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UpDated - 11/26/18
SELECTBOARD MEETING MINUTES
Monday November 05, 2018
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the October 15th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: None
Jason Shaw: Stated that he attended the Fire Department’s Open House and there were many in attendance. He congratulated Allison on the completion of the new newsletter.
Allison Hepler: The grant from National Fish and Wildlife that KELT applied for was approved for $249,999.05 with a matching grant from MDOT in the amount of $300,000 to conduct a study spanning two years for the Dyke Bridge to see if it is worth while to make it a salt water marsh once again.
Dale Chadbourne: Informed the Board that there is a large tree on the stones in the Nequasset Cemetery. David King offered to help remove it as did Jack Shaw.
David King: None

PUBLIC COMMENTS: Sue Whittaker commented to Allison that the Newsletter misspelled her name and she would have appreciated if the rest of the committee members had been named in the article talking about the Nequasset Park Improvements. She also mentioned that Lynette Eastman had helped with the original grant application when she was Town Administrator.

Debbie Locke informed the public and Board that the Veteran’s Day Celebration would be taking place at the Meeting House at 2 PM. She requested someone on the Board could put the flags up on the building.

ROAD COMMISSIONER’S REPORT: Jack Shaw reported that they are currently conducting regular maintenance and there have been no issues.

CODE ENFORCEMENT OFFICER’S REPORT: There has been one building permit since the last meeting. The Board addressed the issue of not being informed by Bruce that he would be out for his Tuesday and Thursday office hours the week prior. He was told that he needs to fill out paperwork prior to absences to inform the Board and office staff.

EMS CHIEF’S REPORT: Brian Carlton informed the Board that there had been ten calls since the last meeting. He conducted an informational meeting with potentional volunteers for a shelter, 25 were in attendance. He asked the Board to consider if they would like to be a Woolwich only shelter or potentially a Red Cross shelter. Also suggested was that volunteers at the Woolwich shelter could be trained by the Red Cross.

FIRE CHIEF’S REPORT: Chief Mike Demers was not present for the meeting. He sent a memo to the Board with an update since the last meeting. The memo stated that there were nine calls since the last meeting. They are continuing to train at the donated houses on Main Street. They have recently trained on ladder operations, roof ventilation, and chimney fires. They are looking to conduct live burns the first couple weeks of December. They have training this Wednesday on pet first aid and CPR being put on by Bath Vet Hospital. Open house was a great success with a great turn out. “Work on the newly acquired Forestry truck is coming along great. Members have put in lots of hours giving lots of TLC getting it ready for service and spruced up. We are working on an issue with the motor with what seems to be a sticking valve from sitting and not being used. Deputy Chief Kirkpatrick and Lieutenant Munsey will be working on it this week to see if they can get it resolved.”
The
OLD BUSINESS:
a. Other: Mike Thibodeau spoke that he was given a letter of fine by the Code Enforcement officer in the amount of $1000.00 as penalty for the set back issue at the Mesrobian property. He asked if the Board could waive the fine or could it be taken care of in exchange for construction work. The Board were unsure of this legality and said that the Town Administrator would look into it and they would follow up.

NEW BUSINESS:
a. LED Sign Policy: Unanimously voted that the Town Administrator would be in charge of the sign and that only Town related issues would be placed on the sign.
b. Vote on account to pay remainder of electric bill for LED Sign: Remainder to be paid out of contingency fund. Voted Unanimously.
c. Other: None



Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday October 15, 2018
5:00 P.M.
Meet with Planning Board to discuss ordinances
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting, Tax Collector Kim Dalton, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the October 1st, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Commented that it was nice to see the Town Clock working. He also stated that flowers were purchased for Town Administrator Katharine Johnston while out on medical leave.
Jason Shaw: Stated that Tom Stoner helped with the clock and it was a two-member committee. Jason also commented that the sign in the basement will stay inside and displayed.
Allison Hepler: Allison stated that the RSU chair asked when bonding will be going out to bid which should be sometime in May 2019. RSU is paying down their debt and next fiscal year we should see the impact of that. Allison also commented that she asked Ben Coombs about the new Woolwich electronic sign which he stated it was not ideal.
Dale Chadbourne: None
David King: None

PUBLIC COMMENTS: Debbie Locke stated that the Nequasset Church Committee need members. Allison stated that there will be a newsletter going out at the end of the month to promote that and also the town office will put something out on the sign to have people apply.

ROAD COMMISSIONER’S REPORT: Jack stated the paving is complete and did it to the dollar. There were no complaints in regards to the paving. They are in the process of doing ditching and put a speed limit sign on Middle Road. Jack also commented that he really likes the Electronic sign. That it is a nice addition to the Town.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce said 4 building permits were issued. One for an addition to a porch and 3 for stick-built homes. There were also 5 subsurface plumbing permits and 1 internal. Bruce also stated that the stumps are gone and the bark mulch is soon to follow There was help from DEP Randy McMullan on completing the project.


EMS CHIEF’S REPORT: Brian was not present at the meeting but submitted his report. There were 7 calls from 10/2 thru 10/14. Woolwich responded to seven out of the seven calls. There was one transport and a total of 4 calls between 8 pm and 7 am on Friday October 12th. NEHMS responded to 4 and Wiscasset responded to 1.

FIRE CHIEF’S REPORT: Mike stated there were 4 calls they responded to for electrical problems and a tree in the road. The donated truck was delivered last Friday by MidCoast and needs a carburetor gasket. In regards to the Hall Road fire, the insurance company is paying all of the $802.00 for the excavator service. Mike also reminded everyone about the Open House from 5-8PM on Wednesday the 17th. The Department has been doing a lot of training and that two more firefighters have been added to the roster. Mike also stated that payroll is on track.
The
Old Business:
a. Other: None

New Business:
a. Other: Allen stated that the Nequasset cemetery needs repairs. He spoke with Cemetery Restorations out of New Castle while at the MMA Convention and suggested they look at other cemeteries that might need repair. Debbie Locke would like to meet with them. Allen also went to classes while at the convention in regards to reading audit reports, sexual harassment in the workplace and the new tax lien foreclosure process.



Respectfully Submitted,

Kim Dalton
Tax Collector


Approved: ___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday October 01, 2018

4:30 P.M.
Executive Session 1 MRSA § 405(6)(A) Personnel matter
5:00 P.M.
Meeting with EMS director to discuss Ambulance Services FY 20
Brian Carlton and Mike Demers shared with the Board their results from a meeting with Bath Fire Department for EMS services.
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the September 17th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Reminded the Board that he will be attending the MMA Convention on Wednesday and Thursday.
Jason Shaw: Informed the Board that he and Katie had met with the grant administrator for the Nequasset Park improvements and that the administrator had recommended applying for floats in the Spring and did not foresee a problem with the Town being granted two floats.
Allison Hepler: Thanked Jack Shaw and Sons and the Shelter Institute for frame and installation for the new sign all while working in the rain.
Dale Chadbourne: Wished Jason Shaw a Happy Birthday!
David King: Reminded the Board that they had been invited to visit the new Morse High School on Wednesday 10/3/18 between 2:30-4:30.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack Shaw informed the Board that paving had started and that mowing should be complete by the end of the week or the beginning of next. Allison Helper asked Jack if the speed sign could be placed on Middle Road. Jack said he would contact the Sheriff’s office about that.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that he had issued five building permits, two of which were for modular homes. He has issued 50 building permits so far this calendar year. The Mesrobian’s have sent an appeal to the Appeals Board. The Board requested that Bruce draw up a Notice of Ruin for the property on Old Stage Road that caught fire in May. Bruce said he would take care of this on 10/2/18.

EMS CHIEF’S REPORT: EMS director Brian Carlton was absent from the meeting for a Fire Department related matter. He submitted a memo to David King which he read to the Board. It stated that there had been 13 calls since the last meeting. In the memo Brian thanked the staff for their dedication to call coverage. He will be meeting with shelter volunteers on October 2nd at 6pm. He also stated that he had sent paperwork to the State to close out the work for the October windstorm and he was waiting to hear that they were satisfied with the submission.

FIRE CHIEF’S REPORT: Fire Chief Mike Demers was also absent from the meeting to attend the same meeting as Brian. He also submitted a memo to David King which was read at the meeting. It stated that there had been seven calls since the last meeting, three of which were motor vehicle crashes, one un-permitted burn, one 3rd Alarm structure fire, and two smoke investigations. The Fire Department and EMS trained on building familiarization at the Woolwich School and Bath Water District pumping station. Elevator emergencies and sprinkler operations were also covered. Bruce from Bath Subaru has donated two structures for the purposes of training. The buildings are located at 137 and 141 Main Street. Over the next two months the department has several trainings scheduled before live fire training. All ladders were tested last week and passed. Hose testing will take place on October 9th. They hope to burn both structures the first of December. The Fire Department/EMS Open House will take place on October 17th between the hours of 5-8 pm.

OLD BUSINESS:
a. Other: None

NEW BUSINESS:
a. Other: Town Administrator Katharine Johnston requested that the Board close the Town office at four on 11/21/2018 as it is Thanksgiving Eve and last year she was there alone and no one called or came into the Town Hall after three pm. The Board saw no issue with this.

Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Monday September 17, 2018
4:00 P.M.
Meet with Fire Chief for Quarterly Update.
5:00 P.M.
Meet with Town Auditors to set FY19 Mil Rate.
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the September 4th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Green: None
Jason Shaw: Stated the sign permit was approved and also stated The Planning Board has a Workshop scheduled for October 15th in regards to ordinances.
Allison Hepler: Thanked Katharine Johnston for work on the CMP Solar credit for Woolwich energy invoices. Also stated that the age friendly survey was done and will be sent out with the tax bills.
Dale Chadbourne: None
David King: Stated the mil rate was set at $15.00 an increase of 4.2%. The school budget rose 5% with Woolwich having the highest percentage than any other municipality within the RSU. Also stated that the town has worked diligently collecting overdue taxes which helped to keep the mil rate increase down.

PUBLIC COMMENTS: Sue Whitaker said Joan Jordan was looking for Federal grants for floats. Jason Shaw said Woolwich would not qualify for floats this year.

ROAD COMMISSIONER’S REPORT: Jack Shaw said that the mowing was done and paving was on the horizon and he would let the Board know when it had started.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert said one building permit was taken out for a barn and one plumbing permit for a wastewater system. The Pinkham’s have begun cleanup on their home and a slab has been poured on Old Stage Road for either a modular or a mobile home.

EMS CHIEF’S REPORT: Brian Carlton reported they had received 7 calls. Six out of the seven were transports. The staff was also trained on Domestic Violence calls. Brian said that through the surveys that were sent out in regards to the community, he has received 40 volunteers and will be having a meeting on October 2nd at 6:00.

FIRE CHIEF’S REPORT: Mike Demers reported that they received seven calls. Mostly from the storm where trees were down along with electrical wires. There was also a Motor Vehicle crash. There will be an Open House on October 17th from 5-8 Pm at the Fire Department. Mike also stated that two new firefighters have completed the safety courses as needed. He also applied for an MMA Grant for safety gear and no FEMA Grant was approved. Mike also informed the Board that the air packs will need to be replaced by 2019. The cost will be roughly 75K to 100K. Might consider looking into leasing them.
The
OLD BUSINESS:
a. Other: None

NEW BUSINESS:
a. Other:



Respectfully Submitted,

Kimberly Dalton
Tax Collector


Approved: ___________________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday September 4 2018
4:00 P.M.
Meeting with Town auditors to review FY18 financials. Tax rate to be determined at meeting on 9/17/18 at 5 PM.

6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the August 20th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Allen stated that he will be attending the 2018 Maine Municipal Association Convention on October 3rd and 4th.
Jason Shaw: Jason stated that two signs have been put up in Nequasset Park, one listing funding sources and the other stating the Park’s dog rules. He also said that the Town is waiting on approval for the permit for the LED sign for Route 1 by the Town Hall, and expects approval soon.
Allison Hepler: Allison requested that future informational emails from Kennebec Estuary Land Trust emails be forwarded to the Town’s listserv. She had been asked about possible locations for gleaning in the Town, and she will look further into it.
Dale Chadbourne: Dale stated he had received several calls asking about the “dangerous material” signs on Route 1, and it was determined that questions should be directed to Maine DOT.
David King: No new business.

PUBLIC COMMENTS: None.

ROAD COMMISSIONER’S REPORT: Jack Shaw stated that roadside mowing is underway, as is culvert maintenance. Placement of the speed limit sign was discussed.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that 5 new building permits and 3 plumbing permits had been issued. The owner of the lot across the street from the Town Office/Fire Department has applied for a stump grinding permit. Bruce confirmed that this would be a commercial permit. Allison Hepler offered to reach out to Eloise Vitelli for assistance with getting a response from the DEP in regards to the situation. Dale Chadbourne asked about the septic system at Cumberland Farms, and Bruce confirmed there is a new septic system, which was licensed by the state, and that the design is intended to allow the system to bubble up through the pavement.


EMS CHIEF’S REPORT: Since the last meeting EMS has responded to 5 calls. Brian Carlton stated that Northeast Ambulance Service has been responding to more calls now. EMS has a training scheduled for September 11 with the subject TBD. He also asked about airflow options for the EMS office, as it has been very hot with the recent weather. He will explore further and provide estimates at a later date.
Brian stated that an extension has been granted for FEMA funding for tree removal from the October 2017 storm. The State is aiming for December for reimbursement. Bids for removal came in lower than anticipated and he believes the Town will be able to keep the excess funds (estimated $8-9,000.00). The board agreed to use WEMS money to cover the work until reimbursement is received and that work can move forward.

FIRE CHIEF’S REPORT: Fire Chief Mike Demers was not present at the meeting, but was represented by Brian Carlton. Since the last meeting the Fire Department has had 7 calls. Annual pump testing is scheduled for September 5th. Brian stated there have been two false calls from the same property within about two weeks, and he and Mike Demers plan to work on a possible ordinance for how the Town can handle the issue going forward, to be presented at a future date, possibly for the April 2019 Town Meeting.
The
OLD BUSINESS:
a. Consent Agreement Update: David King shared the guidance the Town received from the MMA lawyer, and stated that the Mesrobians need to take the issue before the Board of Appeals.
b. Other: Allison Hepler stated that she is revising the Age Friendly survey for inclusion with the tax bills to be mailed out in September.

NEW BUSINESS:
a. GA Ordinance Maximums Update: David King moved to accept the State’s GA Ordinance Maximum. Approved unanimously by the board.
b. Other: Two appointments to the Board of Appeals were approved by unanimous vote: Dean Hatch and Paula McKenney.
Jason Shaw stated that after the review of town finances with the Town’s auditors, he wanted to recognize the staff for a successful effort in collecting past due taxes.

Respectfully Submitted,

Chelsea Lane
Town Clerk


Approved: ___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday August 6, 2018
5:00 P.M.
Waterfront access discussion with Rob Buck
5:30 PM
Executive Session 1 MRSA § 405(6)(A) Personnel matter
6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the July 16th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Stated that he felt Woolwich Day had a good turnout. He thanked all the volunteers that worked to make the day a success. Allen and his wife have been spending one day a week working on the floor at the Old Meeting House.
Jason Shaw: Jason shared in Allen’s sentiments on Woolwich Days. He thanked the fire department for their assistance when he had a small electric fire at his residence. He updated the Board on the status of the LED sign, stating that the sign had been ordered and that Shelter Institute is working on the frame.
Allison Hepler: Allison will be speaking at a Solar Energy conference in Georgetown.
Dale Chadbourne: None
David King: David King echoed the thoughts of Allen and Jason on Woolwich Day. He stated that he thought there was good turnout despite the weather.

PUBLIC COMMENTS: Debbie Locke shared that she too felt that Woolwich Day was a success.
ROAD COMMISSIONER’S REPORT: Jack Shaw stated that paving to be done by Hagar should be beginning at the end of the month.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert reported that he had issued two new building permits for Norway Drive. Bath Bus Service is all working on constructing a new building. There is a Medical Marijuana location that has now opened on Route One.

EMS CHIEF’S REPORT: Not present.

FIRE CHIEF’S REPORT: Not present.
The
OLD BUSINESS:
a. Opening of Tree Removal Bids: The Town received one bid from Aaron Gerow in the amount of $9,500.00. The board voted and approved the unanimously.
b. Discussion of Dyke Bridge on George Wright Road: Calderwood Engineering was present to discuss the current status of their report and interest from the MDOT to potentially partake in the project. Eric Calderwood stated that he would be following up with MDOT on their time frame on the project. He also said that MDOT may be interested in raising Route 1 to prevent flooding. Calderwood estimates that the replacement cost of the bridge would be $500,000.00. Calderwood is working with KELT on grant funding for both of these projects since both projects would serve to enhance the salt marsh upstream of Route 1.
c. Other: Jason Shaw informed Sue Whitaker that work had begun by Jack Shaw and Sons on the Nequasset Park improvements.

NEW BUSINESS:
a. Other: None



Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved: ___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday July 2, 2018
5:00 P.M.
Workshop on Security System Bids

5:20 P.M.
Executive Session 1 MRSA § 405(6)(A) Personnel Evaluation

6:00 P.M.
Regular Selectboard Meeting
At Woolwich Town Hall

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the June 18th, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Asked if the Town Clock would be fixed soon to reflect the correct time? Jason said that people are aware and it was in the works.
Jason Shaw: Said that plans are underway for Woolwich Day which will take place on August 4th, 2018.
Allison Hepler: Stated that there was new graffiti down at the tunnel.
Dale Chadbourne: None
David King: None

PUBLIC COMMENTS: Debbie Locke asked the Board if the Woolwich Historical Society could place a display case in the Town Hall lobby with items that would be changed every three months. The Board said they had no issue with this.
ROAD COMMISSIONER’S REPORT: Jack Shaw informed the Board that George Wright Road had been restriped. He also stated that he had come up with a list of roads for paving. The list included portions of Wolf Pond Road, Old Stage Road, Union Bridge, and Ferry Road. He also requested that the Board submit a letter to the MDOT to have a speed limit set on Montsweag Road. At this time, it is an unposted road and as such makes the max speed limit 45 mph. Residents of the road and Jack agree that this is too fast. He suggests the mph be 35 but needs a letter from the Board supporting that decision. Allison stated that she would draw up the letter for the Board to review and sign. Allison asked Jack if he would not mind placing the electronic speed sign on River Road as she had residents stating that cars were going too fast.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert reported that there has been a lot of activity on Norway Drive and he has issued numerous building permits in the development for homes. The first phase has sold out.

EMS CHIEF’S REPORT: Brian Carlton said that he had met with FEMA earlier in the day. He stated that they could not give him a time frame on when funds would be received. He then presented the Board with an RFP for Tree and Vegetation removal that was caused by the 2017 windstorm. The Board voted unanimously (4 of 4) to proceed on the RFP process with the proposal as submitted. Jason Shaw abstained from voting due to possible conflict of interest. There have been seven calls since the last meeting. Brian also informed the board that the rescue mule that was purchased with donations last year had been utilized on July 1st.

FIRE CHIEF’S REPORT: Fire Chief Mike Demers was not present for the meeting in his place was Deputy Chief Glen Kirkpatrick. He stated that there had been seven calls since the last meeting. He inquired about a bill for Mid-Coast Excavation for the demolition of a home due to fire as it had not been paid. Town Administrator Katie Johnston stated that it had not been paid due to lack of funds and the dispute over what account would be used to pay the bill. She informed the board that the Fire Chief had stated that it would not be coming out of his budget. It was decided to discuss this matter with Mike Demers when they meet with him on July 9th.
The
OLD BUSINESS:
a. Voting of Fire Department Bids: The Board voted unanimously to award the bid for a washer extractor machine to Automatic Laundry as was suggested by the fire chief.
b. Voting of Security System Bids: The Board voted unanimously to table this issue till the end of August when the current contract is up.
c. Approval of LED Message Sign RFP: The Board voted to post the bid proposal for the LED Message sign.
d. Other: None

NEW BUSINESS:
a. Review of purchase and sale agreement with Richard and designation of agent to sign closing documents: David King was appointed to execute the sale and or his designee. It was decided that Sitelines out of Brunswick would be hired to determine property lines and determine a legal description to ensure that the alewife property is not included in the purchase agreement.
b. Appointment of Thomas Stoner to Planning Board: Approved Unanimously
c. Vote on Executive Session date and time with Fire Chief: It was determined that the Executive session would take place at 5 PM on 7/9/18.
d. Discussion of Year End Process: The Board discussed implementing a year end process for all expenditures. Having a cut-off date of June 1st for all non-essential items. The Town Administrator will draw this up for the Board to review and vote on.
e. Other: None



Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved:___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday June 4, 2018
5:00 PM
Meeting with Mike Demers to discuss year end overage on payroll account. Discussion also of how the fire department should be paid. More research is being conducted to make sure that the Town of Woolwich is within the legal limits.

6:00 PM
Regular Selectboard Meeting
At the Town Office

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the May 21, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: None
Jason Shaw: Thanked the fire department for putting up the Memorial Day flags along Route 1.
Allison Hepler: Attended the RSU school budget meeting which passed unanimously. She also stated that the High School bond will not be going through for two years.
Dale Chadbourne: None
David King: Stated that the Contract Assessor’s memo states that the town is now at an 89-90% evaluation and no longer at 100%. He suggested that the Town start looking at the prices for a reevaluation and expecting to have to conduct one in the future. The last one that was completed he stated was 13 years ago.

PUBLIC COMMENTS: Sue Whitaker asked Town Administrator, Katharine Johnston, if she had submitted the paperwork to DEP for the extension on the park permits. Katharine stated she had but had not heard anything.
ROAD COMMISSIONER’S REPORT: Nothing new to report.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce stated that he had issued two new building permits for Norway Drive and had two others on his desk for the same development. David asked if he had visited 1160 Old Stage Road and he stated he had not followed up but would be.

EMS CHIEF’S REPORT: There have been eleven calls since the last meeting. Brian stated that the EMS department has had a 95% response rate this past year.

FIRE CHIEF’S REPORT: There have been six calls since the last meeting. There will be a Celebration of Life on 6/23/18 at 11AM for Dickie Brigance’s wife who passed. He mentioned that the department had put up the Memorial Day flags and that he had heard from Mr. Brawn who was pleased.
The
OLD BUSINESS:
a. Tunnel Painting: Allison stated that the Town of Woolwich had been granted a one-time exception by MDOT although the Town had not received anything formal from the State. She stated that the mural work will continue on 6/13/18 when the older students are coming from the school to put their own art on the opposite wall that the younger students completed with their handprints. On 6/14/18 the band from the Woolwich Central School will be at the tunnel along with a dedication ceremony. Mike Demers offered to put up cones in the area to help with parking and traffic flow.
b. Hydrant Account: Katharine Johnston presented the board with a memo requesting that the overdrawn hydrant account be covered with contingency funds. The Board voted unanimously to pass this.

NEW BUSINESS:
a. Employee Evaluation Scheduling: It was decided to have evaluations for Town Clerk, Tax Collector, Town Administrator, and Code Enforcement officer held on 6/25/18 to set salaries for the new fiscal year.
b. Appointment of Roger Baffer to Public Communications Committee: Approved 5 of 5
c. Appointment of Linda Crawford to Board of Appeals: Approved 5 of 5
d. Schedule Special Town Meeting: To convey Town Landing Property: It was decided to hold a special town meeting on 6/18/18 at 5PM with a regular Selectboard meeting to immediately follow at the Old Town House.
d. Approval of Liquor License for Taste of Maine: Public comment voted unanimously to be waived. Approved 5 of 5
e. Contract Assessor’s Contract FY19: It was voted on that an addendum would be drawn up to the contract and the board would agree to sign the contract as long as the contract assessor agreed to sign the addendum.
e. Other: None


Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved:___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES

Monday April 2, 2018
5:30 PM-6:00 PM
Executive Session 1 MRSA § 405(6)(E) Consultation with legal counsel

6:00 PM
Public hearing on discontinuance of Town Landing Road/ Nequasset Brook Bridge
Regular Selectboard Meeting
At the Town Office

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the March 19, 2018 minutes as written.

SELECTMEN’S COMMENTS:

Allen Greene: Stated that he was glad to see that the Solid Waste Committee had put together plans for the Woolwich Clean up day on May 5th.

Jason Shaw: Thanked Allison and the Communications Committee for putting together the Newsletter. Jason stated that he would not be able to attend the April 17th Selectboard meeting as he will be on vacation. Jason had met with FEMA 4/2/18 to finalize things for the Town of Woolwich for the October windstorm. Jason thanked Brian Carlton for being instrumental in getting to the front of the line and making the process a speeding and efficient one.

Allison Hepler: Allison has spoken with the teacher in charge of putting together the students for the painting of the tunnel. Things are progressing on that and time frame seems to be on track for dedication on Memorial Day. Allison commented that she had a complaint from a resident on Days Ferry Road concerning the digging up of their yard from plow trucks over the winter. David King suggested that she call David Jewell to see if he could repair it or work with the resident for a resolution.

Dale Chadbourne: None

David King: None


PUBLIC COMMENTS:

Sue Whitaker asked if there were any updates on the Nequasset Park improvements. Jason responded that they would be meeting in May to work on developing a bid for the work.

Guy Marsden of Delano Road asked the Board for their permission to use a metal detector on the Town property. The Board voted unanimously to sign Mr. Marsden’s agreement to allow metal detection on Town property.

ROAD COMMISSIONER’S REPORT:

Jack Shaw stated that work had begun on patching asphalt roads. He stated that with the winter we have experienced there appeared to not be significant damage.

CODE ENFORCEMENT OFFICER’S REPORT:
Not present. Attending Planning Board meeting.

EMS CHIEF’S REPORT: Reported that there were 8 calls and Woolwich had responded to 7. Brian informed the Board that Rescue One had had some significant work done on it. He also reported that all FEMA requirements for reimbursement had been met.

FIRE CHIEF’S REPORT: Deputy Chief Glen Kirkpatrick reported 6 calls since the last meeting. No burning permits are being issued at this time due to lack of rain.


OLD BUSINESS:

a. Other: Allen stated that he would be willing to begin looking into getting a plaque for the pedestrian tunnel for Memorial Day.

NEW BUSINESS:

a. Approval of Bylaws: Selectboard voted unanimously for the change in meeting agendas, placing CEO report prior to the EMS Chief in the Bylaws.

b. Katharine Johnston appointment as Public Access Officer: Selectboard voted unanimously to appoint Town Administrator, Katharine Johnston, as the Public Access Officer.

c. Liquor License: Selectboard voted unanimously to waive a public hearing. They voted unanimously to sign the liquor license for Montsweag Farm.

d. Other:
1) The Selectboard voted unanimously to move the 4/16/18 meeting to 4/17/18 as 4/16/18 is Patriot’s Day.
2) It was submitted to the Selectboard to sign an agreement with full time staff for dental coverage at no cost to the town as town employees will cover the cost. This was voted unanimously in favor.
3) The Selectboard voted unanimously for the Order of Discountenance of the Nequasset Bridge and to have it placed on the Town Warrant for vote at Town Meeting on 4/28/18.


Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved:___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday March 5, 2018
Selectboard Meeting with NPIC 4-5
Discussion surrounding use of grant money for Nequasset Park Improvements

Executive Session 1 MRSA § 405(6)(E) Consultation with legal counsel
5:00 P.M adjourn at 6:00 P.M.

6:00 PM
Regular Selectboard Meeting
At the Town Office

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the February 5,13,20, and 21, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Greene: Suggested that the Town reach out to the Solid Waste Committee concerning having a Town Clean-up day.
Jason Shaw: Mentioned that he and the Town Administrator had attended training in relation to a speed radar sign that was given to the town by MDOT. The sign has been insured. Jack Shaw and Sons built a trailer to hold the sign so that it is mobile.
Allison Hepler: Marla Davis, Paul Dudley, and Allison have been placed on an age friendly steering committee and will be meeting next month. Spoke with an art teacher at the school concerning painting the tunnel. The teacher stated that all she would request of the town is the cost to have the children bused to the tunnel which would be $250.00.
Dale Chadbourne: None
David King: None

PUBLIC COMMENTS: James Gabor stated that he would like to recognize a resident in the Town in the form of dedication and plaque upon completion of the tunnel painting. Stated that he had reached out to Reed & Reed regarding more landscaping to be done at the entrance but acknowledged the work that had been done.

ROAD COMMISSIONER’S REPORT: Jack Shaw stated that roads had been posted with weight limits. Checked all dirt roads and stated they are in the condition that would be expected at this time of year.

EMS CHIEF’S REPORT: Reported that there were 15 calls and Woolwich had responded to 13. Conducted Epi pen training. Brian stated that he would like to form a committee concerning EMS services as he has concerns that Northeast will not renew the Town’s contract in June 2019. FEMA has reached out and will be meeting with Brian on 3/12/18 at 1pm. Brian invited Board members to attend the meeting. He stated that the FEMA representative had requested that someone from the Road Commissioners office attend. He stated that Jack Shaw had already agreed to attend. Brian stated that he is pricing out white boards that would contain a permanent map of the town as a communication device for the department.

FIRE CHIEF’S REPORT: Mike Demers reported 10 calls since the last meeting. Stated that Ken Desmond had conducted yearly mandatory training for the department. The department has received a forestry grant which allows them to make purchases for new clothing at a 50% match. Mike stated that he had three new members and four volunteers attending school. Mike thanked a Jack Shaw and Son’s employee that stopped by during the flooding on route one and offered help. The Board was encouraged to go to the fire station and take a look at the improvements that have been made to the bathrooms and showers as it in now mandatory for staff upon the return of a call to take a shower. He also asked what the plans were for flags on Memorial Day as they were damaged during a storm.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert not present.

OLD BUSINESS:
a. Nequassset Bridge: No discussion
b. Sign for Town Hall: Jason stated that he had spoken with Dave Allen at MDOT and the Town can place a sign in the right of way.
c. Other: None

NEW BUSINESS:
a. Montsweag Roadhouse Liquor License: Voted unanimously to waive public comment and voted unanimously to approve license
b. Other: None

Upcoming budget meetings: 3/14/18 at 4:30 P.M.

Respectfully Submitted,

Katharine Johnston
Town Administrator


Approved:___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Monday February 5, 2018
Selectboard Budget Meeting with Patten Library 4-5
Discussion surrounding the proposed FY2019 budget for the Patten Library

Executive Session 1 MRSA § 405(6)(F) Discussion of confidential records
5:00 P.M. adjourn at 5:30 P.M.

Executive Session 1 MRSA § 405(6)(E) Consultation with legal counsel
5:30 P.M adjourn at 6:00 P.M.

6:00 PM
Regular Selectboard Meeting
At the Town Office

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the January 16, 2018 and January 29, 2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Green: None
Jason Shaw: Asked the board to start thinking about the Spirit of America Award candidates.
Allison Hepler: Attended the Bath Water talk presented by Trevor Hunt and stated that it was very good. Allison mentioned that there is a revised solar bill updating the number from nine to fifty. Mentioned that Bill Potter has hired Ray Robson as the fish commissioner.
Dale Chadbourne: None
David King: Held a moment of silence for the passing of Gloria Brawn.

PUBLIC COMMENTS: Sue Whittaker commented that Joan Jordan has a plaque for swimming and would like to have it placed in Town Hall where it was prior to the renovations. The board agreed and said to have Joan bring it in to be displayed.
ROAD COMMISSIONER’S REPORT: Jack Shaw stated that he had not received any comments about issues regarding road conditions. Stated that he had heard from the Maine Department of Transportation and that Mr. Lovely would be at Jack Shaw’s office at 8:30 am 2/12/18 to go to the Middle Road to look at the shoulders. Members of the Board were invited to attend.

EMS CHIEF’S REPORT: Reported seven calls since the last meeting. Requested to send out an updated Emergency contact list with the tax bills. Would like to begin working on a list of people who would be willing to volunteer when the fire station becomes a shelter as on call workers man it however there are times that they need to go out on a call and someone needs to be there to oversee. He also stated that he had submitted he FEMA reimbursement paperwork. The board also voted unanimously to pay the cardiac bill.

FIRE CHIEF’S REPORT: Mike Demers reported five calls since the last meeting. The squad truck has been returned. Submitted for a grant to purchase more clothing as currently there are enough safe uniforms and safety equipment to cover 41 firefighters and the current roster is 40. Wanted to thank the Recreation Committee for supplying dinner for those that participated in the cold-water training as part of the recreations appreciation for the ice arena. Both Brian and Mike agreed to attend a budget meeting on 2/13/18 at 3pm to go over their requests.

CODE ENFORCEMENT OFFICER’S REPORT: Stated he is working on some violation issues. Voiced concern over the identifying numbers on homes around town as not E-911 compilate.
The
OLD BUSINESS:
a. Draft Special Town Meeting Agenda: After correction made to Roads amount on Special Town Meeting. Agenda was approved.
b. Other: Voted unanimously to place the vote to discontinue the Nequasset bridge onto the 3/19/2018 agenda.


NEW BUSINESS:

a. Sign Discussion: Jason brought information to the Board concerning a new sign to replace the one destroyed in the windstorm of 2017. Proposed using the franchise money from the Comcast contract to pay for the sign as this would be an affective way of communicating the public concerning town information. Allen stated that he would like to make sure that within the guidelines the sign would be visible from the road. Dale voiced concern over alienating parts of town that do not drive down route one by town hall. Allison said she would like to research other communities that have purchased similar electronic signs to see if they have seen an increase of public participation since the sign purchase.
b. Other: None

Upcoming budget meetings: 2/13/18 at 3pm & 2/20/18 at 4pm


Respectfully Submitted,

Katharine Johnston
Tax Collector


Approved:___________________________
cc: Selectboard/Staff
SELECTBOARD MEETING MINUTES
Tuesday January 16, 2018
General Assistance Training 2:00 P.M. to 3:15 P.M.

Recreation Committee Workshop
5:00 P.M. adjourn at 5:40 P.M.

A discussion surrounding the recreation committee’s future plans, to which they stated that they are looking to stay small and volunteer based.

6:00 PM
Regular Selectboard Meeting
At the Town Office

ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne

PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Administrator Katharine Johnston, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the January 2,2018 minutes as written.

SELECTMEN’S COMMENTS:
Allen Green: None
Jason Shaw: Welcomed Katie Johnston to her first day as Town Administrator. Stated the Perma-Line delivery will be either this week or the next.
Allison Hepler: Attended age friendly meeting at the Patten Library discussing the demographics of the area.
Dale Chadbourne: Asked if the solar panels are up? Allison responded that they were up and running.
David King: None

PUBLIC COMMENTS: Debbie Locke told the audience that the Bath History series will be hosting a History of the Water District at 10:30 1/20/2018 hosted by Trevor Hunt.
James Gabor read a memo regarding items or issues that he feels that the town has not addressed properly. Members of the Board told Mr. Gabor that they feel the Board has been responsive to his concerns over the past year, and that the forum of the public selectboard meeting is the proper place to address any resident concerns. They also said that they feel the expense of having the Town remove snow from downtown sidewalks and the pedestrian tunnel, based on the experience from 2001 when this was attempted, is not something the town would likely support. Instead, they encouraged Mr. Gabor to circulate a petition among Town residents to gain wider community support for his plan, as has been a common practice with other Town issues. Once the petition was submitted and certified, the Board would have time to request bids from interested parties and have a price in time for the Town Meeting warrant.

Joan Jordan thanked the fire chief for help in getting a citizen back home. She also thanked the road commissioner for the care of the roads this winter. She voiced concern over an abandoned refrigerator on the corner of Gray road and asked the town to inspect it as it could pose a safety hazard.

ROAD COMMISSIONER’S REPORT: Jack Shaw welcomed new Town Administrator Katie Johnston to the job. Stated the issue that they have been dealing with is due to all the rain unpaved roads need to be checked. Allison asked Jack about the MDOT letter she drafted regarding shoulders on Route 127. He suggested requesting a meeting. She will draft the letter. Allison also suggested a “thin ice” sign be posted at the Nequasset Park, which prompted a discussion about whether it’s needed given that the Town does not plow the parking lot in winter.

EMS CHIEF’S REPORT: Received eight calls since last meeting. Brian Carlton stated that he is working on a training calendar that would provide two trainings a month. Asked the selectman to consider allowing him to purchase a piece of equipment with the sale of stretchers and backboards in combination with the donation account. The Selectboard stated that they had no issue.

FIRE CHIEF’S REPORT: Mike Demers reported five calls since the last meeting. Reported that staff had completed cold water training and would be going into the water at the end of the month.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce was absent from the meeting and David informed the Board that Bruce had nothing new to report.
The
OLD BUSINESS:
Mid-Year Audit: Town Administrator, Katie Johnston, stated that is was complete and there were no outstanding issues.

Update of DOT Meeting: MDOT has put up a new sign “Alternate Merge” to match the arrows painted on Route 1.. The town will also be receiving a sign at no cost from the state showing when drivers are going over the allowed speed.


NEW BUSINESS:

a. Draft Special Town Meeting Agenda: Drafted up Special town meeting agenda regarding the funds that need to be replenished due to the October windstorm.

Upcoming budget meetings: 1/29/18 at 4pm & 2/5/18 at 4pm


Respectfully Submitted,

Katharine Johnston
Tax Collector




Approved:_____________________
cc: Selectboard/Staff

SELECTBOARD MEETING MINUTES
Tuesday January 2, 2018
Executive Session: 5:00 P.M. Adjourn at 5:45 P.M.

6:00 PM
Regular Selectboard Meeting
At the Town Office


ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne


PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular Select Board Meeting the Chair of the Board, David King, led the audience in the Pledge of Allegiance to the flag of our country.

APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the December 4th, December 19th, and December 28th, 2017 minutes as written. Allison Helper excused herself from the vote for December 19th and December 28th minutes as she was not present for those meetings.

SELECTBOARD ORGANIZATIONAL MEETING: Dale Chadbourne nominated David King as Chair and Allison Hepler seconded. The Board voted unanimously to have David King chairman of the Board. David King nominated Dale Chadbourne for second chair of the board. The Board voted unanimously to have Dale Chadbourne as vice chair.

SELECTMEN’S COMMENTS:
Allen Green: None
Jason Shaw: Commended the work of the Fire Department for their work at the Everett Dow Road fire. Using minimal water resulting in minimal damage to the property.
Allison Hepler: ReVision Energy has issued a press release for the opening of the solar panels. She also stated that she would be attending an age friendly regional meeting the following week.
Dale Chadbourne: None
David King: Heating assistance fund has been used. Stated that if the public needs help to reach out.

PUBLIC COMMENTS: None

ROAD COMMISSIONER’S REPORT: Jack Shaw stated that all the roads look good this winter. There have been no known complaints. Mike Demers thanked Jack Shaw and Sons for a sand delivery when a fire truck was stuck. Jack stated that they would not be charging the town. Allison asked if there was an opportunity during the repair next summer of Route 127 to look into getting shoulders done on the road. Jack Shaw stated that they had brought that up prior to no success but would be willing to look into have a discussion with DOT again concerning this.

EMS CHIEF’S REPORT: Brian Carlton stated that they were monitoring the storm for Thursday and there were concerns over strong winds and power outages. There were ten calls, nine Woolwich responded to. Northeast was requested to seven calls and they responded to six. EMS went to two calls in Bath when the Bath EMS were tied up at a structure fire. Brian also stated that he was able to find a buyer from a Michigan funeral home to purchase two stretchers and backboards.

FIRE CHIEF’S REPORT: Mike reported that there had been eight calls since the last meeting including a structure fire. They have received two new applications and a new EMT as some completed their EMT training. He also stated that they had received a check from the insurance company for $1750.00.

CODE ENFORCEMENT OFFICER’S REPORT: Bruce was absent from the meeting and David informed the Board that Bruce had nothing new to report.
The
OLD BUSINESS:
Sidewalk Snow removal: Addressing a request from James Gabor in relation the snow removal on the South end of town. David King stated that the cost to remove snow was quoted 17 years ago at $61,000 for three years and this would only affect 1% of the population. He recommended that if a citizen is concerned about this that they take out a petition from the Town hall and gather the needed number of signatures to then have the town go out to bid to then have the issue up for a Town Meeting vote. Nothing can be done at this time as no money was budgeted for snow removal at that location in this fiscal year. Jack Shaw commented that there is no place to move the snow to and it would need to hauled away which would require flaggers and disrupting the traffic on route one. Jason Shaw commented that there was a contract in 2001 to do this and the contractor never returned after a few storms.

Special Town Meeting: To take money from the undesignated surplus to replenish the fire department and road and bridges budgets. Decided to hold this meeting on February 20th at 5pm.

Nequasset Road Bridge: David King said he would like to revisit the issue as to whether or not to abandon the bridge or hold onto it as a town bridge. It was decided that there would be a workshop on February 5th at 5:30 pm.

NEW BUSINESS:


a. General Assistant Training: The Board of Selectman and Tax Collector Katharine Johnston will be attending a training provided by Jay Feyler the Town Manager of Union, here at Town Hall on January 16th at 2pm.
b. Selectboard bylaws: Voted unanimously to adopt the bylaws after the change from Board of Selectmen to Selectboard was made in the heading.
c. Disbursement Policy: Voted unanimously to adopt
d. Town Administrator Position: Voted unanimously to hire Katharine Johnston, current Tax collector for the town as the new Town Administrator upon completion of mid-year audit.
e. Tax Collector Opening: Voted unanimously to advertise as soon as mid-year audit is complete.
f. Other: Allison asked when staff evaluations were to be complete. David recommended that it be postponed due to all the recent staff changes. It was agreed that they would be completed the last week of June or the first week of July.

Upcoming budget meetings: 1/16/18 at 4pm. 2/5/18 at 4pm


Respectfully Submitted,

Katharine Johnston
Tax Collector





Approved:_____________________
cc: Selectboard/Staff

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