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Woolwich Solid Waste & Recycling Committee
Upcoming Meetings are at the Town Office unless noted otherwise
The public is welcome at all meetings

Meeting Agenda and Minutes


Woolwich
Solid Waste and Recycling Committee
Minutes
of January 13, 2016
Town Offices, Woolwich, Maine


Present:
Fred Kahrl, Clark Granger, Don Adams, Ben Tipton, and Jonathan Appleyard. Terry
Hanna and Linda Crawford were not in attendance.

Fred
called the meeting to order at 5:40 p.m.            

A draft of the minutes of the Committee’s December 16, 2015 meeting were
discussed. Fred with terry’s assistance will edit them accordingly and circulate
them to the members.

The main item of business was to finalize the language and specifications of the
RFP. Fred presented a draft which was discussed, amended, and accepted
unanimously by the committee (see
the attached).
It was noted that the RFP be for residential waste removal and recycling,
curbside pick-up on town roads, and be based on the actual tonnage figures from
9/1/2014 - 8/30/2015.  It will clearly exclude servicing any dumpsters and
separate any and all tipping fees on a per ton basis.

In response to Jonathan’s request, the committee’s leadership was considered in the
light of last year’s town meetings and fall referendum. Jonathan Appleyard was
nominated by Clark Granger to be the chair of the Committee for the coming year.
Fred Kahrl seconded the motion, and the motion passed without opposition. Clark
Granger accepted the role of secretary with the able assistance of Terry Hanna.
All were in favor.

Jonathan will ask Lynette Eastman to make two copies of all email correspondence for the Solid Waste and Recycling Committee’s mail box at the town office, one of which will have Don Adams’ name written on it.

The next meeting is scheduled for February 24, at 5:30 PM at the town offices. There being no further business, the meeting was adjourned at 6:20 pm.

Respectfully
submitted,


Jonathan
Appleyard, secretary pro tem



WOOLWICH SOLID WASTE AND RECYCLING COMMITTEE MEETING
Wednesday, 12-16-2015
Woolwich Town Office


Meeting called to order by Fred Kahrl at 5:30 p.m.

Present: Fred Kahrl, Ben Tipton, Clark Granger, Linda Potts Crawford and Don Adams (absent: Terry Hanna, Jonathan Appleyard)

Mr. Kahrl discussed the future of waste disposal programs in town.  He wants the committee to recommend what to do at the conclusion of the current PAYT program which ends on January 27, 2016.  Wants to hear what new members see for future of waste disposal program.

Jonathan Appleyard questioned to Mr. Kahrl (by e-mail) whether he should continue as committee chair. Mr. Kahrl asked the committee members for input. 
It was suggested that the Town’s citizens be polled. 

Mr. Tipton noted that we need to continue curbside for the next year. If we bid it out, the contract should be for one year.

Ms. Crawford noted that the SWRC must move forward and not complain.  Motion made by Fred Kahrl and seconded by Linda to move ahead and bid out contract for one year.

(Motion passed) Make this recommendation to the Selectboard.

Mr. Tipton amended the motion to require two bids, PAYT and non-PAYT.
A few members are in favor of a cooling-off period, and to stop using the phrase PAYT.
900/200 annual tons Pre- PAYT (trash/recycling)
500/300 estimated annual tons PAYT

(Motion defeated)

Mr. Kahrl noted that the SWRC needs to improve its communication. Ms. Crawford suggested a press release stating where we are and asking for input of future waste disposal procedures.

Mr. Kahrl will draft the recommendation to ask the Selectboard to put a trash disposal out to bid. –

[Motion Passed]

Mr. Tipton suggested that the Town may receive only one bid (Pine Tree) using Pre-PAYT volumes.

Meeting was adjourned at 7:00 p.m.

Woolwich Solid Waste and Recycling Committee
Minutes of November 19, 2014
Town Offices, Woolwich, Maine


Present: Fred Kahrl, Roxane Althouse, Jonathan Appleyard. Terry Hanna was excused and guest Ben Tipton attended.

Fred called the meeting to order at 5:15 p.m., and suggested that tonight’s agenda discuss Woolwich’s options for trash removal and recycling. Together the committee defined the following ways of dealing with trash. It was the opinion of the Committee that its responsibility was to present options to the townspeople and stop short of recommending one proposal. It was a matter of discussion whether the Warrant article passed at the Town Meeting in 2014 allows for the Woolwich Solid Waste and Recycling Committee to have an opinion based on its research.

The options fall into three groups, each includes options and variety.

  • keep the current system of curbside pick up weekly for trash and bi-weekly for recycling
  • curbside pickup of pre-purchased bags or bags with pre-purchased tags and bi-weekly for recycling
  • automated bin service which paves the way for individual billing by trash weight for each household and recycling at no additional charge in the near future

The Committee would like to distribute a concise description of each of these options to the townspeople in February. In order to move in that direction for the December meeting: Roxane will seek a report from Karen McNaughton as to the budget, capital costs for bins, and feasibility of the automated bin service. Jonathan will condense a description of the current program.

A draft calendar for circulating information and providing a forum for discussion was developed.
December, 2014: Collect information on options, what more information is needed. Assign letter writing to a drafting group
January, 2015: Present, edit, finalize a letter for all taxpayers and discuss ways to circulate it to the whole community
February: mail letters, post on town web page and in the newsletter, newspapers, etc.
March: Open meeting/forum
April: Develop a Warrant article with the Selectboard in preparation for the Annual Town Meeting
May: Present options to the Annual Town Meeting

There being no further business, the meeting was adjourned at 6:15pm.

Respectfully submitted,
Jonathan Appleyard, secretary pro tem

Woolwich Solid Waste & Recycling Committee
Minutes of February 26, 2014
Town Hall, Woolwich, Maine


Present: Fred Kahrl, Terry Hanna, Roxane Althouse and Linda Crawford. Absent: Jonathan Appleyard

Fred called the meeting to order at 5:50 p.m. upon Terry’s arrival.

It was voted to move, and was seconded and passed that the minutes of January 15th be tabled for approval until the next meeting on March 19 when Jonathan returns.

There was an informal discussion before Terry’s arrival regarding Roxane’s meeting with Bath’s Deputy Director of Public Works, Lee Leiner, to discuss residential composting potential for Woolwich. Roxane will give us a full report during our March meeting next month.

Terry passed out the hard copy of DRAFT 2 of the committee’s annual report. The committee reviewed the contents and did some tweaking and reworking to parts of the document to clarify the message concerning the effects of paying more in tipping fees when more trash is set out; and how recycling more will help keep trash fees down. Terry will incorporate these changes and send out a revised draft to the committee via email. When the committee has reviewed the changes and is satisfied with the results, she will forward it to Lynette, the Town Administrator.

The committee reviewed an informational page from Casella’s Pine Tree Waste’s website. Here is the link:

http://www.casella.com/towns/me/woolwich/04579

It has good information to share with residents. We talked about using this as part of our Welcome Packet of information.

We discussed the fact that we are not including our annual report in the tax letter mailing this spring because a subcommittee from the select board will instead be mailing a town newsletter. They will include the link to the printable recycling calendar.

Fred passed out a list of towns/cities in the area that have a PAYT – Pay-As-You-Throw system in place where Pine Tree Waste is currently providing collection services. We are struggling to find a town with the same demographics and population similar to Woolwich in order to make comparisons in cost structure.

This is a major concern and needs to be addressed, especially with the upcoming annual town meeting as a recent petition was circulated by Ben Tipton with the wording as follows:

“We the citizens of Woolwich direct the Selectboard of Woolwich, Maine to create a pay-as-you-throw program (PAYT) for non-recyclable garbage. This would allow taxes to be lowered, protect the environment and promote personal responsibility for waste disposal.” If adopted in principle by the citizens of Woolwich at the Town Meeting, the Selectboard would assign the task of working out the details of the plan during the coming months.

Fred also handed out a list he put together of items to be used to create a Welcome Packet for new residents. Fred discussed not limiting ourselves to one informational page, but creating a legal document that can be folded using all four sides. John and Terry were assigned to work on this project.

Items to be included are:
• waste/recycling calendar
• composting information, using the City of Bath as the model
• waste and recycling options that are available to Woolwich residents
• helpful websites, telephone numbers like information on the West Bath landfill concerning metal collection, used appliances, fees and hours
• rebates for recycling cans

Linda said she spoke with the “Green Team” which consisted of a teacher and students at Woolwich Central School. She will continue to pursue a meeting with the new principal when he/she is hired in June, to get the ball rolling for the upcoming 2014-2015 school year.

The committee discussed having its own bulletin board in the new conference area of the Town Hall to post information pertaining to the committee’s topics of trash, recycling, composting, hazardous waste, etc.

The meeting was adjourned at 6:40 p.m. The fire station crew was in their space, so we didn’t set the alarm but made sure the door was locked.

Submitted by,

Terry Hanna

Woolwich Solid Waste & Recycling Committee
Minutes of January 15, 2014
Town Hall, Woolwich, Maine


Present: Fred, Terry, Roxane, Jonathan, and Linda (members of the committee) and Ben and McHale Tipton (guests).

Fred called the meeting to order at 5:35 p.m. and determined that a quorum existed.
It was moved, seconded, and passed that the Minutes of October 16 be accepted as circulated. It was
noted that there were no minutes of the committee’s last meeting with Karen McNaughton of Pine Tree
Waste Service, a Casella Company, on December 11 as it was only a “getting-to-know-you” opportunity
for new members of the committee.

Fred invited Ben Tipton to describe to the committee a citizen’s petition, Article for Town Meeting 2014. It
“We the citizens of Woolwich direct the Selectboard of Woolwich, Maine to create a pay-as-
you-throw program (PAYT) for non-recyclable garbage. This would allow taxes to be lowered, protect the
environment and promote personal responsibility for waste disposal.”

He noted that this initiative could be placed in the up-coming Town Meeting Warrant by either a petition
with 150 signatures, or Selectboard action.

He went on to review the cost that citizens are currently paying to dispose of solid waste.
trucking fees
tipping fees
recycling fees (one half the price of solid waste disposal)

Ben said that research has shown that PAYT programs reduce trash, reduce costs and subsequent
taxes, reward individual responsibility, and fairness; and PAYT programs have been successful in local
communities. If adopted in principle by the citizens of Woolwich at the Town Meeting, the Selectboard
would assign the task of working out the details of the plan during the coming months.

Ben circulated a question and answer sheet that he had prepared and the petition form asking if any
of the committee was interested in soliciting signatures. He was not seeking the committee to take an
official action and hoped that individual members would support consideration of a program at the

As Ben left the meeting, the committee thanked him for his initiative and his time.

Fred suggested that members of the committee focus their energies on one of the five continuing
projects which the committee had established as priorities and be prepared to make a report at the
committee’s regular meeting

“Welcome Info” for new residents in Woolwich. Terry and Jonathan agreed to draw a sample
packet together, including
• waste/recycling calendar
• composting information, using the City of Bath as the model
• waste and recycling options that are available to Woolwich residents
• helpful websites, telephone numbers like information on the West Bath landfill concerning metal collection, used appliances, fees and hours
• rebates for recycling cans
School Program. Linda shared a plan to work with this year’s seventh grade teaching them
about composting, soil preparation, and planting fall crops in the school gardens. Next year,
as eighth graders they would to see the results of their efforts and would teach next year’s
seventh grade the importance of composting.

Hazardous Waste. Fred has contacted the Georgetown employee who oversees the effort there
but their phone conversations have not yet produced a meeting to consider the operation, nor its
feasibility for Woolwich.

Composting. Roxane has planned a meeting with Lee Linier of Bath.

Strategy for identifying new residents and distributing welcome packets. Residents might self-identify
themselves as new by coming in for a rebate check for their recycling can. At this time their name would
be recorded and they would receive a welcome packet. Members of the committee could follow-up with
a visit. Packets might also be available at the town office so that residents could take one to their new
neighbor or a new renter. New residents could also pick one up on their own.


Is it possible for the Town Office Staff to note those who transfer their Department of Motor Vehicles car registration and/or driving license?
Can Lynette or the assessor pass along names from real estate transactions to us monthly?

It was proposed, seconded and passed that the 2014 budget request be the same as the 2013 budget.
Fred asked Terry to write a draft of the Committee’s 2013-2014 report for the Town Report. She
graciously accepted this task.

Our next meeting was set for February 26 at 5:30 p.m. to accommodate member’s availability.

The meeting was adjourned at 7:10 p.m. and Fred locked the door as we exited.

Jonathan Appleyard, Secretary pro tem

Woolwich Solid Waste Recycling Committee
Minutes October 16, 2013
Town Hall, Woolwich, Maine



Present: Fred, Terry, Roxane, Jonathan, and Linda.

Fred called the meeting to order at 5:45 p.m.

Minutes It was moved, seconded, and passed that the Minutes of July 17th recorded by Linda and revised by Committee be accepted. One negative vote was cast.  It was moved and seconded to accept the Minutes of August 21st. During discussion, Roxane suggested that a revision to the minutes. Jonathan read out the proposed revision. The committee voted to accept the revised Minutes of August 21st with one member dissenting. It was moved, seconded, and passed to accept the Minutes of the September 18th Meeting as circulated. One member abstained from voting.

The Committee focused on gathering information for “Welcome Info” for newcomers to Woolwich. Terry agreed to ascertain what information is available from the Town of Woolwich’s website, particularly locating waste and recycling options that are available to Woolwich residents in addition to regular curbside pickup. Linda likewise will gather information on the West Bath landfill concerning metal collection, used appliances, fees and hours.

Fred has arranged with the principle of the Woolwich Central School that a teacher be assigned as the contact person between the Committee and the school’s faculty so that together we can develop an annual school program on disposing solid waste, recycling and composting. The principle will let us know who this teacher will be.

Annual Clean-up of Household Hazardous Waste Materials. While reflecting on last year’s collaboration with the City of Bath, the committee decided that in order to compare options for the coming year, it needs to gather printed information on continuing only with Bath while investigating Georgetown’s use of both Bath and Brunswick.

Fred reported that ACE Hardware, i.e. Rogers, will sell the town red recycling trash cans in lots of ten at 10% over their cost. Fred will talk with Home Depot, Lowes, and Ames to determine comparative prices, colors, and quality. How many people in town do recycle? How might we estimate? How can we encourage recycling on private roads, esp. those using dumpsters?

After discussion it was moved, seconded, and passed to table the Roadside Clean-up Day at this time. The three previously discussed items are the Committee’s immediate challenges.

Roxane agreed to contact, likely in the new year, Lee Linier of the City of Bath and gather information on that city’s composting program as a way to encourage composting in Woolwich. The Committee will consider requesting the Selectboard to include information on composting in the 2014 Spring Tax mailing.

The next meeting of the committee is November 6, 2013 at 5:30 p.m. at Town Hall. Karen of Waste Management will attend the meeting to answer questions, including landfill issues, increasing the amount of trash captured for recycling, what is on the list to be picked up and what is not picked up, and how we respond to snow days’ disruptions. Please bring additional questions.

The meeting was adjourned at 7:30 p.m.
Respectfully Submitted,    
Jonathan Appleyard, Secretary pro tem

Woolwich Solid Waste Recycling Committee
Minutes September 18, 2013



Present: Fred, Terry, Roxane, Jonathan. Absent: Linda


Fred called the meeting to order at 5:50 p.m.

The Committee asked if, in Linda’s absence, Jonathan would take minutes at this meeting as secretary pro tem. He assented.

After reviewing the revised Minutes of July 17, the Committee collectively asked Roxane to do a second revision incorporating the corrections and excising opinions as decided by the Committee at the August 21st meeting. Roxane read her written version of the August 21st changes. Hearing them, the Committee made several additional clarifications and asked Roxane to type and to circulate by e-mail the Committee’s revision for final approval also by e-mail.

Fred will ask Linda for the August 21st minutes of the meeting which focused on a thorough reworking of the July minutes, discussing the Times Record’s article and its impact, and accepting the Selectboard’s invitation to an workshop on September 3rd.

The draft response from Fred to the Selectmen’s concern about future programs was rendered unnecessary by the September 3rd workshop and communication with the Selectboard.

It was recognized with appreciation that the Annual Recycling Calendar, which Terry had previously circulated seeking suggestions and then altered according to the committee’s input, was printed and will be inserted in the town’s tax bill. Committee members have been urged to assist the town staff inserting these calendars on September 19 and 20.

It was moved, seconded and passed after discussion to relieve Linda of her responsibilities as Secretary of the Woolwich Solid Waste Recycling Committee and appoint Jonathan as secretary pro tem until the end of this calendar year.

Fred asked the committee to prepare for the next meeting by reviewing our suggested future projects and come ready to share a sense of priority. These include, but are not limited to:
Roadside Clean-up Day
Increasing Composting
Educational initiatives on Recycling and Composting at the Woolwich Central School
“Welcome packets” for New Residents, specifically providing information about waste and recycling opportunities in this town
Subsidized recycling trash cans to raise visibility and awareness
Review with Karen from Pine Tree the town’s contract for waste removal and recycling
Annual Clean-up of environmentally sensitive materials

The Committee asked Fred to provide to the Committee by e-mail a written agenda a week before for its meeting, and he committed to do so.

Meeting time was briefly discussed. All are willing to find the best time to accommodate the whole. It was agreed that 5:30 p.m. is the best for now and so the next meeting will be on Wednesday, October 16, at the Woolwich Town Office.

It was decided to reschedule the November meeting to the 6th at 5:30 p.m.

At 6:55 p.m. it was moved, seconded and passed to adjourn until October 16.

Respectfully submitted,
Jonathan Appleyard, pro tem

Woolwich Solid Waste Recycling Committee
Minutes August 21, 2013
Town Hall, Woolwich, Maine
Original Minutes recorded by Linda Potts-Crawford
Revised by Committee


Present: Fred, Terry, Roxane, Jonathan, Guy, and Linda.

Fred called the meeting to order at 6:00 p.m.

Guy resigned from the Committee and left the table.

The remainder of the meeting was spent on a thorough reworking of the July 17
th minutes, discussing the article published in the Times Record on August 21 and its impact, and accepting the Selectboard’s invitation to a workshop on September 3rd at 5:00 p.m.

The next meeting of the committee is September 18, 2013 at 5:30 p.m. at Town Hall.
The meeting was adjourned at 7:30 p.m.

The Committee

UpDated - 6/19/17