SELECTBOARD MEETING MINUTES Tuesday January 22, 2019 5:00 P.M. Meeting with Planning Board to discuss Ordinances 6:00 P.M. Regular Selectboard Meeting At Woolwich Town Hall
ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne
PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting newly appointed Town Administrator, Kim Dalton led the audience in the Pledge of Allegiance to the flag of our country.
APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the January 7, 2019 minutes as written.
SELECTMEN’S COMMENTS: Allison Hepler: Update on LD-1, Allison confirmed this does need to be done by written ballot. Allison reached out to Nick Sampson at Revision for CMP. There are going to be two sets of credits coming back to the town from over a year ago that the town has not received. Perhaps we will be receiving a check but will contact the lawyers from CMP to confirm. Allison also stated that there is a bill at the legislature in regards to extended power outages and hiring professionals for assistance in turning the power back on. Jason Shaw: Jason stated that he and Allison will be heading to the State House on Monday January 28th in regards to local road subsidy. Jason also mentioned it was Debbie Locke’s Birthday. Happy Birthday to Debbie. Allen Greene: Allen was concerned about the proposed FCC rules that would allow Comcast to "pay" part of the franchise fee to the Town through services and infrastructure.
Dale Chadbourne: None David King: David was contacted by Aaron Gerow in regards to cutting trees at the landfill. He will be doing this over February vacation. He will remove ten trees for no cost since he will be retaining the wood.
PUBLIC COMMENTS: None
ROAD COMMISSIONER’S REPORT: Jack Shaw stated they had not received any complaints in regards to snowplowing during the last few storms.
CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that there is a pending building permit by Brushwood on file at the town office. He has 2-3 issues on record. Pauline Parker on Meadow Road has requested an extension on cleaning up after the fire. There is pending litigation by CMP. The board granted a 90 day extension. Katie Duncan stated there were issues in regards to Reed & Reed on River Road and also a complaint from an abutter on the Sam Moore Road. Someone is living in a camper trailer and running the generator 18-20 hours out of the day. Bruce has been unable to contact anybody at the trailer.
EMS CHIEF’S REPORT: Brian said they received eight calls in the last two weeks and responded to all of them. They had one transport and Northeast responded to five of the eight calls. Brian also stated that they were grateful for Georgetown loaning them a truck since theirs is down for repairs. There will be a meeting with Red Cross on April 9th at 6:00 with the shelter volunteers and what it can provide for residents. Brian asked the Board for approval on funding training for a current firefighter who is now going for EMT training. The board approved payment with a motion from Jason and seconded by Dale with all in favor. Brian also said that there will be an EMS Informational Meeting on February 5th at 6:30 at the Central School for all residents interested in attending.
FIRE CHIEF’S REPORT: Mike stated they responded to 6 calls over the last two weeks. One for a chimney fire and 2 motor vehicle crashes. Mike wanted to thank Jason Shaw for going out and sanding a resident’s driveway for the fire department to get back out. Mike also stated that they will be doing S.C.B.A training on Sunday. They will also be doing some training with CMP. Mike said they had two new members join the department.
OLD BUSINESS: a. Other: None
NEW BUSINESS: a. Consent Agreement: The Mesrobians attended the meeting in regards to the update on the consent agreement. At this time the Selectboard has tabled the meeting until February 19th to see if the Mesrobians will comply.
b. Other: Motion to adjourn to Executive Session for Personnel Matter: Motioned at 7:30 by Jason Shaw and seconded by Allison Hepler.
SELECTBOARD MEETING MINUTES Monday January 7, 2019 4:0030 P.M. Executive Session 1 MRSA § 405(6)(A) Personnel matter 5:00 P.M. Meeting with EMS to discuss FY20 EMS services The Board met with Brian Carlton and Mike Demers to further discuss their proposal regarding next fiscal year’s budget and their recommendations for service. 6:00 P.M. Regular Selectboard Meeting At Woolwich Town Hall
ATTENDANCE: David King, Jason Shaw, Allen Greene, Allison Hepler and Dale Chadbourne
PLEDGE OF ALLEGIANCE: Prior to the beginning of the regular meeting Town Clerk Chelsea Lane led the audience in the Pledge of Allegiance to the flag of our country.
SELECTBOARD ORGANIZATIONAL MEETING: Dale Chadbourne nominated David King as Chair and Allison Hepler seconded. The Board voted unanimously to have David King chairman of the Board. David King nominated Dale Chadbourne for second chair of the Board and Allison Hepler seconded. The Board voted unanimously to have Dale Chadbourne as vice chair.
APPROVAL OF MINUTES: It was moved, seconded and voted unanimously to approve the December 17, 2018 minutes as written. Allison Hepler and Jason Shaw excused themselves from the vote as they were not present for the meeting.
SELECTMEN’S COMMENTS: Allen Greene: Asked for clarification on the status of CMP credits for the town from the solar panels on the town landfill. Chelsea Lane confirmed that the town is currently receiving credits on CMP bills and will provide the board with figures. Jason Shaw: None Allison Hepler: Has spoken with Maine Municipal Association regarding LD1. They recommend the town continue with a public vote at town meeting, but confirmed that there is no requirement to report the results other than in the meeting minutes. Allison will follow up to determine if a voice vote can be used instead of a written vote. Dale Chadbourne: None David King: None
PUBLIC COMMENTS: Jim Quinnam of Old Stage Road provided an update to the Board about debris removal from his property after a fire last year. He indicated he is planning to sell the property instead of rebuilding, and plans to leave the remaining structure on the property as it is structurally sound. He stated debris removal was not complete but that he had been making progress. Bruce Engert indicated he believes the property will be “grandfathered” until May 2019.
Eric Noftall of Hall Road requested an update regarding the property that burned on Hall Road last year. Both Dale Chadbourne and Bruce Engert had visited the property since the last Board meeting and had noted that progress had been made on debris removal since the fire, and the property owner had provided documentation showing debris had been disposed of elsewhere. The Board requested that Bruce visit the property the next day, weather permitting, and that he contact the owner. David assured Eric that the Board would make every effort to ensure the property is cleaned up.
ROAD COMMISSIONER’S REPORT: Jack Shaw presented the Board with his budget request for next year. He asked that the current Sign Account and Road and Bridge Account be combined as costs frequently overlap. Chelsea Lane reported that the Town Office had not received any calls regarding the roads.
CODE ENFORCEMENT OFFICER’S REPORT: Bruce Engert stated that in 2018 the Town had issued 62 building permits, including 20 for new stick-built homes, and 68 plumbing permits. He estimated a 37% increase over 2017 numbers.
EMS CHIEF’S REPORT: Brian Carlton reported that there had been 14 calls since the last meeting. He also stated that he has found an online continuing education course that will cost $1,800.00 for two years.
FIRE CHIEF’S REPORT: Mike Demers reported that there had been 11 fire calls since the last meeting. He stated that there were a total of 160 calls in 2018, and increase of 15 from 2017. His budget currently stands at 60.7% remaining of operations and 50% remaining of payroll. He has submitted a budget request for the upcoming year, with increases to the fuel, hose, and payroll lines. He is currently working with the Bath Water District to get a second meter installed in the Fire Department so that the truck can be filled inside the building in the winter without being charged the metered rate. The OLD BUSINESS: a. Landfill Tree Removal Update: Jason Shaw asked for clarification on tree removal around the solar panels. He and David King will visit the site to determine what trees need to be removed.
b. Other: None
NEW BUSINESS: a. Landfill Bid Review: The Board reviewed the proposed Landfill Bid for water testing. David King asked the office staff to ensure it is posted to the Maine Municipal Association website. b. Other: Dale Chadbourne asked about the process of having the town’s website updated in a timely manner. Allison Hepler stated she will be scheduling a workshop with the Public Communications Committee. Allen Greene shared that he had spoken with someone who creates municipal websites at the MMA Convention, and will request a quote.