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SELECTBOARD MEETING MINUTES
Monday November 2, 2015


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Chair, David King led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES
: Jason Shaw corrected the minutes to reflect the presence of Cathy Devore at that meeting. It was moved, seconded and voted unanimously to approve the minutes of the October 19, 2015 meeting as written with the correction.

SELECTMEN’S COMMENTS: Lloyd gave “kudos” to JJ Brooker for his assistance with the Haunted House for Halloween and also announced the Veteran’s Day service that will be held on November 11, 2015 at the Nequasset Meeting House at 11:00 A.M. Jason commented on the new hands on the town clock. Dale announced the Polls are set up for tomorrows voting at the school and hopes everyone will turn out to vote. David also made the same announcement.

PUBLIC COMMENTS: Cathy Devore was present again this week. She again voiced she wants a public apology from Bruce Engert, CEO, for what she considered rude and inappropriate behavior on the phone. When asked to respond to this comment Bruce said he didn’t feel he had been rude to her or any other member of the townspeople and did not owe her an apology.

ROAD COMMISSIONER’S REPORT: Jack reported that town roads made it through the heavy rain quit well. Lloyd said his neighbor is still waiting for the branches or tree is resting on the lines. Jack said he made the call to CMP and he will do a recall tomorrow to CMP. David said they won’t take the tree down if it’s resting on Fairpoint lines.

EMS CHIEF’S REPORT: Julia reported that there had been nine and a half calls since the last report. One of those calls was immediately cancelled. Of the other three, WEMS responded to six and Northeast answered nine.
All calls were transported by Northeast. Julia is working on getting the letters taken off the old Ambulance and lettering on the new Ambulance. David asked if the number of calls for EMS is increasing and if it is a trend. Julia said there are calls for transport as well as actual emergency calls.

FIRE CHIEF’S REPORT: Geoff McCarren was not available for the meeting however, he emailed his report. The haunted house went very well. The new cutter is covered by insurance and should be in soon.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing new to report and said that things are running smoothly. Dale asked if anyone had been in obtaining a permit for the Nequasset Road property. Bruce reported that he had issued a new septic permit.

OLD BUSINESS:

a. New Fee Schedule: Lloyd asked to have the second Notary fee to read “all other”. The new fees with the corrections was moved, seconded and unanimously passed.


NEW BUSINESS:
a. Brian King will be here on Wednesday, November 11, 2015 to take care of electrical repairs to the Generator. He will also go to the North Station to take care of that one as well. Allison and Lloyd will be across the street at the Meeting House for the Veterans Day service and they will let him in.

b. Concealed Weapons: David would like to see a sign at the Town Office that prohibits the carrying of guns into the building other than law enforcement persons. David suggested that we check with MMA to find out what can be done.

Adjourned 6:57 PM
Respectfully Submitted
Jean Mank for Lynette R Eastman, Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 19, 2015


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

5:00 PM

At 5:00 PM, a motion was made, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA § 405(6)(A) to discuss a personnel matter. At 5:15 PM, a motion was made, seconded and voted unanimously to come out of executive session. No business was conducted while in executive session.

5:30 PM

David King opened the public hearing for the PAYT referendum election at 5:30 PM. Attendees asked questions and made comments as did the Selectpeople and Joshua Kolling-Perin, a representative of Waste Zero Trash Metering Service. The hearing went well and was closed at 6:20 PM


6:25 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES
: It was moved, seconded and voted unanimously to approve the minutes of the October 5, 2015 meetings as written.

SELECTMEN’S COMMENTS: Lloyd commended the Woolwich Fire Department for a fine open house. There was something there for everyone. Jason echoed that sentiment, commended the Public Communications Committee for their most recent newsletter and commented that Sherry Chadbourne, Dale’s wife, is making a career change after driving school bus for many years. All wished her well with her new job. Allison is in receipt of a copy of a letter written by Mark Wheeler on behalf of several bicyclists in the area. The letter, addressed to Shawn Smith at MDOT, thanked Shawn for the thoughtful and successful repaving and restriping of downtown Woolwich. The letter also had a list of signatures of fellow cyclist attached. Dale commented that he would be checking the plow contractor’s snow plow as it is that time of year again. David expressed his opinion that the right lane in the traffic pattern downtown should be a turning lane only.

PUBLIC COMMENTS: Cathy Devore was present and commented that she felt Bruce Engert had been rude to her over the phone regarding her concerns about blasting to be done on Montsweag Road. She would like to have a public apology from Bruce.

Bill Potter gave the Selectpeople an update on the dam/fish ladder area. Bath Water District has some withheld contractor funds and with that there will be some new work as well as some reworked done on the channel, larger rocks installed at the pool and at the dam near the harvest area. There is also some grant monies and internal funds as well for this project. The temporary rails will be removed and the gates to the dam locked. Bill isn’t sure what this will do to the fish counters in the spring.
There are new personnel at the Department of Marine Resources that we will be in contact with about the next harvest.
Webmaster, J. Collins reported that the town’s website gets between 250 and 350 visits a day. Jean asked about getting the tax commitment up on the site. J. is experiencing problems with posting it to the website.

ROAD COMMISSIONER’S REPORT: Jack says that everything is good and that they are getting ready for winter. The mess in the turnaround by Water’s Lane has been taken care of.

EMS CHIEF’S REPORT: Julia reported that there were fifteen calls since the last meeting. WEMS responded to 9 of the calls, leaving six that WEMS didn’t respond to. Ten of the calls were transported by Northeast MHS, one by Life flight, one by Wiscasset and three had no transport. There were three members of WEMS who attended the Fire Department open house. Several other attendees are both EMS and Fire Department. She mentioned the upcoming Haunted House being sponsored by the Fire Department on October 24th. Julia turned in one bill for payment. She received three estimates for the lettering of the new ambulance the least of which was a quote by Minuteman in the amount of $1,176.00. The next higher quote was for $1,200.00 and the next was out of the park. David King asked if there was a requirement for towns to letter the emergency vehicles. Lynette will call MMA to find out. It was moved, seconded and voted unanimously to approve PO # 294754 for the lettering. The job will be accomplished in two to three weeks. David asked for Julia to let the Selectboard know as soon as the old ambulance is ready to be sold. There was some discussion about WEMS not responding to some of the calls, having per diem people on board and the perceived future of WEMS and Fire Department.

FIRE CHIEF’S REPORT: Geoff McCarren reported that there had been four calls since the last meeting. There were two motor vehicle accidents (one with extraction) and two smoke checks. The open house was a great success. Geoff thanked everyone for their support. Geoff explained that in these days volunteerism is down and as an incentive to get people to stay, he gives out t-shirts. It’s a way to thank his people and show appreciation. He thanked Jason for taking the time to welcome him back as interim Chief. David asked about the possible regionalization of the departments. During the accident requiring extrication the Fire Department’s cutting tool broke. The estimate to fix it is $3,100 where a new cutting tool would cost $6,045. The tool is listed on our insurance. Lynette will file a claim to see if the damage will be covered. Right now the department has a loaner cutting tool. It was moved seconded and voted unanimously to sign a purchase order in the amount of $6045.00 for a new Holmatro 4050NCT Core Cutter tool. Geoff also reminded everyone of the Halloween Haunted House Party on Saturday the 24th at the Fire Station.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce was unable to attend but called Lynette with four items he wanted to report to the Selectpeople. 1) The blasting for the driveway on Montsweag road went well. Bruce was there when they were putting off the small charges. 2) The deal with the Hatch tree pruning is progressing nicely. 3) Regarding Callahan septic issue; The State inspector was there and he was not impressed. He and Bruce spoke with the contractor who said he will make it right. 4) Bruce will be in Portland on Wednesday the 21st attending a class on rules and regulations pertaining to sub-surface waste water issues.

OLD BUSINESS:

a.
Fire Chief Search Committee Update: The three candidates are on hold right now. They would like to have a meeting of the committee, Fire Department officers and the Selectpeople. It was decided that they could talk at the end of the regular Selectboard meeting and have an executive session if necessary.
aa
NEW BUSINESS:
a. Sign Municipal Valuation Return: It was moved, seconded and voted unanimously to sign the Municipal Valuation Return as prepared by Assessing Agent Juanita Wilson Hennessey.
b.
Other: 1) Allison shared a citizen’s request, via email to Town Clerk, Janice Bradford, to have a table at the November 3rd election. It is the consensus of the board to not allow the citizen to have the table at the election. 2) Allison asked the board’s permission to have an informal poll at the election to see if people prefer to have a Saturday or weekday town meeting date. The request was approved. 3)It was decided that the Selectpeople will set up for the election at 5:00 Monday the 2nd before their regular Selectboard meeting.

Meeting with Selectboard, Fire Chief Search Committee and Fire Department Officers: Where this wasn’t a planned meeting and several of the people who should be involved in this discussion were not present, it was decided not to go into executive session. The interviews of the three candidates for Chief are finished up. It is felt that none of the candidates is a good fit for Woolwich. Fire Department representatives said that the job description for the chief is not adequate and salary is an issue. When asked if anyone from the department was willing to step up the answer was no. A workshop was set up for Monday the 16
th of November at 5:00 PM to discuss what needs to be done.



Adjourned 7:50 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator



Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday October 5, 2015


ATTENDANCE: David King, Dale Chadbourne, Allison Hepler, Jason Shaw & Lloyd Coombs

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES
: It was moved, seconded and voted unanimously to approve the minutes of the September 18 & 21, 2015 meetings as written.

SELECTMEN’S COMMENTS: Allison announced that the town had received the “numbers” from September for PAYT that was instituted on September 1, 2015. The trash tonnage went down by 46% and the recycling doubled from 17% in September of 2014 to 39% for September 2015. The town saved more than $3000.00 in tipping fees.
Jason commented on the repair of the town clock. He read an email sent by Gaius Hennin who is making new hands for the clock. Said letter and accompanying picture are attached hereto.

PUBLIC COMMENTS: Fred asked if we had received any report or revenue from Waste Zero yet. We have not. The new numbers from Waste Zero have Fred cautiously optimistic that the $36,000 removed from the waste budget line will be restored (by reduction in costs & revenues from bag sales). David suggested that if this trend continues, we might be able to go to just one trash pick-up day a week. That would save a considerable amount of money in trucking costs. Fred then asked about a response from the lawyer regarding if the vote on PAYT passes. Does it only repeal the contract or the whole PAYT program? The lawyer said that the Selectpeople wouldn’t have town (voter) permission to purchase trash bags. We would have to have a special town meeting to run an alternative program. Ben Tipton thanked the citizens of Woolwich for embracing this program (PAYT) overwhelmingly and lowering the amount of trash by almost 50%. He knows of no other program in town that has the potential to lower our taxes that much. He also asked if there are ways that the petitioners can rescind the petition and let it go to town meeting in order to have some long term data on the PAYT program. There is not. Ben said the best thing to do is encourage voters to vote no. Don Adams said that the board has to take into consideration the he and others in town are not going with Pine Tree Waste anymore. They have contracted community dumpsters. He feels that may be a concern down the road. If there are enough people doing it that way they may not want another trash contract with Pine Tree Waste. They will take care of their own trash. Dale asked if we could get a count of how many dumpsters there are in town. Pine Tree Waste isn’t the only provider of that service so research would have to be done on all trash contractors in order to ascertain that information.
J. Collins, town webmaster, reported that 2500 people a week are visiting the town’s website. J. would like a copy of the ballot wording to post on the website. Allison commented that the next newsletter will be out in mid-October and will be on the website. J. also commented that there is going to be a Rotary sponsored clean-up of electronic waste (computers, tv’s etc.) held at Morse High School on Saturday October 24
th from 8 AM to noon.

ROAD COMMISSIONER’S REPORT: Jack reported that town roads made it through the heavy rain quit well. There were a few places requiring repair but nothing devastating. Jack had George Wright road striped with yellow center lines as well as white side lines. He contacted Reed’s bus service and asked their opinion of striping Nequasset Road and they saw no real need to do that so Jack didn’t have that road striped. Jack mentioned again about the trash by Meadow Road/Water’s Lane turn around. It was moved, seconded and voted unanimously to have Jack take care of it and send a bill just for that trash. He is to look and see if there is anything that identifies whose trash it is. Jean said she will call the owner of the home to see if it is her trash.

EMS CHIEF’S REPORT: Julia reported that there had been four calls since the last report. One of those calls was immediately cancelled. Of the other three, WEMS responded to two which left one with no WEMS response. All calls were transported by Northeast. Julia is in receipt of a check from the Town of Brunswick as payment for coverage at the air show. Julia will soon need to sign the contract on the defibrillator which will in total be more than the $1000.00 dollars limit but billed in quarterly increments. She asked the board if she needed to fill out a purchase order. They told her that she did not. She also is getting quotes on the lettering of the new ambulance. Julia also submitted the EMS bills for payment.

FIRE CHIEF’S REPORT: Geoff McCarren spoke on behalf of the Fire Dept. Since the last meeting there were three calls. There were two trees on the wires and one motor vehicle accident. On Wednesday the 14th the Fire Department will be holding an open house from 5:30 PM to 8 PM. They also will be sponsoring a haunted house on the 24th of October from 5:00 to 8:30 PM. Geoff has applied for a grant for turnout gear, and will be applying for two other grants in November. One is a Maine Forest Service Grant for pagers and the other is an AFG grant for a fire truck. The town will have to put up a percentage of matching monies. Geoff mentioned, again, that there is some shingle damage on the roof that needs repairing.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing new to report and said that things are running smoothly. Dale asked if anyone had been in obtaining a permit for the Nequasset Road property. Bruce reported that he had issued a new septic permit.

OLD BUSINESS:

a.
Fire Chief Search Committee Update: Fred reported that there was no update at this time. He has spoken to the three candidates.
b.
Other: Allison received an okay for a bee garden at the former landfill. Beth Harrington will be looking for any grants to help out. David expressed the desire to have them place the garden in front of the capped landfill and stay away from the dome.
aa
NEW BUSINESS:
a. Sign Public Hearing Notice: It was moved, seconded and voted 4-1 to sign the notice. David King stated that having voted against putting the petition on the ballot he also voted against signing the public hearing notice.
b.
Sign Town Meeting Warrant: It was moved, seconded and voted unanimously to sign the town meeting warrant.
c.
Sign Warden Appointment: It was moved, seconded and voted unanimously to sign the Warden appointment.
d.
Discuss Social Media Policy: It was moved and seconded to accept the Communications and Social Media Policy. Later this month Lynette and Allison will be attending a Maine Municipal Association sponsored workshop regarding such policies. Suggestions of additions or deletions can be brought back and the policy can be amended as needed at the next meeting. Dale commented that the emails shared amongst the Selectpeople and the Administrator border on being a Selectboard meeting sometimes. He wanted to know why some of the questions couldn’t wait and be discussed at the Selectboard meetings. It was noted that the emails are subject to the Freedom of Information Act (FOIA) and would be subject to inspection anyway. In that same vein, J. Collins noted that he has a copy of the most recent retention schedule and has set up new folders in which the ladies can save their emails to prevent overloading the email accounts. David called for a vote on the motion which passed unanimously.
e.
Appointment to Cemetery Committee: It was moved, seconded and voted unanimously to appoint Peter A. North to the Cemetery Committee.
f.
Other: The administrator submitted a memo to the Selectpeople regarding the bill for the TRIO municipal software contract which was $977.04 more than budgeted. The group of Office Operations accounts, of which the software contract is one, lapsed a balance of $4,363.08 to surplus as of 6/30/15. It was decided to pay the bill out of its own budget line and hope for the best at year end. If there is no money to lapse then the Selectpeople will pay it out of their contingency. The Administrator also submitted a quarterly report of all the expense accounts. The only one that she is concerned about at this time is the advertising budget line which is nearly depleted.


Adjourned 6:57 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday September 8, 2015


ATTENDANCE: David King, Dale Chadbourne & Allison Hepler, Jason Shaw & Lloyd Coombs

4:00 PM Staff Meeting

At 4:10 PM David opened the staff meeting. Selectboard and Staff discussed various happenings with office personnel and ideas of how to handle future situations.

5:00 PM Workshop with Committees

Representatives of the Nequasset Church Committee, Recreation Committee, Nequasset Park Improvement Committee, Monument Committee and Road Commissioner, Jack Shaw all expressed their desire to have left over monies carried forward to this budget year. There was some discussion about handicapped accessible improvements that could be made at the swimming area. Bob Meade was asked about using some of the Monument Committee monies to help pay for trimming of bushes etc. in the area of the monument and pedestrian tunnel. The town received a quote of $480.00 to do the trimming. He would prefer not to use that money for the trimming because he only has $584.00 of his budget left and it costs a minimum of $300.00 to have a name engraved on the monument.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

OPENING OF PROPERTY SALE BIDS: Property bids for 172 Nequasset Road were opened and read aloud as follows:
1. Robert & Sandra Emerson $10,000.00
2. Chris Fox $ 9,666.00
3. Chet Clark $13,500.00
4. Roger Drinkwater, Jr. $22,000.00
New Business a. It was moved, seconded and voted unanimously to accept the highest bid.

SUBMISSION OF CITIZEN PETITION: David opened the discussion of the petition by giving the floor to town attorney Kristin Collins who gave her opinion of the legal deficiencies of the submitted petition. In her opinion it was one of the vaguest petitions that she had seen. A petition should be clear in what it’s asking for; it should be legal in what it’s asking to do. It can’t ask to do something that is illegal. You look to see if it is asking to undo something that recently has been voted on making it redundant to act on it again. You look at whether it is trying to undo a contract that you have already entered, such that it would cause you breach of contract and the possibility of being sued. This petition is deficient on a few of those levels. It lacks necessary content in that it doesn’t read as the question should appear on the ballot. It’s not up to the Selectpeople to have to rewrite the ballot language and if they tried and failed to word it the way the petitioners intended, they could be sued by the petitioners. The law puts the burden on the petitioners to figure out what that ballot question is to look like and to do that to the best of their ability.  The petition is not addressed to the Selectpeople which is the one thing that the statute requires. It seems minor but petitioners are supposed to follow statutory procedure.  It requests to undo something that has been voted on pretty recently by a goodly number of people (225) at the annual open town meeting. The Selectpeople agreed that that was a good turnout at town meeting. The meeting was properly announced by a posted warrant, with a pretty good turn out and pretty recent in time, a court is most likely going to say that you (the Selectpeople) are right in refusing this petition. The reason being is that you can’t have this uncertainty in government where something gets challenged again and again.  Also due to the vote at town meeting the Selectpeople have already entered into a contract with Waste Zero. She cited case law (Dunston vs York, 1991) where a school board had put forth a vote to build a new school.  Said vote passed and shortly thereafter somebody submitted a petition to try and undo it.  But the fact that it had already been voted on and that the school board had already taken action on the vote by purchasing property and signing contracts, the court said that it was perfectly within the Selectboard’s discretion to refuse the petition.  When Kristin usually sees a petition, it’s deficient on one item.  This particular petition is deficient on several and she cautioned the Selectpeople to not go ahead with putting this item on the ballot. David then opened the floor to Don Adams who had a chance to rebut what the lawyer had advised. There were several other members of the public who also made comment which at times became rude and contentious and had to be gaveled down.  The petitioners were told that there is still time to create another petition, collect signatures and submit it to the Selectpeople by September 18th. It was moved and seconded to accept the petition submitted.  The motion failed by a 1-4 vote of the Selectpeople.

APPROVAL OF MINUTES
: It was moved, seconded and voted unanimously to approve the minutes of the August 17, 2015 meeting.

SELECTMEN’S COMMENTS: Lloyd commented that he and David had attended a meeting about two weeks ago of the RSU#1 Board of Directors. The question was how much of the additional subsidy should be given back to Bath and Woolwich. Lloyd considered it a successful meeting and the Board of Directors should be commended for returning the full amount. David also commented that they gave back the full amount in the year in which it was received. We are very appreciative of that. Jason thanked Lloyd and David for attending that meeting as the rest of the Selectboard members had been unable to attend. Allison commented that she had attended the County Hazard Mitigation meeting. She learned a lot and it was very interesting. Beth Harrington forwarded a news article to Allison regarding the Town of Hampden being able to use their closed landfill as a bee garden. Allison is willing to call Pine Tree Engineering to see if something like that can be done with Woolwich’s closed landfill. David said that the dome of the landfill cannot be used/walked on but there is room between the dome and the road. David noted again that he and Lloyd attended the RSU#1 Directors’ meeting and it was successful. He also noted that 129 tax liens had been filed that day. That is 129 people who are having trouble paying their taxes and this is why we try so hard to control the mil rate.

PUBLIC COMMENTS: Todd McPhee addressed the new traffic pattern striping on RT 1 by Cumberland Farms. The turning lane only holds about four cars and people are jogging back and forth in the lanes. Todd commented that maybe remove the arrow indicating the merge or if the turning lane could be made larger. There is also an issue in the Taste of Maine area. David explained that the Selectpeople had made it clear to MDOT that they hadn’t wanted the reduction to one lane to occur at that intersection. This is not the final layer of hot top. Allison explained that the new traffic pattern was for a trial basis period. She recommended that we contact MDOT as they were supposed to monitor it over the summer. Jason said that Lynette should contact MDOT now that it is after Labor Day. David thinks that there should be another public hearing. Members of the public made brief comments, one in favor of the markings the way they are and the other was a suggestion of what might be changed. Another member of the audience commented about having lines painted on the George Wright Road and other town roads. Jack Shaw responded to that by saying that putting lines on the town roads is very expensive. A professional striping company would need to be hired in order to have the striping up to MDOT standards.
J. Collins, the town’s webmaster, reported that the traffic on the town’s website has dropped a little but people are using the website. The Selectpeople were asked if the new fish ladder worked out this year. It worked well this year even if not perfectly. There will be some changes made to the pool at the bottom. Allison said that the count was down this year.


ROAD COMMISSIONER’S REPORT: Jack reported that the paving has been finished up for this year. The roads receiving paving this year were Old Stage Road section 5, Chopps Cross Road, Gray Corner Road and the end of the Hedge Bridge Road. Jack had some of his crew go down under the wooden bridge over Nequasset Stream and chink rocks into the bridge. This should hold the bridge for a little longer. They have complied with what the State has asked us to do. David said that he has done some research on the George Wright Road bridge/culvert. It was DEP and not MDOT that gave BIW permission to remove the flapper gate. According to MDOT the bridge belonged to us at the time and we were never consulted. Jack said that he has contacted DEP, MDOT and even Bath Iron Works, who gained from the deal. Jack was told that there were no funds available to help with the needed repairs.

EMS CHIEF’S REPORT
: Interim EMS Director, Julia Gillespie reported that there were 13 calls since the last meeting. WEMS performed standby duties for two days at the air show in Brunswick. Northeast transported six calls, WEMS transported two, and there were two calls with no WEMS response and one transport by Wiscasset. There were also two patient refusals. The ambulance will be having its annual inspection to make sure everything is up to snuff. The quarterly report from Northeast MHS, to summarize it, says that they did the same thing this quarter that they did last quarter. Julia began to speak about purchasing a new ambulance to replace the one the town owns now but first, David wanted to comment on the Woolwich ambulance being fully staffed over the weekend at the Great American Airshow. During that time there were two calls in Woolwich to which the ambulance didn’t respond. He questioned what benefit the taxpayers of Woolwich derived from the ambulance being at the air show for two days. Julia stated that she had not been responsible for scheduling the ambulance to be there. She agreed that this would not have been a choice that she would have made, only having one ambulance. The arrangements for the ambulance to be at the airshow were made last spring and she brought a copy of Selectboard minutes from May where, then director, Bill Longley had informed the Selectpeople that Brunswick had requested Woolwich’s help at the airshow. Regarding the proposed purchase of an ambulance, Julia explained that it is a 2006 Ford E-350 Traumahawk that is being sold by Harpswell Neck. She would like to use $17,000 from the Emergency Services Replacement account and $10,000 from the EMS Billing Account for a total of $27,000 for an offer on the ambulance. She was asked if this is a replacement for our other ambulances. She said that it is a replacement as Rescue 2 doesn’t have a lot of life left to it. She also plans on getting rid of extra equipment as well. Lloyd commented that he supports the purchase of the ambulance but the $10,000 from the EMS billing fees cannot be used at this time because the Selectpeople don’t have town meeting approval to spend it. He recommended using funds from the Emergency Services Replacement account now and then return the $10,000 after town meeting approval next May. It was moved, seconded and voted 4-1 to approve spending up to $30,000 for the new ambulance. Julia submitted the bills from the last two weeks.

FIRE CHIEF’S REPORT: Acting Chief, Domenic Maccio turned in the Fire Department bills from the last two weeks. He reported that there were two calls since the last meeting. Both were motor vehicle accidents without extrication. They received a report of a vehicle fire but it was unfounded. That call was in Wiscasset. They have training Wednesday night, their repeaters should be installed on Thursday the 10th, Maine State Fire Fighters Convention this weekend, ladder and hose testing are coming right up. He let the Selectpeople know that there is an event coming up to honor Chief “Jimma” Totman of Phippsburg. That will be held on the 20th of September.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had to leave for the Planning Board meeting but left a message with Geoff McCarren that he had nothing to report.

OLD BUSINESS:

a.
Fire Chief Search Committee Update: Five applications were received but one was withdrawn. The first two interviews will occur this Thursday and the other two will be next Thursday.
aa
NEW BUSINESS:
a. Discuss Property bids: Please see discussion above.
b.
Veterans’ Exemptions Approval: It was moved, seconded and vote unanimously to approve the Veterans’ Exemptions as recommended by the Assessing Agent in her memo dated 8/25/2015.
c.
Corrective Abatement/Evan: It was moved, seconded and voted unanimously to grant the corrective abatement in the amount of $2116.40 as recommended in the Assessing Agent’s memo dated 8/25/2015.
d.
Current Use Applications: Allison noted that several of the properties listed on the Open Space Roster allow public access. David commented that we should publish the list every year. Allison said that she has a newsletter coming out next month. It was moved, seconded and voted unanimously to approve the current use applications as recommended in the Assessing Agent’s memos dated 8/26 & 27/2015.
e.
Brush Trimming- Tanner Sq/Ped Tunnel: As discussed earlier, the Selectpeople are in receipt of a quote of $480.00 to trim bushes at Tanner Square/Pedestrian Tunnel area. They feel that is too much for the job that needs to be done. Jack will take a look at it and see what he thinks is a reasonable price.
f.
Other: Lloyd presented Lynette with a certificate from the Maine Town, City and County Management Association in recognition of her ten years of faithful service in the State of Maine as a town administrator.



Adjourned 8:00 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday August 17, 2015


ATTENDANCE: David King, Dale Chadbourne & Allison Hepler, Jason Shaw & Lloyd Coombs


6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES
: It was moved, seconded and voted unanimously to approve the minutes of the August 3 & August 10, 2015 meetings with a minor correction to the August 3rd minutes. The word “site” needs to be corrected to “cite” under Selectboard comments.

SELECTMEN’S COMMENTS: Lloyd recommended that everyone here should read the article in the Wiscasset Newspaper, written by Phil Divece, on the history of the town clock. Phil then thanked Debbie Locke and Lynette Eastman for their assistance with providing information. Allison along with Dale attended the Fire Department’s demonstration of their new airbag system. It was pretty impressive. Jason wanted to reiterate what Lloyd said about Phil. He had several people call about the Wiscasset Newspaper and their coverage of Woolwich and specifically the article on the clock. One of those people was Sylvia Carlton. Jason commented to Phil that he does a fine job covering meetings and giving us a lot of great articles this summer. Jason then reported that the Fire Chief Selection Committee had met the previous Thursday evening for the first time. Fred Kahrl was elected Chairman, Bill Potter as Vice Chairman. They set some ground rules for the Committee and will be meeting every Thursday from now on. They started a half hour late due to an accident the kept Glen from attending until that time.

PUBLIC COMMENTS: Debbie Locke asked for a moment of silence for Herbie Wright, a third generation mail carrier in Woolwich, who recently passed away. Don Adams commented that he has a petition signed by just under 200 voters. The petition addresses the desire to have a referendum vote on November 3, 2015 regarding the Pay As You Throw system which is about to begin on September first. David told him to check with the Town Clerk to make sure how many signatures he needed. When he has enough signatures he will turn it in.

ROAD COMMISSIONER’S REPORT: Jack was not able to attend but submitted a written report which David read aloud.
Jack is returning from PA today, but doesn’t feel he will be back in time for this evening’s meeting. He’d like you to know we’ve done some minor ditching/clearing culverts recently at the corner of Old Arrowsic Road and Cedar Street in an attempt to improve the (frozen) drainage issue that occurs there every winter due to a resident’s sump pump. Also, roadside mowing has been ongoing and will continue over the next few weeks.
 Always feel free to let us know of any concern or issue, no matter how big or small!


EMS CHIEF’S REPORT
: Bill submitted EMS accounts payable. Bill reported that there had been eight calls since the last meeting. Five of those calls were transported by Northeast to Midcoast Hospital and one patient was transported by Rescue 2 to Midcoast Hospital. There was one call where no WEMS responded. Bill attended three of the eight calls. His average is dropping and will drop lower. He thanked the Selectboard for allowing him to serve as WEMS Director for the past 2+ years. As of September first when his resignation takes effect he will no longer be responding at the level he had been. He feels that this is a great loss to the town brought on by the implementation of a Purchasing Policy for the town department heads. There was discussion of the multiple car accident that occurred by the end of the Shaw Road. As a last order of business, Bill submitted an invoice that was due July first for the e-dispatch services. He asked permission to have Lynette pay it by credit card so that we don’t lose the service. Woolwich Fire, WEMS and West Bath each pay 1/3 of the bill. Bill will send an invoice to West Bath. The Selectboard approved paying the bill.

FIRE CHIEF’S REPORT: Acting Chief Domenic Maccio submitted the bills for the Fire Department. He reported that there had been five calls since the last meeting. The calls were one motor vehicle accident without extrication, mutual aid to Wiscasset for a brush fire but were cancelled enroute, multiple vehicle collision on Route One, mutual aid to Wiscasset for a structure fire but were cancelled enroute and a CO activation call.
They had airbag training as earlier discussed. They had pump testing with both trucks passing but with minor issues. Engine 3 needs an oil pressure gauge looked at and Engine 4 failed the backing test. Engine 4 will be out of service until Wednesday. Engine 3 has a slice in the right rear tire
They temporarily have a loaner. The tire will be evaluated to see if they can vulcanize the side of it or if it has to be replaced. Coming up will be hose, ladder and winch testing. Domenic said that he will be out of town for training on Friday, Saturday and Sunday. He will be available by cell phone or Bill Longley will be the point of contact if Domenic can’t be reached. Lloyd commented that he had asked Geoff a few months ago to hose down the front of the Municipal Building. As of yet it has not been done. Domenic said that he is having issues getting people who are able to handle that process. If they are able to do it in the next week or two he will let the Selectpeople know, if not they may want to hire a professional company come and pressure wash it.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce reported that it is business as usual. He has issued a couple of permits for additions and completed some routine inspections. Regarding the ongoing issue on the Dana Mill Road, David had received a call from the home owner. Bruce explained what has been taking place over the last couple of months. After completing an inspection he determined that there are several illegal plumbing fixtures and other violations. The State came down and inspected the situation at which time they found effluent leaching onto the lawn. They also inspected the plumbing issue in that basement. The tenants had moved out of the house and it was determined to be non-tenable until the repairs had been accomplished. Bruce called the owner and brought her up to date with what had happened so far. He then received an email from her to which he responded that instead of giving her a statutory 30-day notice forcing her to evict a new tenant who had just moved in, he would prefer to work with her as long as she was willing to correct the problems. She had contacted a plumber but it was going to be about a three week wait before anything could be done. Bruce let her know that that was not satisfactory and the repairs needed to be completed immediately. From that point he started receiving emails that were argumentative. He explained to her that he was trying to work with her personally but if she preferred he could send her the statutory notice of violation(s) and she could deal with it that way. Bruce hadn’t yet had a chance to check his email this week. He will be in the office on Tuesday and if her response isn’t the appropriate response, he will have no recourse than to send a 30-day notice of violation. David said that the bottom line was whether or not the owner had made any progress towards fixing the problems. Bruce was not aware of any progress at this time. David will call the homeowner back and will ask her that question. Bruce will print the emails and picture documentation and put it in David’s box tomorrow morning.


OLD BUSINESS:

a.
Fish Commission Update: Bill Potter reported on the water to the harvest area which has been a longstanding issue. Midcoast Mooring and Diving was hired to inspect the valve and thankfully it was found to be sound. All it needed was a device to stop the stem from rotating when the handle was turned. The diver cleaned out some wood and trash from the inlet and installed an anti-rotation device that was devised by David King. The valve driver was lubricated and tested and it worked well. The frame on the inlet screen to the valve was intact but the screen was wasted away. New expanded metal screening was installed. The costs incurred were for 9 hours of labor at $100.00 per hour ($900.00) and the materials came to $374.85 which was billed at cost. Where the total cost is over $1,000.00 Bill asked for the board’s endorsement of that amount to pay the bill. It will be paid from the fishhouse account. Considering the first quote for the repairs was for $2,650.00 this was a very good deal. It was moved seconded and voted 4-0-1 (David abstained) to approve of the expenditure. Nothing will be done at this time to the piping downstream. Bill said with all things considered he would ask that the $5,000 appropriated at the 2013 town meeting as a contingency for the repairs be released as not needed and lapsed to surplus. Bill recommends that the valve be inspected by a diver about every five years. David suggested that when BWD cofferdams the whole dam to inspect it that would be the time to replace the frame on the screen.
b.
Tax Foreclosed Properties: Tax Collector Jean Mank brought information to the Selectboard regarding properties in town that have gone to foreclosure due to non-payment of taxes. It was moved, seconded and voted unanimously to put accounts 127 and 128 out to bid and to advertise as soon as possible. The Selectpeople would like to have a meeting in executive session with the owners of another of the foreclosed accounts. Dale will try to contact them and Jean will send a letter. Lynette commented that there is one account that never seems to be brought up for discussion and she isn’t sure why considering that it is land only.
c.
Other: It was moved, seconded and voted unanimously to sign a letter written to RSU#1 asking that they fold the extra subsidy received into the budget that was approved by the voters and use it to reduce each town’s share of the bill.
aa
NEW BUSINESS:
a. Set Date for Tax Commitment: Lynette said that the auditors have us penciled in on the 21st of September at 4:00 PM to examine Schedule A-4 and to set the mil rate for the next tax bill. Allison asked if it could possibly be scheduled for 4:30PM. The Selectpeople and Administrator will meet with the auditors at 4:30 PM on Monday September 21, 2015.
b.
Schedule Date for Next Selectboard Meeting: The first Monday in September is Labor Day so the next Selectboard meeting will be held on Tuesday September 8th at 6:00 PM. The Selectpeople would also like to set up a workshop at 5:00 PM for the purpose of speaking with the various committees regarding the carrying or lapsing of their budgets.
c.
Other: Lynette reported that the Town had received a dividend check from Maine Municipal Association in the amount of $1,188.00. This is a result of having a good loss record and loss prevention programs. In other business it was noted that the new trash bags are in the town office as well as area stores. David commented that if Mr. Adams is successful in his bid to vote out PAYT the town will be out a lot of money for the bags it has already purchased. Allison commented that we would have to have a special town meeting to put back the money taken out of the budget at the May town meeting. Jason commented that there would have to also be an article to appropriate the monies owed to Waste Zero. David noted that the funds would have to be appropriated out of the town’s surplus that is used to reduce the tax commitment. It’s going to cost the taxpayers money that is going to be a shame to spend. David would like to see us have a full year of PAYT just to see if it works. If it works as well as other officials from participating towns say it works, he doesn’t think the people will want to go back. A notice will be going out very soon to all households informing residents that the new trash bags are available at the Town office as well as in area stores and that PAYT begins September 1, 2015. It was moved, seconded and voted 4-0-1 (Dale abstained) to direct Lynette to give Waste Zero the go ahead on the printing of the notices in the amount of $444.30.



Adjourned 7:02 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday August 10, 2015

5:00 PM

ATTENDANCE: David King, Dale Chadbourne, Allison Hepler & Jason Shaw
Others present: Glen Kirkpatrick, Steve Lilly, Fred Kahrl

I a. Fire Chief Selection Committee Workshop & Meeting: The Selectboard discussed the selection of the Fire Chief Search Committee. It was moved, seconded and voted 3-0-1 (Jason Shaw abstained)to appoint Fred Kahrl, Bill Potter, Glen Kirkpatrick, Jason Shaw and Steve Lilly (Fire Chief from Dresden) to the Fire Chief Search Committee. The Selectboard appointed Jason Shaw Chair “Pro Tem” so that he could convene the first meeting. The Committee will choose its own chair and vice-chair. The committee and the Selectboard were given guidelines from the Maine Municipal Association regarding “The Hiring Process.” David impressed upon the committee the importance of confidentiality. They then went over some of the process outlined in the guidelines. There was some discussion regarding a requirement for the chief to live within a certain distance of the Fire Station, and the need for a check of his or her driving record, a physical and a background check. The Search Committee will develop guidelines and its schedule when they meet this Thursday, August 13 at 5:30 PM.
b. Executive Session: An executive session was not needed.


Adjournment 5:47 PM


Respectfully submitted,
Allison Hepler
Selectboard member



Approved:____________________

SELECTBOARD MEETING MINUTES
Monday August 3, 2015


ATTENDANCE: David King, Dale Chadbourne & Allison Hepler, Jason Shaw & Lloyd Coombs


4:00 PM

At 4:10 PM it was moved, seconded and voted unanimously to enter into executive session pursuant to 1MRSA §405(6)(A)to discuss a personnel matter. At 4:36 PM it was moved, seconded and vote unanimously to come out of executive session. No business was conducted while in executive session.

4:30 PM

The Selectpeople read over the draft purchasing policy and made needed edits. Lynette retyped the policy, inserting the corrections/changes and brought it back to the Selectpeople. There was discussion amongst department heads and the Selectpeople. Bill reminded the Selectpeople of the letter he had given them two weeks previously regarding his feelings about the new policy.

5:30 PM

Discussion was had regarding the formation of a Fire Chief Selection Committee as Geoffrey McCarren had tendered his letter of resignation to the Selectboard two weeks previous. It was agreed that the committee would consist of two citizens at large, one Selectman, one Fire Department member and one fire official from another town. Another meeting will be scheduled for the purpose of hammering out exactly what is expected from this committee.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES
: It was moved, seconded and voted unanimously to approve the minutes of the July 6 & 20, 2015 meetings as written.

SELECTMEN’S COMMENTS: Lloyd commented that he is often asked what his duties are as Selectman and he can usually cite chapter and verse of what they are. However, this last weekend he had the unique experience of taking part in the Blessing of the Animals at Woolwich Day. Jason said that he too was at Woolwich Day. It was wonderful and we need to recognize the Historical Society, the Recreation Committee, George and Lynette and many others. There is a whole lot of work that goes into it and it was very nice. He also took the opportunity to announce that on July 25th, his fellow Selectperson Allison Hepler married her longtime partner Rob Stevens and he just wanted to congratulate her. The audience gave her a round of applause. Allison said that on behalf of Hans van Willigen who was unable to attend the meeting, thank you to Woolwich EMS and Fire Department for their help with the road race. David commented that while Lloyd was blessing the animals he was killing the bees. There was a wasp nest on the privy at the waterfront and he dispatched them without event.

PUBLIC COMMENTS: Collette Coombs commented that she thought Woolwich Day was successful. She thanked the Fire Dept. Auxiliary, Hans van Willigen, Allison, Debbie, Woolwich EMS, Jason, George and Lynette, David and Lloyd. She also thanked everyone who came and had a good time. David in turn thanked the Recreation Committee for all the time they put into Woolwich Day.

ROAD COMMISSIONER’S REPORT: Jack said that they were able to “harness” Crooker for a couple of days and got some paving done on two of the three roads that they are going to pave this year. Gray Corner Road and Old Stage Road section 5 are done and there is still one mile of paving to be accomplished on the Chopps Cross Road. On his way to the meeting he drove into the old Mank place off the Shaw Road. Someone has dropped off 25 tires and a bunch of junk in the turn around. Fred Kahrl will check it out and contact the owner(s).

EMS CHIEF’S REPORT
: Bill had a few small bills to turn in. He reported that there were ten calls since the last meeting. Northeast transported three of the calls as follows; one to Midcoast Hospital, one to Maine Medical Center and one to Central Maine Medical Center. One call was transported by Life flight and two were transported by WEMS to Midcoast Hospital. Three of the calls had no response by WEMS. Bill attended seven of the ten calls. Bill then stated “It is with deep regret that I resign from Woolwich EMS effective 8/31/15, assuming that you institute your policy as discussed at your workshop at 4:30.” He had stated clearly in his letter that he would not continue if the policy was implemented as discussed. He thinks it is a wonderful thing to have a policy. He’s not against a policy. What he is against is the limit at which it starts. Jason asked Bill if he would like to enter his letter into the record and Bill responded affirmatively. Allison told Bill that she wished he would reconsider and Bill said that wouldn’t happen.

FIRE CHIEF’S REPORT: Acting Chief, Domenic Maccio reported that there had been five calls since the last meeting. The calls were as follows; wires down, two motor vehicle accidents, mutual aid to Phippsburg for a structure fire and a fire alarm activation. Geoff turned in the last of his bills.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce had nothing new to report since the last meeting. He apologized for not attending the last meeting and not submitting a report. He has performed some routine inspections primarily in the plumbing area. No new buildings, additions, etc. David asked Bruce if there was any movement on the house discussed previously. Bruce has not received a response to the most recent letter he sent to the owner. He will take a look at it when he is in tomorrow.




OLD BUSINESS:

a.
Purchasing Policy: David remarked that the Selectboard held a workshop earlier and made changes to the original draft. He then asked for a motion to accept the purchasing policy as changed. A motion was so made and seconded. David then read the preamble to the policy. He further explained that it what it does is allows department heads the latitude to make purchases up to $1000.00 without a purchase order. Purchases from $1000 to $5000 they have to solicit costs from at least two vendors, if available unless the item is a sole source item. It also requires a purchase order and the approval of a majority of the Selectboard. The Selectboard will make a decision within 24 hours. All purchases over $5000 will go out to bid. The Selectboard voted unanimously to accept the policy. Allison commented that the board hopes the policy works and that they want to hear from any department heads if there is a problem. David explained that this puts the Selectboard in the loop on monies being spent. Allison said that it all in the interest of transparency to the tax payers.

aa
NEW BUSINESS:
a. Fire Chief Selection Committee Formation: In the previously held workshop, the Selectpeople recommended that there should be two citizens at large, one selectman, one fire fighter and an out of town fire official. It was agreed that that is still the plan. It was moved, seconded and voted unanimously to for the committee with those people. An ad will go into the newspaper as soon as possible for a new Fire Chief. Once the Selectpeople appoint the committee members then they can take over with the research.
b.
Other: Vivien Peavey, Girl Scout extraordinaire, spoke to the Selectpeople about a project that her troop would like to accomplish. The Troop 178 would like to build a little library kiosk in town as a service project. It would have a variety of books for all ages and the girls will maintain it. The question is where to put it. The girls will be building the kiosk and it must be completed before September 30th in order to receive their bronze award. Placement will be decided at a later date.
- In light of Bill Longley’s resignation the board made a motion to appoint Julia Gillespie as interim EMS Director to start September 1, 2015. The motion was seconded and passed unanimously.
- Lynette asked Jack to see if he had received the Local Road Assistance Program report. He has and will be completing it very soon.
- Allison commented that the RSU had received an extra $300,000 with the passage of the new State budget. They may use the money as they want. She recommended that the board should write a letter to the Superintendent asking that they use the money to offset the tax commitment. It was moved, seconded and voted unanimously to have Allison write a letter to the Superintendent making that request.
- Gloria Brawn was at Woolwich Day for three hours and collected $9.00 in donations for the Flag Project. She turned the money in to the treasurer.




Adjourned 7:51 PM
Respectfully Submitted
Lynette R. Eastman
Town Administrator

Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday April 6, 2015


ATTENDANCE: David King, Dale Chadbourne & Allison Hepler
Excused: Lloyd Coombs & Jason Shaw

5:00 PM
Selectboard Workshop

The Selectpeople and the Administrator looked over the warrant for the town meeting to make sure information was correct. All looks fine.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the March 16 & 23, 2015 meetings as written.

SELECTMEN’S COMMENTS: Allison commented that Bill Potter and Family were at the State House recently where Bill received a legislative sentiment for all his volunteer effort involving the Fishway and the new ladder. On the same day there were students from Morse High school who were recognized for their perfect scores.

PUBLIC COMMENTS: On behalf of her mother, Ellen Hagerthy, Sue Whittaker filed a verbal complaint with the Selectpeople and the Road Commissioner regarding the damage done to some lilac bushes during the course of the winter plowing season. Ellen would like to have the town do something about them. Jack commented that it had been an extraordinary winter and that with all the drifting in the area it took extraordinary means to maintain road safety. David commented that it needs to be determined if the lilacs are on private property or within the road’s right of way. She also asked about a sink hole down by Baker’s Auto. Fred Kahrl confirmed the end date of the current waste contract as being 6/30/16. He said that there are other contractors interested in bidding on the contract. David explained the warrant article regarding the waste contract appropriation.

ROAD COMMISSIONER’S REPORT: Jack said that they had been watching, checking and patching roads as needed. Jack apologized for any harm that may have been done to the lilacs. It was a very hard winter with a lot of snow. Allison commented and all agreed that all the contractors did a fine job this winter.

EMS CHIEF’S REPORT
: Bill submitted the EMS bills for Selectboard signature. He let the Selectpeople know that WEMS was reimbursed for the trip down to Maine Med. Since the last meeting there were eleven calls. One was transported by WEMS, 6 by Northeast to Midcoast, 1 by Northeast to Parkview, 1 by Northeast to MMC and 1 to Miles Memorial. Bill attended 7 of the 11 calls and there were 2 calls with no WEMS response. Northeast submitted their quarterly report and David asked Bill if he was happy with the report. Bill said that he is satisfied and that they are taking care of the needs of Woolwich.

FIRE CHIEF’S REPORT: Geoff reported that there had been 8 calls since the last meeting. There were trees on wires, carbon monoxide detector, mutual aids, electrical fire and a fire alarm. Geoff also submitted his bills. He was in receipt of a quote from PDQ Doors for replacing the three switches on the bay doors. It was moved, seconded and voted unanimously to spend up to $289.00 for the replacement of the 3 switches.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce had “nothing of significance” to report. He reminded the Selectpeople that his term of office expired on March 31st and that he needed to be reappointed. It was moved, seconded and voted unanimously to reappoint Bruce to a one year term. There have been no new permits issued.

OLD BUSINESS:

a.
Sign Mowing Contract: It was moved, seconded and voted unanimously to sign the new mowing contract.
b.
Other: Allison gave a quick update on the RSU#1 Reapportionment meeting. The committee is discussing how many representatives there should be from each town and possible at large representatives.
aa
NEW BUSINESS:

a. Committee Appointment: It was moved, seconded and voted unanimously to appoint Paul Goscinski to the Agriculture/Forestry Committee. Seeing no other business it was moved, seconded and voted to adjourn.



Adjourned 6:35 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Monday March 23, 2015

5:00 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

PLEDGE OF ALLEGIANCE: Prior to the beginning of the Special Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

Ib.
Other: While giving the Committee time to arrive, the Selectpeople discussed changing the date of the Town Meeting. It was moved, seconded and voted to move the Town Meeting to May 20th providing that John Chapman is available to moderate.

Ia.
Meeting with Solid Waste Committee: The Selectpeople and the Committee discussed information shared at a public hearing held earlier in the month. After that public meeting, various Selectpeople and the Administrator received calls from residents saying that the hearing hadn’t met with their expectations of finding out about a Pay As You Throw Program. David said that what the committee was tasked with a year ago was to research a Pay As You Throw (PAYT) program that was to be brought before the voters at the May 2015 Town Meeting. The Committee felt that the article on last year’s warrant was vague. The Selectpeople respectfully disagreed. The Committee asked if the Selectpeople were interested in a PAYT program or a Pay-Per-Bag program. From the Selectboard’s point of view, they consider the pay-per-bag a PAYT program and feel that most Woolwich residents see it the same way. A ten year contract with Pine Tree Waste was discussed at the public hearing but the Selectpeople are not interested in signing such a contract. Contact was made with a business called Waste Zero who will contract with the town to provide the bags and administer a pay-per-bag program. The town’s second largest expense, second only to the Roads budget and excluding School and County budgets, is the solid waste budget. After this year (2015/16), the last of a three year contract with Pine Tree Waste, the board is interested in hearing about whatever is out there to reduce our trash stream and reduce our costs. An article for this year’s town warrant regarding pay-per-bag was discussed. It will read something like this: To see if the town will adopt a pay-per-bag plan for non-recyclable trash for one year and charge $2.00/30 gallon bag and $1.00/15 gallon bag and to authorize the Selectboard to enter into a contract with Waste Zero to administer the program. A note will be added stating that all revenues from the sale of bags will be used to reduce the waste budget. In the interest of providing the public with more accurate information, strictly about a pay-per-bag (PAYT) program, the Selectpeople would like to have another public hearing. A representative of Waste Zero will be invited to speak about their aspect of the program. The hearing is tentatively scheduled for Wednesday April 15th at 6:00 PM, depending on the person from Waste Zero being available. More information will follow as we know. The Selectpeople would like to have the Committee have all the numbers vetted by that time so as to give the people details on the costs and savings to the town and the residents.


Adjournment 6:35 PM


Respectfully submitted,
Lynette R. Eastman, Administrator
Approved:____________________

SELECTBOARD MEETING MINUTES
Monday March 16, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw & Lloyd Coombs
Excused: Allison Hepler

5:00 PM
Selectboard Workshop

The Administrator brought to the attention of the Selectpeople that the copier account had been overspent for the last several years and recommended increasing the dollar amount to $3,600.00. The Selectpeople agreed. The Nequasset Park Improvement Committee members came before the Selectboard requesting funds to match any grants that may be received by the town for the improvement of the swimming area. The Selectpeople agreed to increase Article 6 to read “to appropriate up to $20,000” instead of $10,000 from Undesignated Fund Balance as the town’s share of any approved grants. Committee members also asked about cutting some of the trees in the swimming area. David said that they could cut anything that they could legally cut. The Selectpeople asked them to contact DEP and have them tell us which trees can be cut.
The Administrator and Selectpeople proofread the town meeting warrant. Necessary changes were made. The Selectpeople decided who they would dedicate the town report to this year and who would be the Spirit of America honoree.


6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

Opening of Mowing Bids: Mowing bids were opened and they are as follows:
1)Chopps Cross Lawn & Landscape $2,760.00
2)Achorn & Sons Property Maintenance $6,400.00
3)Corey Wallace $2,400.00
It was moved, seconded and voted unanimously to accept Corey Wallace’s bid in the amount of $2,400.00.

Opening of Cleaning Bids: Cleaning bids were opened and they are as follows:
1)L J Cleaning/Laura Creamer $100.00 a week, $.30sq ft for shampooing carpets & $.60sq ft for stripping and waxing
2)Central Maine Cleaning, Inc. $70.00 a week billed monthly at $300.00/month, Strip and wax $500.00, carpets (truck mount extraction)$995.00, window cleaning $125.00.
It was moved, seconded and voted unanimously to accept Central Maine Cleaning’s bid in the amount of $300.00 a month, etc.

Public Hearing – Liquor License – Montsweag Roadhouse: David opened the public hearing at 6:10 PM to receive comment about the renewal of the liquor license for Montsweag Roadhouse. The only questioned asked was if the septic system was working. CEO, Bruce Engert said that it is working.
Receiving no other comments, David closed the public hearing and moved directly to a vote of the board. David spoke with the proprietor to confirm that no dancing or entertainment was taking place as was noted on the application. It was moved, seconded and voted unanimously to grant the liquor license as per the application.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the March 2 & 10, 2015 meetings as written.

SELECTMEN’S COMMENTS: Jason reported that he and David had attended the MDOT meeting in Wiscasset. He expressed to them the importance of Revenue Sharing and Local Road Assistance funds for the town. The latest edition of Woolwich’s newsletter is out and Jason gave it high praise. It is will written. In another matter, he encouraged everyone at the meeting to attend a public meeting on Wednesday night, hosted by the Woolwich Solid Waste and Recycling Committee regarding municipal solid waste disposal options.

PUBLIC COMMENTS: Geoff commented that the family of the town report dedicatee would like to read the dedication before it is printed in the book. He was told that the family usually provides what is written. Geoff will speak to the family about getting it to Lynette as soon as possible.

ROAD COMMISSIONER’S REPORT: Jack didn’t have much to report as everything is okay. He has posted the roads. Geoff reported that a lady on Cedar Street lodged a complaint about a neighbor pushing snow out into Route One. She told Geoff about it because he is the contractor who plows her street.

EMS CHIEF’S REPORT
: Bill reported that since the last meeting there were 13 calls. Ten were transported by Northeast to Midcoast; one was transported by Northeast to Augusta, one transported to MMC by Northeast. WEMS was unable to respond to three calls. Bill attended 9 of the 13 calls. Bill presented the Selectpeople with a draft offer for ambulance service.

FIRE CHIEF’S REPORT: Geoff turned in his bills to the Selectpeople. He attended 100% of his calls as there had only been one call. That call was an automobile accident which happened just that day.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce reported issuing a permit for one post and beam building. Bruce reminded the board of their invitation to a meeting with Sue Baker at 5:00 PM on Wednesday March 25th to discuss the changes in the FEMA flood maps. There are now 20 maps that replace the original three. Even though this will be a public meeting, it is primarily set up for the Planning board & town officials. There will be two public hearings before the maps take effect on July 16, 2015. Jason asked Bruce, as the enforcer of the E911 ordinance, if during a quiet time, while he was out and about and noticed the homes that don’t have numbers on them, if he would speak to them or leave them a note. Bruce will do that.


OLD BUSINESS:
a.
State Electrical Inspector Info: Lynette had emailed Ray Stanford about checking out some electrical issues in the municipal building. Mr. Stanford responded that he would come down and also do the inspection on the generator at the same time. He will contact Lynette before he comes down.
b.
Close Out Bill on Old Copier: The town recently leased a new copier and needed to finalize payment and return of the old copier. The closeout invoice from Symquest is in the amount of $6,483.54 which is more than the remaining lease payments. The new leasing company has bought out the old lease and sent the town a check for $4,836.00 which is the amount of the remaining 18 lease payments. Comment was made that it would be cheaper for us to hang onto the old copier and just keep making the payments. Geoff asked if the Fire/EMS Dept. could have the copier. Lynette will talk to Symquest and let them know that that is what we would like to do.

aa
NEW BUSINESS:
a., b. & c.: Please see action taken above.
d.
2015 Ratio Declaration: It was moved to use 100% certified ratio as according to the recommendation of the Assessing Agent. The motion was seconded and passed unanimously.
c.
Other: Lynette is in receipt of the new Coastal Humane Society contract that takes effect July 1, 2015. Her name is on there as the signatory. Permission was granted by the Selectboard to have her sign the contract. Lynette reminded the Selectpeople of the special Legislative sentiment ceremony for Bill Potter happening on Thursday the 19th of March in Augusta. Lynette received a letter from the Sagadahoc County Commissioners regarding a meeting at the Red Cross building in Topsham on May 16, 2015 for “local elected and appointed senior officials” regarding emergency preparedness and response. Copies were given to each Selectperson, EMA Director, Fire Chief and EMS Chief.



Adjourned 7:00 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SPECIAL SELECTBOARD’S MEETING MINUTES
Town Office
Tuesday March 10, 2015

5:30 PM

ATTENDANCE: David King, Dale Chadbourne, Lloyd Coombs, Allison Hepler & Jason Shaw

PLEDGE OF ALLEGIANCE: Prior to the beginning of the Special Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

Ia.
Discuss Town Meeting Articles: David opened the meeting at 5:30 PM and explained briefly that the purpose of the meeting was not to discuss the merits of funding/not funding the library. They were meeting solely to discuss the articles to be placed on the town meeting warrant regarding the library. The petition presented to the Selectpeople was poorly written but is void because it asks to move the library funding vote to the November election every year to be voted on by secret ballot. The town of Woolwich doesn’t have a charter and is unable to make such changes. However, over 180 registered Woolwich voters signed the petition, so in the spirit of what they would like to do, the Selectpeople have opted to include an article on the May town meeting warrant to move the 2015/16 Library funding vote to the June election. The residents vote every June to validate the School budget. Explanation was made regarding the difference between voting by “written” ballot at town meeting and by “secret” ballot or Australian ballot in either June or November. Written Ballots are just that. You get a piece of paper with a yes/no option on it and you mark whichever you wish. Secret ballot is a full blown election with absentee ballots, voting booths, etc. After more discussion by the Selectboard and comments made by the public, it was moved, seconded and voted unanimously to include the article that moves the vote to June. The article appearing on the warrant will be as follows:

Article 18a To see if the town will vote to move the 2015/16 Patten Free Library operations funding question to the June election to be voted on by secret ballot.**

**Note: Selectboard received a petition in February 2015, signed by 181 registered Woolwich voters, asking “to make this as an article to the town warrant in May 2015, moving this donation to the local ballot in November each year.” The town cannot legally vote to do this in perpetuity because the town doesn’t have a charter. However, it may be moved to June or November one year at a time if so voted at Town Meeting or by Selectboard authority with proper notification and public hearing. If 18a passes then 18b will be dismissed and the vote moves to the June Election.

Ib.
Other: Town Clerk, Janice Bradford has found out that John Chapman is not available on the 6th of May to moderate the town meeting as originally scheduled. David would like to move the town meeting to May 13, 2015 when Mr. Chapman will be available. It was so moved, seconded and voted unanimously to change the date of town meeting to May 13, 2015. Administrator, Lynette Eastman asked the Selectpeople to think about to whom they would like to dedicate this year’s town report and also to come up with the name of the 2015 Spirit of America awardee. Said award will be presented at the May town meeting.


Adjournment 5:55 PM


Respectfully submitted,
Lynette R. Eastman, Administrator
Approved:____________________

SELECTBOARD MEETING MINUTES
Monday March 2, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw, Allison Hepler & Lloyd Coombs

5:00 PM
Selectboard Workshop

The Selectpeople examined the few remaining items on the budget. The mowing contract will go out to bid as will the cleaning contract. David recommended that the Selectpeople come up with some sort of survey to poll the people completing transactions as to how they feel they were served. Allison agreed to develop a draft.

5:30 PM
Budget Workshop

The Selectpeople revisited the EMS budget with Bill Longley. The Selectpeople discussed flat funding that budget for this year. Other budgets were flat funded or cut and they don’t see the need to increase the EMS budget by $5,000.00. Fire Chief Geoff McCarren, who oversees both the Fire Dept. and EMS was in attendance and saw no reason to increase the EMS budget. It was agreed that the budget would be flat funded at the amount of $44,000.00.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the February 17, 2015 minutes as written.

SELECTMEN’S COMMENTS: Jason went to the fire on Hedge Bridge Road. He complemented the Fire Department and all people attending. The loss was not due to the lack of effort. MDOT will be presenting their long range plans in a public forum at the Wiscasset Community Center on March 10th from 2-4PM and again from 6-8PM. Jason plans to attend. Allison said that the RSU#1 will be holding its first Reapportionment committee meeting on March 19th. She and Bill Potter and Jenny Ritch-Smith will be attending that. She commented that it is a public meeting and anyone may attend.

PUBLIC COMMENTS: Fred Kahrl attended the Solid Waste & Recycling Forum put on by MCEDD. Fred feels they will be a great resource for us. They will be the folks “who will put the meat on the bones” of the whole issue of “no more landfills are going to be licensed by the State of Maine.” Fred will keep the Selectboard informed as he receives more information.

ROAD COMMISSIONER’S REPORT: Jack really didn’t have anything to report other than it is frost heave season. Lynette asked him about any damages that may have occurred during the Blizzard of 2015 in January. She has a Form 7 to fill out for the County EMA. There were no damages.

EMS CHIEF’S REPORT
: Bill reported that there had been six calls since the last meeting. Two were transported by Northeast, one by Wiscasset Ambulance and one by Sagadahoc County Sheriff. There was one call with no WEMS response. There was a driver ready to go but no EMT available.

FIRE CHIEF’S REPORT: Geoff thanked Jack Shaw & Sons for their immediate response of bringing a loader up to the Fire on Hedge Bridge Road. Since the last meeting there have been five calls. There was one smoke detector activation, a vehicle accident, a fuel spill, a chimney fire and a structure fire. Geoff had a comment for any reporters that may be present. He felt that their reporting indicated that if the driveway had been plowed that they would have been able to put out the fire. Geoff said that it’s very important to keep your driveway plowed, make no mistake, but even if that driveway had been plowed it wouldn’t have made a difference as the structure was fully involved before they got there. Dale asked if anything was being done for Skippy’s family. They are trying to set up a trust fund for the family. They do have some money already set aside for the trust fund. They are checking into the “Go Fund Me” program online. David said he could put a donation can on the counter in the town office. Dale commented that he plans to donate his next Selectman’s check and challenged his fellow Selectpeople to do the same.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce had nothing to report from the last two weeks. The Planning Board will be discussing the ordinance approval of the new FEMA floodplain digital maps. Bruce is going to encourage them not to be hasty on their approval of the model ordinance from Augusta. It may take more than one meeting to come up with the right ordinance for Woolwich. There will be a public hearing. Bruce has the maps and the information that he got at a meeting he attended in Wiscasset a couple of weeks ago. This new ordinance and maps could have an effect on some taxpayers’ flood insurance premiums. There hopefully will be a good turnout for the public hearing.

OLD BUSINESS:
a.
Electrical Proposal: The Selectpeople are in receipt of only one proposal for correcting some electrical issues at the Municipal Building. One other electrician took the information but never turned in a proposal. David isn’t comfortable with only one quote. Codes Officer, Bruce Engert, recommended calling the State Electrical Inspector and have him come down to inspect the issues presented to the board. Lynette will call the inspector.
aa
NEW BUSINESS:
a. MDOT Agreement: With regards to a job the MDOT will be completing in Woolwich this year, it was moved, seconded and voted unanimously to sign an agreement to issue MDOT an overload permit if needed.
b.
Library Petition: The Selectboard is in receipt of a petition with the correct number of signatures verified by the Town Clerk. The petition asks the Selectboard to put an article on the May town meeting warrant to move the vote on the library funding to the November secret ballot. It was moved and seconded to put an article (article 18a) on the warrant. Mary Ellen Kazimer, Woolwich resident and President of the Library Trustees, spoke on behalf of the Patten Free Library. She asked if Article 18a passes and the vote is moved to November, would we still vote on Article 18b for the funding? The Selectpeople said that we would not. If 18a passes, 18b would be moot because 18a moves the vote to November. No further voting is necessary until November. Ms. Kazimer explained that November would be too late for 15/16 budget year request (Article 18b) and too early for them to have a budget request for the 16/17 year. There was more discussion on this topic, which led to asking Lynette to check with Maine Municipal Association Legal Services for the correct procedure for this vote.
c.
Other: 1) The Company in charge of cleaning the office has quit. It is the consensus of the Selectboard to put the contract out to bid. 2) In receipt of a request for a catering liquor license. It was moved, seconded and voted unanimously to grant the license. 3) Letter from Representative Jeffrey Pierce and Senator Linda Baker who will be meeting on Thursday March 26th at 6:00 PM to discuss the Governor’s proposed budget with the Woolwich Selectboard and other towns’ Town Officials. 4) Notice from RSU#1 that the first Reapportionment meeting will be on March 19th at 6:00 PM at the Superintendent’s office in Bath. Selectwoman, Allison Hepler, Director Jennifer Ritch-Smith and Citizen Representative William Potter will be there. 5) Allison announced that the upcoming newsletter will not be inserted with the second half tax bill notices. Instead, they will be available March 15th on the town’s website, www.woolwich.us with paper copy by request. 6) It was moved, seconded and voted unanimously to hold the Special Town meeting on Wednesday May 6, 2015. 7) Lynette brought the property foreclosure list, provided by Tax Collector, Jean Mank, to the Selectboard’s attention. 8) Allison commented that she had testified up to the State House on the Town’s behalf along with about 45 other town officials on the Governor’s budget proposal regarding municipal revenue sharing. 9) David commented that it was impossible to see over and around the snow bankings and asked Geoff how much he would charge to move snow. Geoff said $300.00. It was moved, seconded and voted unanimously to pay Geoff $300.00 to move the snow.




Adjourned 7:00 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday February 17, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw, Allison Hepler & Lloyd Coombs

4:00 PM
Budget Workshop

The Selectpeople met with a representative of Transco regarding the purchase of a new printer/copier machine. They discussed several budget lines not previously discussed. They also met with the Road Commissioner, Fire Chief and the EMS Director regarding their budgets.

6:00 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the February 4, 2015 minutes as written.

SELECTMEN’S COMMENTS: Allison met with Representative Jeff Pierce who worked on a Legislative sentiment with her. He also would like to have a meeting with area Selectboards. Jason asked about the passing of long time fire department member Jason Simpson. Chief McCarren asked for a moment of silence in remembrance of Mr. Simpson. Geoff commented that Jason Simpson had served the town well for 25 years.

PUBLIC COMMENTS: None.

ROAD COMMISSIONER’S REPORT: There was no formal report but earlier when he was discussing his budget with the Selectpeople he said things were going well. Lynette had not received any complaints.

EMS CHIEF’S REPORT
: Bill reported that since the last meeting there had been 13 calls. There was no WEMS response for six of the calls but Bill responded to the other 7. Seven of the calls were transported by Northeast and WEMS made a transport to Maine Medical Center. Bill asked if the Selectpeople were planning to put an article on the Town Meeting warrant for a sum of money to purchase a second ambulance. The Selectpeople said that had not been planning to do that. It was recommended that Bill perhaps could get a feel from the people at town meeting as to whether they would like to purchase another ambulance.

FIRE CHIEF’S REPORT: Geoff reported that since the last meeting there had been three vehicle accidents, two CO detector alarms, one structure fire, one public assist and one power line down. He reported that the fishing derby had not been cancelled and went off as planned. There was minimal attendance of about 15 to 20 people and about 6-8 fish were caught. Geoff noted that Jason Simpson’s funeral would be held Saturday the 21st at Wiscasset High School at 2:00 PM.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce reported that things are looking up! He had issued a building permit for a half million dollar home. He commented on a letter that he received from DHHS regarding a complaint filed about a residence in town. He has passed this along to the Health Officer as it’s more a health issue than a codes issue. Bruce let DHHS know that he did this. Bruce did not release the property address or the owners name at this time as it is just a complaint and no investigation has been done. Bruce is waiting to hear from Dr. Dumdey.


OLD BUSINESS:
a.
Other: Lynette reported that the elevator inspection has been done and no violations had been found. She will now schedule the test that Pine State Elevator and Northeast Security need to perform.
aa
NEW BUSINESS:
a. Appoint Citizen Rep to the RSU#1 Committee: Allison clarified that this is just a temporary committee that will be discussing redistricting and representation of the remaining towns in RSU#1 now that West Bath has left the district. Lloyd commented that the three people who volunteered to serve, Bill Potter, Fred Kahrl and Charlie Durfee, are all outstanding Woolwich citizens and it would be a hard job to pick any one of them over the other. He made a motion that the three names be put in a hat and draw one out. The motion was seconded and the names were put in a hat. Bill Potter’s name was the one drawn.
c.
Other: Lloyd mentioned the email received from Paul Goscinski who in commenting that the town doesn’t have a tree warden, would like to volunteer his time. The Town isn’t required to have a tree warden. He should be referred to the Agriculture/Forestry Committee. David was in receipt of a letter addressed to the town’s Harbor Master, of which we have none. The letter was discarded. Allison commented that she would be testifying against the loss of revenues (in particular Maine Revenue Sharing) before the State Legislative committee on Wednesday. Lynette presented the board with a copy of a letter from the Spirit of America Committee asking that the Selectpeople choose a 2015 recipient for the award. The Selectpeople looked over the annual report of the Selectboard written up by Allison for inclusion in the next town report.



Adjourned 6:50 PM

Respectfully Submitted
Lynette R. Eastman
Town Administrator


Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Wednesday February 4, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw, Allison Hepler & Lloyd Coombs

3:45 PM
Personnel Evaluations

It was moved, seconded and voted unanimously to enter into executive session pursuant to 1 MRSA § 405(6)(A)to conduct personnel evaluations.
It was moved, seconded and voted unanimously to come out of executive session at 4:10 PM in order to have a meeting with the Woolwich Solid Waste & Recycling Committee.

4:15 PM
Workshop with WSW&R Committee

Several members of the SW&R committee were in attendance as well as representatives of Pine Tree Waste and the Selectpeople. The committee shared with everyone the research they have done with regards to options for methods of trash collection for the purpose of bringing the information to a public hearing and the next town meeting.

5:00 PM
Personnel Evaluations

It was moved, seconded and voted unanimously to reenter executive session pursuant to 1 MRSA § 405 (6)(A) to finish up the personnel evaluations. It was moved, seconded and voted unanimously to come out of executive session at 6:30 PM. No business was conducted while in executive session.

6:30 PM
Regular Selectboard Meeting

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 21, 2015 minutes as written.

SELECTMEN’S COMMENTS: Lloyd commented that we have been through a stretch of bad weather and the plowing contractors have been up to the challenge. He commends them. The other Selectpeople expressed the same sentiments.

PUBLIC COMMENTS: None.

ROAD COMMISSIONER’S REPORT: There was only one complaint which concerned plowing snow into the end of Old Stage Road section 2 from the Middle Road. It was commented that Cedar Street is narrowing up terribly from all the snow.

EMS CHIEF’S REPORT
: Bill reported that there had been 11 calls since the last meeting. Four of the calls were transported by Northeast and one by Bath EMS. There were no WEMS transports. Bill has a new driver that is ready, willing and able. Bill attended 8 or the 11 calls. He also turned in his budget to the Selectpeople. That will be discussed at the next Selectboard meeting on Tuesday February 17th which will be held in the lower level meeting room.

FIRE CHIEF’S REPORT: Geoff reported that there had been 2 calls since the last meeting. One was a mutual aid to Wiscasset for a life flight call and the other was a mutual aid to Dresden. Geoff also turned in his budget and submitted some bills.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce was unable to attend but called in with a report. He said that he attended the FEMA Flood Plain Management meeting in Wiscasset. The Selectpeople need to read the mailing he left for them with regards to accepting the new flood plain maps and updating the town’s ordinance accordingly before July of this year. It was the decision of the Selectpeople to turn this over to the planning board for the purpose of updating the ordinance. The paperwork was given to Planning Board member Debbie Locke who was in attendance at the Selectboard meeting and would be attending a Planning Board meeting later in the evening.

NEW BUSINESS: B.
Snow Issues: It is the consensus of the board to purchase a snowblower for the purpose of being able to clear a fire lane behind the municipal building and for keeping the snow cleared away from the intake and exhaust pipes for the furnace. Recently the furnace shut down because the snow had drifted up over the air intake pipe and Geoff had to shovel it away. Lynette noted that the snow has also drifted up over the condensing units for the heat pumps. These are hanging on the outside wall of the municipal building and are not functioning due to the snow. Geoff will research snowblowers for the Selectboard.

OLD BUSINESS:
a.
New RSU#1 Representation System: Jenny Ritch-Smith, one of Woolwich’s two representatives to the RSU#1 Board of Directors, said that since West Bath has left the RSU some restructuring is required for the representation to the school board. The State is requiring that a committee be formed that includes a Selectperson/Councilperson and a citizen representative from each town. This committee is tasked with recommending to the State a representation system for the Board and will only be in existence for 90 days. Allison Hepler agreed to be the Selectboard representative on the committee. Lynette will put out a notice on the list serve that we are looking for a citizen representative. She also was asked to contact the school to see if they could send a notice home with each of the students.
b.
Bath Water District Update: Mike Sinton updated the Selectboard with regards to what is happening with the BWD. First item is that the BWD has a lot of repairs last month as they had some main breaks. They are checking to see if it is corrosion. 2) They have been approached by a couple of people looking to sell their land near Nequasset Lake. BWD didn’t buy either piece as it didn’t make sense to do so. 3) BWD is part of the Five River Council which is a group of area water districts working together and sharing resources. 4) They have a forest project going on the west side of the lake. They are thinning out trees that are problematic and hopefully will start setting up a trail system. Mike asked the board about the status of a viewing area at the fish ladder. The Selectpeople said they are leaving that to KELT to pull something together. If KELT can find funding the Selectboard are okay with it. Other than that, BWD has no major plans for this summer in Woolwich. On behalf of Fish Commissioner Bill Potter, who could not make the meeting, Allison asked Mike about the “punch list” of items still needing to be completed at the fish ladder, which Bill had added to. Specifically, he would like to see the rocks replaced near the fish house that dammed up the pool where the fish rested before attempting to enter the ladder. As it is now, the water drains out at low tide and the fish will go with it. This needs to be done before the spring run. Mike will be bringing this up at the next director’s meeting on Monday night. He did report that Trevor had said that more funds were needed to finish up, although the Selectboard felt that Bill’s concern was part of the original price. Dale asked if the BWD ever considers selling house lots up near the road. Mike said that they do sometimes but protecting the watershed is the priority and they prefer to not have any development. Dale feels that this is taking some of the tax base away from the town. Mike will share that concern with the board as well. aa

NEW BUSINESS:
a. County BAC Vacancies: If the Selectboard meeting hadn’t been postponed from Monday to Wednesday due to the storm this would have been discussed. However, by Wednesday night when this meeting was held this article was moot since the County’s meeting was held on Tuesday night.
b.
Snow Issues: See above.
c.
Other: Lynette was in receipt of a proposal to correct some electrical issues in the Municipal Building. She has one more coming that she knows of. Lynette was in touch with Twin City Lock regarding the latch on the Fire Department door. They came and looked at it and determined that the “guts” of the lock were worn out. They can install a new lock like the one they installed at the North Station for a reasonable cost so Lynette gave them the go ahead.




Adjourned 7:40 PM



Respectfully Submitted
Lynette R. Eastman
Town Administrator





Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Wednesday January 21, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw, Allison Hepler & Lloyd Coombs

5:00 PM
Budget Workshop

The Selectpeople along with the Administrator examined the proposed budget for the 2016 Fiscal year. More information is needed for some budget lines and some budgets had not been received from department heads as of yet. The next budget meeting will be held at 5:00 PM on February 2nd.

6:00 PM

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

COMPRESSOR BID OPENING: As no bids were received there were none opened.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the January 5, 2015 minutes as written.

NEW BUSINESS:
a.
Discuss Tax Acquired Process: This item was taken out of order so as not to keep the Assessing Agent or the Tax Collector waiting. It was determined that the Tax Collector will be check marking the tax acquired properties on the Tax Collector side of the TRIO municipal program. By doing this; it so notes it on the assessing record as well, therefore allowing the Assessing Agent to properly assess tax acquired properties as of April 1st of any given year.

SELECTMEN’S COMMENTS: Jason commented that Tyler Warnke will be unable to attend to the clock this spring and summer. Gaius Hennin is willing to do it in his place. Jason would like to start having staff meetings on a regular basis. We will start on a quarterly basis after the personnel evaluations. It was decided that the first staff meeting will be held at 5:45 PM on Wednesday March 4th. The town office will close 15 minutes early that day. Allison thanked her fellow Selectpeople for carrying on so admirably without her two weeks ago. She said she recently spoke with a person from another local town who said that our roads compare very favorably with other surrounding towns. Kudos to the plow contractors.

PUBLIC COMMENTS: None.

ROAD COMMISSIONER’S REPORT: Jack reported that a soft spot on Sam Moore Rd had been fixed yesterday. Jack and crew will start shimming in culverts soon. Other than that everything is quite good and our roads have fared quite well comparatively. David commented that the Selectpeople and Jack had a very productive meeting with a representative of CMP this morning. They discussed tree cutting and trimming in town, and that CMP plans a town-wide tree-trimming program in 2016. Now Jack has a direct contact with CMP. It was noted that people should call CMP’s 800 number if they see a problem tree(s). This will also be in the next newsletter.

EMS CHIEF’S REPORT
: Bill reported that there were eight calls since the last meeting. Six of them were transported by Northeast to Midcoast and one was transported to Maine Med. One call was transported by Central Lincoln County. There were no transports by WEMS and they had one no response call. On February 15th there will be an ice fishing derby sponsored by the Woolwich Fire Fighters Association. Bill was recently elected President of the Fire Fighter’s Association. Bill has spoken with Steve Bennett about conducting an EVOC class. Next, Bill and the Selectpeople addressed “New Business b.” and reviewed Northeast MHS quarterly report. Northeast is averaging 18 to 19 minutes for a response time.

FIRE CHIEF’S REPORT: Geoff reported that there were six calls since the last meeting. There were two CO detector alarms, three motor vehicle accidents and one mutual aid for a structure fire. Geoff commented that when the flow test was being conducted at the fire station, breakers kept tripping. Geoff had to run down cellar five times to reset the breakers. Can we look into fixing the issue? We will call in an electrician to check out what can be done. The entry door lock to the fire station is acting up when it gets really cold and they would like to have that checked out. David thinks that it may just need a spray of graphite or lubricant. They would like to have Lynette call Twin City Lock to check it out.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce was unable to attend but submitted a written report which David read aloud. See attached.

OLD BUSINESS: None

NEW BUSINESS:
a. Discuss Tax Acquired Process: See above
b.
Review Northeast MHS Quarterly Report: See above
c.
Discuss Compressor Bids: None to discuss/see above
d.
Sales Analysis Report: The Selectpeople perused the Sales Analysis report as prepared by their Assessing Agent. The report didn’t need to be signed and was approved for mailing to Maine Revenue Service.
f.
Other: Allison reported that she had met with a lady hired by RSU#1 regarding communications between RSU#1 and the towns. Not sure why she was hired as they thought that was the duty of the towns’ representatives on the school board. There will be a reapportionment of the school board members where West Bath has left the RSU. David said that he spoke with Tim (Harkins) about each town having two representatives on the school board and having one “at large” representative. Tim said that he would bring it up some time at a Board of Directors’ meeting. Allison wondered if we ought to contact the RSU to see if they have even a rough idea of what West Bath’s withdrawal means for the RSU budget. David will call Tim or Patrick after their next meeting to see if they have any idea about the budget yet.
e. Executive Session: No executive session was held. The matter was discussed in open meeting. David asked Geoff why the downtown streets had not been plowed the other day in the morning. Geoff said that he has two trucks and one of them was in the shop, and said he was out plowing within a few hours of David contacting him. Geoff doesn’t feel that there have been many complaints over the last ten years. David agreed that overall Geoff is doing a good job but he needs to communicate better with the Selectpeople, so that when one of the Selectboard calls, please call them back. This way, if something has gone wrong, the Selectpeople know. Jack agreed that communication is important.
f.
Other: Jean submitted three addressing officer forms for Selectboard signature. One was for her as the E911 Addressing Officer. The other two were for Bruce Engert and Juanita Wilson-Hennessey. It was moved, seconded and voted unanimously to have David sign the forms.


Adjourned 7:00 PM



Respectfully Submitted
Lynette R. Eastman
Town Administrator





Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday January 5, 2015


ATTENDANCE: David King, Dale Chadbourne, Jason Shaw & Lloyd Coombs
Allison Hepler excused.

5:00 PM
Workshop with Plow Contractors

The Selectpeople and the Plow Contractors discussed extending the contracts out another five years and having the annual contract amount increase according to the CPI-U. The first of the five years (2015-2016) will remain the same as this year’s amount and then increase accordingly for the next four. The Selectpeople are very happy with the contractors and the jobs that they perform.

There was some time left before the regular Selectboard meeting was to start so the Selectpeople and the Tax Collector discussed the tax accounts that are in foreclosure or are in danger of going into foreclosure. There is one account with 5 years past due taxes. Jean will talk with this person one more time and let this person know that the Selectpeople are beholden to the rest of the taxpayers to do what they need to do with the property. There are four other properties in foreclosure that Jean has had no response from. The former owner of one property is deceased but Jean will speak with the other three and see if she can get them going with some payments. There are several properties getting ready to go into foreclosure for the first time this year. Jean will be sending out notices to them very soon.


6:00 PM

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Selectboard Meeting, Administrator, Lynette Eastman led the audience in the Pledge of Allegiance to the flag of our country.

SELECTBOARD ORGANIZATIONAL MEETING: David King was nominated for Chairman. Seeing no other nominations the board voted 3-0-1 in favor of David King for Chairman. Dale Chadbourne was nominated for Vice-Chairman. Seeing no other nominations the board voted 3-0-1 in favor of Dale Chadbourne for Vice-Chairman.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the minutes of the December 15, 2014 minutes as written.

SELECTMEN’S COMMENTS: Jason thanked the community, the Selectboard and the office personnel for the help given to a family in need at Christmas time. He Thanked Dale for bring their situation to our attention. Dale thanks Shaw’s Construction for sending a couple of their guys over to help us down cellar. David commented that there is a Monday holiday that will cause the next regular Selectboard meeting to be moved to Wednesday the 21st of January at 6:00 PM. Bruce has a scheduling conflict but will submit a written report for the Selectboard.

PUBLIC COMMENTS: Fred Kahrl commented that he generates fire wood and is willing to give it to families in need. Jack Shaw said that he will deliver the wood for free. David put out the word, if we know of anyone who could use some wood, let us know. We can help them.

ROAD COMMISSIONER’S REPORT: Chop Point Road needed some work so Jack called Cianbro Corp who had Labbe haul gravel at their expense. The road is fixed up pretty well. Jack also commented that all the plow contractors did very well on the last storm. Geoff commented about the instance of a resident of Cedar Street running the hose from her sump pump in such a way that it caused water to flow out into the road. Jack and Jason have moved the hose in the past so that the water was redirected to a ditch. The person moves the hose back. This person has otherwise been unresponsive to visits from the Road Commissioner and the Code Enforcement Officer. Lynette is to contact MMA Legal to see if we can charge her and/or put a lien on her property if she continues to do this. The water flows onto an abutter’s property as well as causing an icy road hazard that takes extra work to clean up in the winter.

EMS CHIEF’S REPORT
: Since the last meeting there have been 14 calls. Five calls had no response from WEMS, eight were transported by Northeast, and one was transported by Wiscasset. Of the five no responses, four were cancelled. Bill assisted on two of the Northeast transports. WEMS license was renewed for another three years. Bill has made some purchases of pagers and radios and has hires a couple of new drivers and one EMT. He has renewed the service contract on the defibrillator. Air Gas is the new supplier of oxygen for WEMS. Jason asked if the relationship between WEMS and Northeast was going well. Bill said that the relationship is fine. He will be calling Steve Bennett soon as Northeast hasn’t scheduled any training for EVOC classes in the last 1.5 years.

FIRE CHIEF’S REPORT: Chief wished everyone a Happy New Year. There have been three calls since the last meeting and all of them were motor vehicle accidents. He reported that residents may obtain free burning permits by going to www.wardensreport.com. There is a $75.00 membership fee to the town for this service. People may still come to the town office during the week or to the fire station on weekends to obtain permits.

CODE ENFORCEMENT OFFICER’S REPORT
: Bruce reported that he hadn’t issued any new building permits but has inspected two new and one replacement septic systems. He inspected internal plumbing in a home on Phipp’s Point Road and found it to be done according to code. David asked him how things were going with the septic system at the Roadhouse. Bruce said that it seems to be working at this time.

OLD BUSINESS:
a. Update on PAYT: Fred reported that the technology that Casella is headed towards may make PAYT moot. Eventually they will be moving to totes with a computer chip on them specific to each household. Trash will be picked up by a robotic arm, the chip will be read and the household will be billed directly for their trash. There would be a fee to the town for this service. Recycling would be picked up the same way but the household would not be charged for the recycling. This system is in place already elsewhere. Pine Tree Waste has offered to start us with totes right away and eventually upgrade to the totes with the computer chip. So we have three options 1) stay with what we have now 2) have short term Pay As You Throw 3) skip PAYT but bring in the totes at a time to be determined. The Selectpeople strongly suggested that Fred and Committee have a public hearing or two before town meeting.
b.
Update on CMP Tree Trimming: The Selectpeople are able to meet this Wednesday at 9:00 AM at the Town Office. If CMP Representative cannot do it this Wednesday it will be scheduled for the next Wednesday at 9:00 AM.
c.
Accounts in Danger of Foreclosure: Please see the report above in the workshop item.
d.
Other: Renewal application to the Maine Criminal Justice Academy for Shellfish Warden Jon Hentz – It was moved, seconded and voted unanimously to have David sign the necessary forms. In other business, Dale commented that the new lock on the door at the North Station works very well. Lynette has two override keys and will give one to the chief and store one in the key box. Jason commented that the elevator guy had been here doing some work inside the elevator so Jason mentioned to him once again that the motor, when lifting, is still too noisy. Lynette is to call Pine State Elevator and remind them that we spoke with them last fall about the same issue. At the same time Lynette will ask about 3rd party inspectors in order to coordinate the elevator and fire alarm testing.

NEW BUSINESS:
a. Update/Readopt Selectboard Bylaws: It was moved to amend the bylaws by taking out the word Tuesday in Section 4. Meetings and replace it with next day when a majority of the Selectpeople can meet. The motion was seconded and it was voted unanimously to accept the Bylaws as amended.
b.
Update/Readopt Disbursement Warrant Policy: This policy requires that it be readopted annually. There were no changes. It was moved, seconded and voted unanimously to readopt this policy, unchanged.
c.
Update/Readopt Cash Receipt Policy: No updates were made other than having current Selectpeople adopt the policy. It was moved, seconded and voted unanimously to readopt this policy.
d.
Update/Readopt Harassment Policy: No updates were made other than to have current Selectpeople adopt the policy. It was moved, seconded and voted unanimously to readopt this policy.
e.
Update/Readopt Code of Conduct: No updates were made other than to have current Selectpeople adopt the policy. It was moved, seconded and voted unanimously to readopt this policy.
f.
Schedule Budget Meetings: It was determined that starting with their next meeting on January 21st; the Selectpeople will hold budget workshops at 5:00 PM before each regular meeting.
g.
Schedule Employee Evaluations: The Selectpeople determined that they will perform evaluations on Wednesday February 4th starting at 4:00 PM. Lynette is to call employees and schedule appointments.
h.
Other: Lynette commented that she had errantly paid the County tax bill a couple of days late thus causing interest in the amount of $262.28 to accrue. It was moved, seconded and voted unanimously to transfer that dollar amount from Selectboard Contingency account to the County Tax line. Lynette was instructed to not let that happen again.
David asked if we have any other options than Comcast for cable TV. Lynette said that she understands that Comcast has bought out Time Warner so there are one and the same now.





Adjourned 7:15 PM



Respectfully Submitted
Lynette R. Eastman
Town Administrator





Approved:_____________________
cc: Selectboard/Staff