was submitted for the record. Of note was a thank you to the family of Richard Carlton, who called for donations to be made to the EMS.

FIRE CHIEF’S REPORT: Mike reported that there had been seven calls since the last meeting. Two fires, assists in Phippsburg and Arrowsic, station coverage in Dresden with a tanker and assists at the water main break downtown, and later to pump out a basement as a result of that. Also mutual aid with Wiscasset at fatal car accident on Rt 1 near town line.
A training was conducted on Wednesday night with pumps and hoses.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce did not attend. David had spoken with him and reported about the septic system failure at Cumberland Farms.
Bruce went to Cumberland Farms that night, where they contacted the district manager and she authorized Blow Brothers to pump the tank, which was done that night. It was strongly suggested that the tank be pumped every week for the summer. Also, the Town has been reassured that the property on Old Stage Road that has the trash dumped will be cleaned up.
OLD BUSINESS:
a
.Lloyd commented on the large turn-out at Town Meeting this year (332) and it showed to him that the town meeting form of government in this town is alive & well. Things went fairly smoothly, and we learned more about what works and what doesn’t. The Board thanked Janice and Lynette and her “team” for things running smoothly. Jason noted that even with the record turnout, we began only 27 minutes late. Allison liked the use of the ballot boxes, and a Saturday meeting. The last Saturday in April for Town Meeting is a tentative date for next year, April 29.
b. David would like the orange trash bags to be put up for sale and be sold for .28 each regardless of size. Seconded and put forth for discussion. Also, he suggested that some of the bags be donated to the Special Events and Recreation committees as a fund raiser for them. It was decided to count a case of each, large and small, to get a more accurate count of how many bags there actually are. It was moved, seconded and voted unanimously to sell bags for .28 and to offer some bags to the Special Events Committee and Recreation Committee.

NEW BUSINESS:
a. Tax Collector position: This position has been advertised. Don Adams requested that a Woolwich resident have preference over other candidates if they apply and are qualified. David affirmed that this has always been their practice.
b. EcoMaine Contract- moved & seconded and voted unanimously to accept and sign the contract. There will be a meeting between the Board, EcoMaine and Riverside at 5 p.m. June 6th.
c. RSU budget warrant – moved & seconded and voted unanimously to accept and sign. Allison reminded everyone that the RSU budget meeting will be on May 31st and since the school budget is such a large part of the Town Budget, all are encouraged to attend. David commented that Towns had little say in the school budget decisions. Allison said that Woolwich’s RSU representative Jennifer Ritch-Smith was responsive to the Board on issues and pointed out that there are 3 at-large sears that Woolwich residents could run for. The increase in this year’s school budget alone will probably result in another .5 mil increase.
d.Ratio Declaration – moved and seconded to accept and sign.
e. Assessing Agent assistant – Juanita has someone who could come in 2-3 hours week at $22 per hour. Moved and seconded to create the temporary position. Motion passed. David will inform the Assessing Agent.
e.Internal Audit – Moved and seconded and voted unanimously to approve an internal audit on the Town books.

Adjourned 6:38 PM
Respectfully Submitted
Janice E Bradford
Town Clerk
Approved:_____________________
cc: Selectboard/Staff

amended minutes for 5/16/16 SB meeting


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Friday May 13, 2016
4:00 PM
At Town Office

Present: David King, Lloyd Coombs, Jason Shaw, Allison Hepler
Excused: Dale Chadbourne

I
b. Other: Advertise job opening on list serves, on MMA website Portland Press Herald, and in local papers.
a. Sign Separation Agreement: The word Treasurer was crossed off the agreement and initialed. It was moved, seconded and voted unanimously to sign the separation agreement.

Adjourned: 4:20 PM


Respectfully submitted,

Lynette R. Eastman
Town Administrator


Approved: _________________________
cc/Selectboard and Staff

SELECTBOARD MEETING MINUTES
Monday May 2, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs and Jason Shaw

4:00 PM
Meeting with MDOT
In Office

The Selectpeople met with six representatives of MDOT to discuss MDOT’s desire to reduce the width of the breakdown lanes on Route One. The Selectpeople, Road Commissioner and others commented about the current ten foot wide shoulders being safer than the eight foot shoulders that MDOT plans to install during the “Mill and Fill” project. MDOT engineers said that they would take the town’s comments back to the office and see what could be done about keeping what we currently have.

5:00 PM
Meeting with Pine Tree Engineering
At Waterfront Park

Jonathan DeWick from Pine Tree Engineering met with Doug Beck from State Parks and Recreation at 4:00. David and Dale left the MDOT meeting at about 4:15 PM to also meet with Mr. Beck. There may be some grant monies available to help with anything that may need to be done to make the swim park more ADA accessible. All but Doug Beck came back to the office to further discuss with the rest of the Selectpeople and two members of the Nequasset Park Committee what the plan might be for the park. There is an article on the Town Meeting warrant to appropriate monies to have Pine Tree Engineering do site work and engineering at Nequasset Park.


5:40 PM

With the previous meeting ended and having time before the regular Selectboard meeting started, the Selectpeople discussed Jason and Allison’s “Cheat Sheet” explaining what the various articles on the town meeting warrant mean to the tax payers.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the April 19, 2016 meeting as written.

SELECTMEN’S COMMENTS: Lloyd announced that four weeks from tonight, the Day’s Ferry Congregational Church would be hosting the annual Woolwich Memorial Day Service and would be recognizing local veterans. This happens at 7:00 PM on May 30th. Jason commented that the microphone situation for town meeting at the school has been taken care of. Allison said that Bill Potter, a representative of KELT and she had met down to the dam. A railing will be installed using KELT funds. Dale announced that Sagadahoc County Sheriff’s Department will have a deputy at the town meeting. David commented about some rumors that he had heard about himself and put those to rest.

PUBLIC COMMENTS: Roger Brawn spoke about not receiving a tax bill for a property he had purchased earlier in the year. He took umbrage with information that he received at the town office. His questions were really about assessing information and not tax collecting information. Debbie Locke announced that the alewives have arrived!

ROAD COMMISSIONER’S REPORT: Jack had no problems to report. David thanked Jack for taking the lead on the MDOT issue of narrowing the shoulders on Route One.

EMS CHIEF’S REPORT: Julia reported that there had been six calls since the last meeting. WEMS responded to five of the calls. One call involved two people. There was no transport for four of the calls and the other two were transported to Midcoast Hospital. She reported that the ambulance is out for repairs and will be out of service for about 36 hours. There will be training on May 9th that will be open of all area departments.

FIRE CHIEF’S REPORT: Mike reported that there had been seven calls since the last meeting. There will be Haz Mat training coming right up and everyone will get their certification. David asked Mike if a sign could be attached to the door when they are not issuing burning permits on the weekend. Regarding the false alarms that have been occurring, David thought maybe a motion sensor could be place in the entryway of the Fire Department instead of having the micro-switch on the door.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he has issued two permits for garages, one permit for a mobile home and the accompanying SSWW system permit. Mike Morse performed a site visit with regards to the issue on Nequasset Stream. The Town may do what it would like to do regarding the laying out of the road. Bruce also said that the Legislature has recommended changes to Shoreland Zoning Chapter 1000. Eventually, down the road, we will have to review those and adopt them. There is no urgency at this time. Jason asked about the notice of hearing. Bruce said that the letter will go out Tuesday to all known addresses.
The
OLD BUSINESS:
a. None

c
aa
NEW BUSINESS:
a. Other: Road Treatment insurance coverage – It was moved to accept, seconded and voted 0-4-1. The town will not be purchasing Road Treatment insurance coverage.


Adjourned 6:35 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator
Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday April 19, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Lloyd Coombs and Jason Shaw

4:00 PM
Executive Session

At 4:00 PM it was moved, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA 405(6)(A)to discuss a personnel matter. At 4:55 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session. It was then moved, seconded and voted unanimously to take action as recommended in executive session.

5:00 PM
Town Meeting Workshop

Town Clerk, Janice Bradford, Moderator, John Chapman and Ballot Clerks, Peggy Chapman, Lisa MacNeil and Mary King met with the Selectpeople to discuss the warrant for the upcoming town meeting. Janice will have four different colored ballots ready for possible paper ballot votes on some of the articles. When paper balloting is done, voters will be required to put their ballots in a ballot box. They then will be counted by the ballot clerks with a member of each side (yay & nay) overseeing the count. Jason will check into having extra microphones for the audience. All clerks will be there by 7:30 AM and the doors will open by 8:00 AM for attendees to start checking in.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted 3-0-2 to approve the minutes of the April 4, 2016 meeting as written.

SELECTMEN’S COMMENTS: Lloyd mentioned that in a previous meeting with the Tax Collector, she was requested to send out letters to the people whose taxes were in foreclosure. Was that ever done? Lynette responded that she did send out some letters but only received one response. Jason commented that the Selectpeople should write a letter to the Wiscasset Selectpeople and encourage them to seriously consider their options with regards to Route 1. Allison attended a composting workshop which was very informative. Also as Woolwich’s library representative she was charged with finding out what percentage of the bill is the cost of the library operations. The library operations cost is 1% of the entire budget (Town, School & County) and 4% of just the town budget. David reported that Allison and he had attended the open house for the Boat Building Program. It was great watching the kids work on building the boats. An eighth grad student did a great job giving a speech.

PUBLIC COMMENTS: Sue Whittaker made a personal comment to David King and David responded. Don Adams asked if the high school kids use the library and the Selectpeople are pretty sure that they do. Then Don wanted to know if RSU#1 pays the library for the student use. Although the Selectboard was not sure about that, it is believed that they do not pay anything to the library. It was recommended that Don speak with Woolwich’s Representative to the School Board, Jennifer Ritch-Smith. There were some other comments about town meeting and the vote on PAYT. Two of the folks were not going to be available to attend town meeting and asked if there was the possibility of voting absentee. There is no absentee voting available for town meeting. It is an open floor debate and you must be there to vote.

ROAD COMMISSIONER’S REPORT: Jack was away but submitted a written report which David read aloud. Jack reported that the road postings were removed on Monday April 11th. They have been working on spring maintenance items such as sweeping, pavement striping, grading gravel road, etc. Please let him know if there are any issues.

EMS CHIEF’S REPORT: Julia reported that there had been five calls since the last meeting. WEMS responded to all of them and transported one. North East responded to four and transported four. All were transported to Mid-Coast Hospital. North East Mobile Health Services (NEMHS) submitted their quarterly report. Everything is about the same as the last quarter. She thinks it may be the end of June before NEMHS moves into their new office. Julia has three employee applications pending for WEMS and she turned in the bills. NEMHS doesn’t currently have a training facility so they have been training with WEMS which helps both parties.

FIRE CHIEF’S REPORT: Deputy Chief Domenic Maccio gave the Chief’s report. There were six calls since the last meeting. There had been a couple of trees down across wires, vehicle with a fuel leak, woods fire involving a small structure and two illegal burns on a class four day. The Fire Department had four different training sessions. One was a work session cleaning out the North Station, SCBA drills, physical agility, hydrant pumping and engine operations. At the time of the last training they hosed down the parking lot. They also had driver training on some of the engines. David expressed his and the Selectboard’s appreciation for getting the North Station cleaned up. Dale said that it looks very nice. He wanted to know what they plan to do with the ceiling. They are thinking about having sprayed foam insulation and leaving it all open. David asked Mike Demers to get a qualified contractor to look at it and make recommendations. The attic may need to be vented. Allison asked if they might have a few people that could help with parking on the day of town meeting. Nobody has helped with parking in the past and there are a finite number of places, then they park where they can.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that he had issued one building permit for a deck. The good news is that the property on the Old Stage Road is being cleaned up. With regards to the property on the Old Arrowsic Road, the Selectpeople need to schedule a hearing with the property owner. A hearing will be scheduled for Monday July 18th at 5:00 PM. Jason asked about the property on the Hedge Bridge Road. Bruce said that he had looked at it just that day and that it had fallen down even more than before. There is also a complaint about a property on Chopps Cross Road. Jason asked Bruce if he would relay to the owner that there had been a complaint. Bruce also will touch base with the owner of the barn that is falling down on the East Hedge Road. Bruce inspected a SSWW system that still has issues.
The
OLD BUSINESS:
a.
Removal of one PAYT article: It was moved, seconded and voted unanimously to remove the petition article from the town meeting warrant and replace it with Selectboard’s article. They say pretty much the same thing except it is clearer where the bag revenue will be receipted.
c
aa
NEW BUSINESS:
a. Appoint Fire Chief: It was moved, seconded and voted unanimously to appoint Michael Demers as Fire Chief through July 5, 2016.
b. Appoint EMS Director: It was moved, seconded and voted unanimously to appoint Julia Gillespie as EMS Director through July 5, 2016.
c. Sign Mowing Contract: It was moved, seconded and voted unanimously to sign the mowing contract with Lawns and More.
d. Sign Town Meeting Warrant: It was moved, seconded and voted unanimously to sign the town meeting warrant.
e. Public Communications Committee Appointment: It was moved, seconded and voted unanimously to appoint James Barry Todd to the PCC.
f. Sign AVS Agreement/Training: It was moved, seconded and voted unanimously to sign the AVS agreement. Note that Janice will be receiving training on same on May 3, 2016.
g. Quarterly Expense Report: It was moved, seconded and voted unanimously to cover the Workers Comp over-expenditure with Selectboard Contingency in the amount of $955.90. Another account over-expended was the account for the security system. We have has some problems with the security equipment and also with false alarms on the Fire Department side. Northeast Security came and checked out the whole system on April 14th. He could find nothing wrong. He thought that maybe people were forgetting to hit the “enter” key after entering their pass code. Lynette was instructed to make a sign to remind them to hit the enter key.
h. Other: Lynette was informed that the light that lights the flag at the monument in Tanner Square is out. It will take somebody with a cherry picker truck. Jason said that they would have somebody look at it. There was also a complaint that all the lights are out in the pedestrian tunnel. Lynette will call an electrician to look at them.

Adjourned 7:00 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator
Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday April 4, 2016


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler
Excused: Lloyd Coombs and Jason Shaw

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the March 22 & 28, 2016 meetings as written.

SELECTMEN’S COMMENTS: Allison said that she had attended the Community health Forum. Woolwich’s Health Officer, Paul Dumdey, was there. The Public Communications Committee had looked over the franchise agreement presented to the Town. They had a lot of questions about the agreement and will report back at a later date. David reminded everyone of the open house for the Boat Building Program at the Maine Maritime Museum on Wednesday at 10:30 AM.

PUBLIC COMMENTS: Fred Kahrl noted that MDOT should be thanked for changing the blinking light at the intersection of Middle Road/Route 1. He also questioned if MDOT would be cutting brush, especially between the two former Gainsley properties on the Middle Road. Allen Brawn commented that there should be a “Proceed with caution” sign at the end of Rt 127 where it intersects with Route 1. Dale commented that there are several places where brush should be cut along the Middle Road. Bruce explained that it has to do with sight distance gauged by speed.

ROAD COMMISSIONER’S REPORT: Jack was unavailable but left a message with Lynette. He had taken care of some trees and limbs as a result of the storm and he wanted to thank the Fire Department for their participation.

EMS CHIEF’S REPORT: Julia reported that there had been 24 calls since her last report. WEMS had only two “no response” calls. WEMS made six transports and North East made eight transports. She reported that they have several new people on the roster. She attended a meeting last Friday of area emergency personnel. The meeting was in regards to dispatch procedures for certain emergency circumstances. We have no mutual aid with Bath but both Bath and Woolwich are happy with the “gentlemen’s agreement” that is currently in place. Julia turned in about $250.00 worth of bills. Dale asked about North East being able to respond to Woolwich while the via duct construction is going on and also what about when the mill and fill project is occurring on Route One.

FIRE CHIEF’S REPORT: Geoff reported that there had been eight calls since the last meeting. Three of the calls were “trees on lines”, three were motor vehicle accidents, one car fire and a mutual aid call to Bath. Geoff turned in his bills. All trucks will be serviced in the next week and a half. Work is still being done on the tanker. Mike is having a dumpster delivered to the north station where all moldy sheetrock and other items will be removed before the meeting with MMA Risk Management. A new lock will be installed on the back door. It will be just like the one on the front door. Geoff asked if the modem could be moved where it would be more accessible to the Fire Department. Lynette said that it is all interconnected with the fire wall at the hub in the inner office. They are still having a problem with false alarms in the Fire Department. Lynette will call Northeast Security and have them check out the alarm system. Geoff asked if we by law are supposed to have a non-skid surface on our handicap ramp. It’s very hazardous when there is snow and ice on it and hard to get up it to clean it off. Lynette agreed. Bruce said that we are not but David recommended special paint with grit being applied.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said that he didn’t have anything new to report other than the trade out of the telecommunications array at the Taste of Maine. The property owner at Hedge Bridge Road is cleaning up around the barn.
The
OLD BUSINESS:
a.
Follow up/Complaint at Pedestrian Tunnel Area: After having spoken with Bob Meade, Lynette explained that Bob has Quonset Hardscape take care of the monument side of the road only. Dale said that he checked out the area and didn’t see any dead trees as was in the complaint. The area will be checked out again to see what needs to be done to be in compliance with the town signed agreement with MDOT. Regarding the tunnel, David said that the last time it was painted we used special anti-graffiti paint. The graffiti should wash off with just a pressure washer.
b. PAYT Petition affidavits: All affidavits are signed and submitted with the petition. It was moved, seconded and voted unanimously to accept the petition.
c. Warrant Article for PAYT: It was moved, seconded and voted unanimously to use the third version of the article which reads as follows: To see if the town will vote to adopt a pay-per-bag plan for non-recyclable trash, charging $2.00 per 30 gallon bag and $1.00 per 15 gallon bag and to authorize the Selectpeople to enter into a contract with a responsible company to administer the program. All revenues from the sale of bags are to be receipted into the “Solid Waste” account to help defray the cost of the Municipal Solid Waste Program. Ben Tipton submitted a report on the Environmental Impact with PAYT. Both PAYT articles, the petition statement and the one above, will appear on the warrant. The first will be dismissed and the people will vote on the second one as worded above.
d. Other: Lynette followed up on some previous questions. Jack spoke with Mary at MDOT who said that the rumble strip on Rt 1 will be extended 7/10 of a mile after the mill and fill project is completed this year. This should bring it to the South end of George Wright Road. Lynette placed a call to the Wiscasset Airport (Stantec) regarding Allison’s request to have someone come speak to the Selectboard about the airport’s completed Master Plan, but hasn’t received a return call. Lynette also called Pine State Elevator to see if Brian King of Ben King and Son had called them as he said he would, regarding the emergency light on the elevator. Brian had not called so she gave Pine State Elevator Brian’s number and they will call him. The Selectpeople would like to have a workshop with John Chapman, the Town Clerk and election workers before the next Selectboard meeting. Lynette will set it up for 5:00 PM on the 19th. (Monday the 18th is Patriots Day holiday which pushes the Selectboard meeting to Tuesday the 19th.)
c aa
NEW BUSINESS:
a. Pay Periods in FY17: There will be an extra pay period in the next budget year, FY17, and Lynette brought it to the attention of the Selectpeople so they could decide how to prepare for it. We will need to budget for it on the town meeting warrant.
b. Warrant Article/Extra Pay Period: It was moved, seconded and voted unanimously to include the following article on the warrant.
To see if the town will vote to raise and appropriate the sum of $5,000.00 to cover wages, payroll taxes and retirement matching funds for the extra pay period in FY17.
An approximate breakout of the costs are as follows: $4,516.81 Wages
$ 286.87 SS
Note: Every 11 years the calendar has an extra $ 67.09 Med
Pay period for which we must budget.
$ 109.95 Ret
$4,980.72

c. Ambulance Contract: North East Mobile Health Services submitted a three year no cost contract to the Selectpeople. It was moved, seconded and voted unanimously to sign the contract.



Adjourned 7:45 PM


Respectfully Submitted
Lynette R. Eastman
Town Administrator




Approved:_____________________
cc: Selectboard/Staff


WOOLWICH
SELECTBOARD
SPECIAL MEETING

Town Office
Monday March 28, 2016
4:00 PM
At Town Office

Present: David King, Lloyd Coombs, Jason Shaw, Allison Hepler, Dale
Chadbourne

I
a. Meet With Danny Piper/Sundog Solar: While waiting for Danny Piper to show up David explained that the town is looking into possibly installing solar panels on the closed landfill site. Danny came in at 4:40 PM and said that unfortunately he didn’t have good news for the Selectpeople. The system would be too costly and the payback would take too long to make it a feasible project for the town to do it alone. He recommended contacting Revision Energy and other towns in the area to see if there is a possibility of collaboration on the project. Allison will call Revision Energy to see if there are other towns interested. David asked Danny to keep us in the loop if there is any new information.

b. Meet with Jeremy Cameron/Riverside Disposal: The town is able to contract for one year and extend for up to two more years with EcoMaine, who also had a representative at this meeting. It was moved, seconded and voted unanimously to enter into a one year contract with Riverside Disposal with a two year extension, any increases to year two and three to be based on CPI-U. The pick-up schedule will still be Tuesday’s and Wednesday’s for trash and every other Monday for recycling. After the May 7th town meeting the Selectpeople will set up a workshop with Riverside and work out the details. The EcoMaine representative discussed who EcoMaine is, what they do and programs that they offer. She invited the Selectboard members and the Solid Waste Committee to come take a tour of the facility.

c. Revisit Submission of Citizen Petition: At their last meeting, the Selectpeople voted to place the petitioned article on the Town Meeting Warrant contingent on a response from MMA Legal. Once a response was received from MMA Legal, it was decided to run it by the town’s lawyer, Kristin Collins. Both responses mentioned the lack of circulator’s affidavits being submitted with the petition. Both lawyers recommended refusing the petition based partially on that fact. There were other factors for refusing the petition such as the repetitiveness of the vote. David read a statement that he would like included in the minutes. David’s statement reads as follows:

Our town has been governed by a town meeting format for over 250 years. Last year when we were given almost the exact advice that we have tonight about a petition, the Board of Selectmen voted to allow a challenge to a town meeting vote. We were told then as we are told now that the petition process should not be used to ping pong a recent vote. The difference tonight with this petition, in my opinion, is it returns the decision where it belongs; on the floor of an open town meeting where it can be debated and decided by our legislative body. I would urge my fellow board members to remember the precedent that we set last year and vote to send this issue to the town meeting floor for final decision.

Lloyd and Allison both agreed with David’s opinion to take it to open town meeting. It was moved & seconded to rescind the vote of a week ago and give the petitioners until Monday April 4
th to sign affidavits. The motioned carried by a vote of 4-0-1.

d. Other: At 5:25 PM is was moved, seconded and voted unanimously to go into executive session pursuant to 1 MRSA 405 (6)(A) to discuss a personnel matter. At 6:25 PM it was moved, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session.
In other business, Lynette let the Selectpeople know that Woolwich has been selected to participate in MDOT’s Radar Speed Trailer loaner program. The town is due to receive the speed trailer May 15, 2016 and have it until May 28, 2016. Janice was provided with names of prospective ballot clerks from the Republican and Democratic parties. It was moved, seconded and voted unanimously to appoint the people whose names appeared on the respective lists.

Adjourned: 6:30 PM


Respectfully submitted,

Lynette R. Eastman
Town Administrator


Approved: _________________________
cc/Selectboard and Staff

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